Tender for Nurses and Healthcare Professionals Uniform
This contract deals with the manufacture and provision of Nurses and other Medical Professional Uniforms for NHS Wales.
United Kingdom-Cardiff: Occupational clothing, special workwear and accessories
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
NHS Wales Shared Services Partnership – Procurement Services ( as hosted by Velindre NHS Trust)
4th Floor, Companies House, Crown Way
For the attention of: Brannigan Terri (NWSSP Proc — NWIS CHAMPION)
CF14 3UB Cardiff
Telephone: +44 1639684426
Fax: +44 1639684426
General address of the contracting authority: www.procurement.wales.nhs.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Abertawe and BRO Morgannwg UHB
Aneurin Bevan UHB
Betsi Cadwaladr UHB
Cardiff and Vale UHB
Cwm Taf UHB
Hywel DDA UHB
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: NHS Organisations and associated establishments across Wales.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in months: 36
Justification for a framework agreement, the duration of which exceeds four years: Due to the scope of the framework agreement, a longer term will enable the provider to develop a more consistent and effective service across the NHS in Wales;
Make use of emerging sites / methods and technologies for sustainable supply and disposal; invest in necessary equipment and premises and achieve a reasonable return on its investment.
Supplier margins in this sector can be narrow, necessitating a longer period of trading to establish such returns.
We also anticipate that the transitional arrangements may require considerable effort before the new service can successfully be established.
We consider that an initial term of 3 years is the minimum necessary and that the option to extend by a further period of up to 3years is an essential flexibility for this requirement.
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 145 703 and 858 000 GBP
II.1.5)Short description of the contract or purchase(s)
A National Uniform has been adopted to promote a coherent corporate image, making it easier for patients and members of the public to identify NHS Wales staff.
The supplier(s) will be required to manufacture and hold pre-agreed quantities of stock of all items on behalf of NHS Wales.
The contract will be made available to all NHS Wales Entities.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
Description of these options: The contracting authority is seeking 3 year contract with an option to extend at the discretion of the contracting authority for a further period of up to 3 x 12 months.
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: As set out in the Tender / Contract documents.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
1. Register your company on the eSourcing portal (this is only required once)
— Browse to the eSourcing Portal
— Click the Click here to register link
— Accept the terms and conditions and click continue
— Enter your correct business and user details
— Note the username you chose and click Save when complete
— You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
— Login to the portal with the username/password
Powered by BravoSolution eSourcing Technology 11/22
— Click the PQQs Open to All Suppliers link. (These are Pre-Qualification Questionnaires open to any registered supplier)
— Click on the relevant PQQ to access the content.
— Click the Express Interest button in the Actions box on the left-hand side of the page.
— This will move the PQQ into your My PQQs page. (This is a secure area reserved for your projects only)
— Click on the PQQ code, you can now access any attachments by clicking the Settings and Buyer Attachments in the Actions box
3. Responding to the tender
— You can now choose to Reply or Reject (please give a reason if rejecting)
— You can now use the Messages function to communicate with the buyer and seek any clarification
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As set out in the Tender Documentation.
As set out in the Tender Documentation.
Minimum level(s) of standards possibly required:
As set out in the Tender Documentation.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2015/S 75-131440 of 17.4.2015
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
2) Prospective suppliers can request a PQQ until 5 days before the deadline for submission. The Contracting Authority will not accept requests for PQQ’s after this date.
3) All tender costs and liabilities incurred by prospective suppliers shall be the sole responsibility of prospective suppliers.
4) The Contracting Authority reserves the right to award the contract in whole or in part, or annul the tendering process and not award any contract.
7) In relation to section II.1.9 above — variants will be accepted to the extent permitted (if at all).
8) Prospective suppliers should note that Procurement Services is part of Velindre NHS Trust acting on behalf of itself and participating NHS Trusts in Wales.
9) The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4.2)Lodging of appeals
Should additional information be required it should be requested of the addressee in section I.1.
Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought promptly. For more information on how to appeal, and the relevant time limits, please see following statement on the Authority’s website: www.procurement.wales.nhs.uk/supply/terms
VI.5)Date of dispatch of this notice: