Tender for Nurses and Healthcare Professionals Uniform

Tender for Nurses and Healthcare Professionals Uniform

This contract deals with the manufacture and provision of Nurses and other Medical Professional Uniforms for NHS Wales.

United Kingdom-Cardiff: Occupational clothing, special workwear and accessories

2015/S 143-263607

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wales Shared Services Partnership – Procurement Services ( as hosted by Velindre NHS Trust)
4th Floor, Companies House, Crown Way
For the attention of: Brannigan Terri (NWSSP Proc — NWIS CHAMPION)
CF14 3UB Cardiff
Telephone: +44 1639684426
E-mail: teresa.brannigan2@wales.nhs.uk
Fax: +44 1639684426

Internet address(es):

General address of the contracting authority: www.procurement.wales.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Abertawe and BRO Morgannwg UHB

Aneurin Bevan UHB

Betsi Cadwaladr UHB

Cardiff and Vale UHB

Cwm Taf UHB


Powys LHB

Velindre Trust

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Nurses and other Healthcare Professionals Uniform (AW4189).

II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: NHS Organisations and associated establishments across Wales.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 36
Justification for a framework agreement, the duration of which exceeds four years: Due to the scope of the framework agreement, a longer term will enable the provider to develop a more consistent and effective service across the NHS in Wales;
Make use of emerging sites / methods and technologies for sustainable supply and disposal; invest in necessary equipment and premises and achieve a reasonable return on its investment.
Supplier margins in this sector can be narrow, necessitating a longer period of trading to establish such returns.
We also anticipate that the transitional arrangements may require considerable effort before the new service can successfully be established.
We consider that an initial term of 3 years is the minimum necessary and that the option to extend by a further period of up to 3years is an essential flexibility for this requirement.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 145 703 and 858 000 GBP

II.1.5)Short description of the contract or purchase(s)

This contract deals with the manufacture and provision of Nurses and other Medical Professional Uniforms for NHS Wales.
A National Uniform has been adopted to promote a coherent corporate image, making it easier for patients and members of the public to identify NHS Wales staff.
The supplier(s) will be required to manufacture and hold pre-agreed quantities of stock of all items on behalf of NHS Wales.
The contract will be made available to all NHS Wales Entities.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Will be specified in the descriptive document issued as part of the invitation to tender.

II.2.2)Information about options

Options: yes
Description of these options: The contracting authority is seeking 3 year contract with an option to extend at the discretion of the contracting authority for a further period of up to 3 x 12 months.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.3.2016. Completion 31.1.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request parent company guarantees of financial liability.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Tender Documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified saved that in the case of consortia or other grouping of more than one legal entity, one party must act as prime contractor.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the Tender / Contract documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
— Browse to the eSourcing Portal
— Click the Click here to register link
— Accept the terms and conditions and click continue
— Enter your correct business and user details
— Note the username you chose and click Save when complete
— You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
— Login to the portal with the username/password
Powered by BravoSolution eSourcing Technology 11/22
— Click the PQQs Open to All Suppliers link. (These are Pre-Qualification Questionnaires open to any registered supplier)
— Click on the relevant PQQ to access the content.
— Click the Express Interest button in the Actions box on the left-hand side of the page.
— This will move the PQQ into your My PQQs page. (This is a secure area reserved for your projects only)
— Click on the PQQ code, you can now access any attachments by clicking the Settings and Buyer Attachments in the Actions box
3. Responding to the tender
— You can now choose to Reply or Reject (please give a reason if rejecting)
— You can now use the Messages function to communicate with the buyer and seek any clarification
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender Documentation.
Minimum level(s) of standards possibly required: As set out in the Tender Documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Tender Documentation.
Minimum level(s) of standards possibly required:
As set out in the Tender Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 75-131440 of 17.4.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

10.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

1) A PQQ MUST be completed and returned with the request to participate.
2) Prospective suppliers can request a PQQ until 5 days before the deadline for submission. The Contracting Authority will not accept requests for PQQ’s after this date.
3) All tender costs and liabilities incurred by prospective suppliers shall be the sole responsibility of prospective suppliers.
4) The Contracting Authority reserves the right to award the contract in whole or in part, or annul the tendering process and not award any contract.
7) In relation to section II.1.9 above — variants will be accepted to the extent permitted (if at all).
8) Prospective suppliers should note that Procurement Services is part of Velindre NHS Trust acting on behalf of itself and participating NHS Trusts in Wales.
9) The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful bidders and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the bidder/applicant was unsuccessful.
Should additional information be required it should be requested of the addressee in section I.1.

Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought promptly. For more information on how to appeal, and the relevant time limits, please see following statement on the Authority’s website: www.procurement.wales.nhs.uk/supply/terms

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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