Tender for NEUPC Window Cleaning Services

Tender for NEUPC Window Cleaning Services

The Framework will be awarded under three Lots, across three regions covering the geographical regions of NEUPC member institutions: North East, Yorkshire and Humberside, Midlands.

United Kingdom-Leeds: Accommodation, building and window cleaning services

2015/S 151-278872

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NEUPC Ltd
Leeds Innovation Centre 103 Clarendon Road
LS2 9DF Leeds
UNITED KINGDOM
Telephone: +44 1133443957
E-mail: d.shore@leeds.ac.uk

Internet address(es):

General address of the contracting authority: http://www.neupc.ac.uk/

Address of the buyer profile: https://in-tendhost.co.uk/neupc/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Membership of North Eastern Universities Purchasing Consortium Contracting Authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Window Cleaning Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKF,UKE,UKG,UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 15

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 600 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The provision of Window Cleaning Services Specification of Requirements can be located within the Statement of Requirements detailed in the documents on In-tend.
The Framework will be awarded under three Lots, across three regions covering the geographical regions of
NEUPC member institutions.
The regional lots will be divided as follows:-
Lot A — North East
Lot B — Yorkshire and Humberside
Lot C — Midlands
Organisations may tender for one or all of the available regional lots. Award to any one lot will not guarantee award to any
other lot. It is envisaged that there will be between a maximum of five awarded suppliers per available lot.
NEUPC makes no guarantee regarding the total number of companies that shall be awarded to each or any lot, as this will depend on the number and
quality of tendered responses.
The contract values stated in this notice are derived by a calculation, which can be located in the tender documentation
NEUPC cannot guarantee that these contract values will be met or exceeded.
This Framework Agreement may be used by any member of the participating consortia. The list of participating consortia (and their respective
memberships by following the relevant links) are:

NEUPC — The North Eastern Universities Purchasing Consortium — http://www.neupc.ac.uk/our-members

Membership of the consortia may be subject to change due to strategic realignment or the inclusion of
new members.
Call-off contracts from this framework will be by direct award or further competition

The tender process will be conducted exclusively through the NEUPC In-Tend electronic tendering web portal:(https://www.in-tendhost.co.uk/neupc) upon which potential suppliers will need to register in order to access the documentation.

II.1.6)Common procurement vocabulary (CPV)

90911000, 45452000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Framework will be awarded under three Lots, across three regions covering the geographical regions of NEUPC member institutions.
The regional lots will be divided as follows:
Lot A — North East
Lot B — Yorkshire and Humberside
Lot C — Midlands
Organisations may tender for one or all of the available regional lots. Award to any one lot will not guarantee award to any other lot. It is envisaged that there will be between a maximum of five awarded suppliers per available lot.
NEUPC makes no guarantee regarding the total number of companies that shall be awarded to each or any lot, as this will depend on the number and quality of tendered responses.
The contract values stated in this notice are derived by a calculation, which can be located in the tender documentation NEUPC cannot guarantee that these contract values will be met or exceeded.
This Framework Agreement may be used by any member of the participating consortia. The list of participating consortia (and their respective memberships by following the relevant links) are:

NEUPC — The North Eastern Universities Purchasing Consortium — http://www.neupc.ac.uk/our-members

Membership of the consortia may be subject to change due to strategic realignment or the inclusion of new members.
Call-off contracts from this framework will be by direct award or further competition

The tender process will be conducted exclusively through the NEUPC In-Tend electronic tendering web portal:(https://www.in-tendhost.co.uk/neupc) upon which potential suppliers will need to register in order to access the documentation.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: North East

1)Short description

2)Common procurement vocabulary (CPV)

90911000, 45452000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Yorkshire and Humberside

1)Short description

2)Common procurement vocabulary (CPV)

90911000, 45452000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Midlands

1)Short description

2)Common procurement vocabulary (CPV)

90911000, 45452000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

NEUPC”s particular requirements will be set out in the Invitation to Tender documentation and may include, inter alia, performance bond(s) and/or parent-company guarantee(s) and/or other forms of security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: NEUPC will exercise Article 45 and 46 of directive 2004/18/EC, (which are contained in regulation 56-58 of the Public Contracts Regulations 2015.). This covers the criteria for rejection of candidates including being convicted of serious offences (including conspiracy, corruption, bribery, fraud, money laundering, all for which rejection is mandatory unless there are overriding requirements in the general interest), as well as conviction for criminal offences in the course of business.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: NEUPC will exercise Article 45 and 46 of directive 2004/18/EC, (which are contained in regulation 56-58 of the Public Contracts Regulations 2015). This covers the criteria for rejection of candidates being bankrupt, in administration, being wound up, having not paid taxes or social security contributions etc.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As disclosed in the tender documentation.
Minimum level(s) of standards possibly required:
As disclosed in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 15: and maximum number 30
Objective criteria for choosing the limited number of candidates: NEUPC intends to invite between 5 to 10 candidates to tender on the basis of the ranking of candidates at the qualification — PQQ evaluation stage at which the criteria referred to in Part 4 of the Public Contracts Regulations 2015.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: NEUPC reserves the right for members to use this mechanism.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EFM2009 NE

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.9.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 23.10.2015 – 12:00

Place:

https://in-tendhost.co.uk/neupc/

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

NEUPC Ltd
Leeds Innovation Centre, 103 Clarendon Road
LS2 9DF Leeds
UNITED KINGDOM
Internet address: http://www.neupc.ac.uk/

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: NEUPC will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful.
If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 20015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must generally be brought within 30 days of the date on which the claimant became aware of a breach of the rules or ought to have done so.
Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.8.2015

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