Tender for multi disciplinary professional services

Tender for multi disciplinary professional services

The provision of multi disciplinary professional services will support the delivery of capital funded major repairs and improvements, revenue funded service contracts and external repair and redecoration projects.

UK-Eastbourne: Architectural, engineering and surveying services

2013/S 009-011035

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Eastbourne Homes Limited
Ivy House, 3 Ivy Terrace
Contact point(s): PML Group
For the attention of: Kim Newman
BN21 4QU Eastbourne
UNITED KINGDOM
Telephone: +44 2072562216
E-mail: kim_newman@pmlgroup.com

Internet address(es):

General address of the contracting authority: http://www.eastbournehomes.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Multi Disciplinary Professional Services
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Eastbourne and the surrounding areas.
NUTS code UKJ2
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The provision of multi disciplinary professional services will support the delivery of capital funded major repairs and improvements, revenue funded service contracts and external repair and redecoration projects. A maximum of one contract will be awarded therefore all companies expressing an interest must be capable of providing all of the required services either directly and/or via their supply chain arrangements.
II.1.6)Common procurement vocabulary (CPV)

71250000, 71312000, 71314300, 71315200, 71315300, 71317210, 71324000, 71530000, 71355000, 72224000, 79994000, 79418000, 71315210

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 1 500 000 and 2 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The Contract will be for an initial duration of 5 calendar years, subject to an option to extend to up to a total of 7 years by two further annual extensions. Such options to extend will be exercisable at Eastbourne Homes sole discretion and subject to the performance of the selected consultant.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details of the deposits and guarantees required will be set out in the invitation to tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details of the main financing conditions and payment arrangements will be set out in the invitation to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this contract the consultant and their supply chain will be required to actively participate in the achievement of social objectives relating to their recruitment, training and community initiatives.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: As per the Prequalification Questionnaire which should be requested from the contact specified in I.1. This will be issued to applicants from 10.1.13 and is to be returned by 12:00 on 22.2.2013. The latest date for requesting a Prequalification Questionnaire is 18.2.2013.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: As per the Prequalification Questionnaire which should be requested from the contact specified in I.1. This will be issued to applicants from 10.1.13 and is to be returned by 12:00 on 22.2.2013. The latest date for requesting a Prequalification Questionnaire is 18.2.2013.
Minimum level(s) of standards possibly required: Applicants will be required to have an annual turnover of at least 5 hundred thousand pounds to be considered for these services.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met: As per the Prequalification Questionnaire which should be requested from the contact specified in I.1. This will be issued to applicants from 10.1.13 and is to be returned by 12:00 on 22.2.2013. The latest date for requesting a Prequalification Questionnaire is 18.2.2013.
Minimum level(s) of standards possibly required:
Requirements as specified within the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As set out in the Prequalification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
22.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Eastbourne Homes reserve the right to award a contract for part or parts of the services only or not to award a contract at all.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Eastbourne Homes will allow a period of at least ten calendar days between the date it gives notice to candidates of the decision to award the proposed agreement and the date on which it proposes to conclude the agreement. If, by midnight at the end of the second working day of the ten day standstill period, Eastbourne Homes receives a request in writing from a candidate as to why it was unsuccessful, Eastbourne Homes is required to provide additional information to the candidate. That information must be provided at least three working days before the expiry of the ten days’ standstill period (though the standstill period may be extended if it is not possible to provide the information in time). Requests for additional information should be sent to the contact at Section I.1. An aggrieved candidate who claims that it has suffered or risked loss or damage as a result of a breach by Eastbourne Homes of its duties under the Public Contracts Regulations 2006 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within 3 months from the date on which grounds for bringing proceedings first arose (the Court has a discretion to extend the period for good reason).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.1.2013

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