Tender for Occupational Health and Employee Assistance Programme

Tender for Occupational Health and Employee Assistance Programme

The Council currently has separate contracts for the provision of Occupational Health Services and an Employee Assistance Programme. 

United Kingdom-Hertford: Company health services

2018/S 138-315355

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Hertfordshire County Council
Pegs Lane
Hertford
SG13 8DE
United Kingdom
Contact person: Strategic Procurement Group
Telephone: +44 1992555121
E-mail: strategic.procurement@hertfordshire.gov.uk
NUTS code: UKH23
Internet address(es):Main address: www.hertfordshire.gov.uk

Address of the buyer profile: www.supplyhertfordshire.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.supplyhertfordshire.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.supplyhertfordshire.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

HCC 07/18 The Provision of Occupational Health and Employee Assistance Programme

Reference number: HCC181052

II.1.2)Main CPV code

85147000

II.1.3)Type of contract

Services

II.1.4)Short description:

Hertfordshire County Council (the ‘Council’) is currently out to procurement for the provision of Occupational Health and Employee Assistance Programme. The Council currently has separate contracts for the provision of Occupational Health Services and an Employee Assistance Programme. These contracts are both due to end in March 2019. The Council are seeking to award an OH and EAP Contract which delivers these two services collaboratively. This could occur through either one Contractor or multiple Contractors delivering both services together, depending on suitability. This joint approach will allow the Council to facilitate and embed a culture of proactive health and wellbeing management, reflecting our organisational needs. Further information in regards to this opportunity can be found in II.2.4) Description of the procurement field.

II.1.5)Estimated total value

Value excluding VAT: 8 220 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Occupational Health

Lot No: 1

II.2.2)Additional CPV code(s)

85147000

II.2.3)Place of performance

NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

The estimated total value of the Framework Agreement for Lot 1 and Lot 2 is stated in II.1.5) of this notice and is for the term, together with the Call-Off Contracts or Individual Orders and their possible durations. It is anticipated that the term of the Call-Off Contracts or Individual Orders awarded under this Framework Agreement could be up to 3 years. For the avoidance of doubt, the estimated maximum annual value of Lot 1 Occupational Health will be approximately 893 500 GBP. The Framework Agreement will be awarded for a term of 4 (four) years. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council and other participating authorities will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement. Hertfordshire County Council wishes to award a Call-Off contract under this Framework Agreement on behalf of itself and other HCC-managed participating Bodies and we are therefore also publishing the relevant order form and Call Off contract as part of this Invitation to Tender. The following contracting entities are ‘Participating Bodies’ for the purposes of this Framework Agreement and able to use this Framework Agreement: Part A – HCC Participating Bodies Hertfordshire County Council, Hertfordshire Catering Limited, Herts Living Ltd, Herts at Home Limited, Herts Fullstop Ltd, Hertfordshire Local Enterprise Partnership, Any other future trading arm, wholly owned company, mutual, joint venture, trust and shared service of Hertfordshire County Council to the extent such future participant does not fall within Part B. Part B – Non-HCC Participating Bodies

1) 3 Rivers District Council, Watford District Council, Hertsmere District Council, Welwyn Hatfield District Council, East Hertfordshire District Council, Stevenage District Council, North Hertfordshire District Council, St Albans District Council, Dacorum District Council, Herts for Learning Ltd, Any other future trading arm, wholly owned company, mutual, joint venture, trust and shared service of Hertfordshire County Council to the extent such future participant does not fall within Part A;

2) Those Hertfordshire community, foundation, free, studio, voluntary aided and voluntary controlled schools and academies specified on the list set out on the page link https://www.hertfordshire.gov.uk/services/schools-and-education/schools-directory/school-directory.aspx?searchInput=&page=1&resultsPerPage=50&view=List In accordance with the contract provisions some Participating Bodies will be permitted to make call–off’s on behalf of others. Organisations should be aware that due to the nature of the Services provided, any Framework Agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate. Please Note the TUPE Staffing Information for the Occupational Health procurement has been provided along with other documentation for this procurement. TUPE related information must be treated as protected data in accordance with the requirements of the Data Protection Act 1998 and must be kept confidential. Therefore by accessing this Tender via Supply Hertfordshire and then the View Details button and accessing the documentation for this procurement, Tenderers agree to undertake to treat the information as confidential and commercially sensitive at all times and take all reasonable steps to prevent any inadvertent disclosure to any third party.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 361 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Employee Assistance Programme

Lot No: 2

II.2.2)Additional CPV code(s)

85147000

II.2.3)Place of performance

NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

The estimated total value of the Framework Agreement is stated in II.1.5) of this notice and is for the term, together with the Call-Off Contracts or Individual Orders and their possible durations. It is anticipated that the term of the Call-Off Contracts or Individual Orders awarded under this Framework Agreement could be up to 3 years. For the avoidance of doubt, the estimated maximum annual value of Lot 2 Employee Assistance Programme will be approximately 476 500 GBP, the Framework Agreement will be awarded for a term of 4 (four) years. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council and other participating authorities will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement. Hertfordshire County Council wishes to award a Call-Off contract under this Framework Agreement on behalf of itself and other HCC-managed participating Bodies and we are therefore also publishing the relevant order form and Call Off contract as part of this Invitation to Tender. The following contracting entities are ‘Participating Bodies’ for the purposes of this Framework Agreement and able to use this Framework Agreement:

Part A – HCC Participating Bodies Hertfordshire County Council, Hertfordshire Catering Limited, Herts Living Ltd, Herts at Home Limited, Herts Fullstop Ltd, Hertfordshire Local Enterprise Partnership, Any other future trading arm, wholly owned company, mutual, joint venture, trust and shared service of Hertfordshire County Council to the extent such future participant does not fall within Part B.

Part B – Non-HCC Participating Bodies

1) 3 Rivers District Council, Watford District Council, Hertsmere District Council, Welwyn Hatfield District Council, East Hertfordshire District Council, Stevenage District Council, North Hertfordshire District Council, St Albans District Council, Dacorum District Council, Herts for Learning Ltd, Any other future trading arm, wholly owned company, mutual, joint venture, trust and shared service of Hertfordshire County Council to the extent such future participant does not fall within Part A.

2) Those Hertfordshire community, foundation, free, studio, voluntary aided and voluntary controlled schools and academies specified on the list set out on the link (‘Schools’): https://www.hertfordshire.gov.uk/services/schools-and-education/schools-directory/school-directory.aspx?searchInput=&page=1&resultsPerPage=50&view=List In accordance with the contract provisions some Participating Bodies will be permitted to make call–off’s on behalf of others. Organisations should be aware that due to the nature of the Services provided, any Framework Agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 859 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

n/a

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 023-048552

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/09/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 04/09/2018
Local time: 12:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Organisations wishing to take part in this project are invited to “express interest” which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above. Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend. To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.com or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30 – 17:30. The Council reserves the right at any time to cease the procurement process and not award a Framework Agreement or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result. The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request. The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council’s requirements and remain financially viable to fulfil the requirements under the Framework Agreement. The services advertised in this notice fall under the services listed in Annex XIV to Directive 2014/24/EU of the European Parliament and of the Council and the contracting authority is not obliged to follow The Public Contracts Regulations 2015 in full. The procurement process that will apply to the services is specified in the procurement documents accordingly. Hertfordshire Fire and Rescue Service (HFRS) currently forms part of the Council and the Council is therefore the relevant Fire and Rescue Authority (FRA). The Hertfordshire Police and Crime Commissioner (PCC) has proposed that the Council should no longer be the FRA and that HFRS should fall within the remit of the PCC. Should that change happen during the period of this Framework Agreement, it is possible that the services supplied to HFRS (as part of the Council) will no longer be required. The Council therefore reserves the right to terminate any Call Off Contracts, to the extent only that such Call Off Contracts relate to services to be provided to HFRS, should HFRS move to the remit of the PCC.

VI.4)Procedures for review

VI.4.1)Review body

n/a
n/a
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is executed / signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

High Court, Royal Courts of Justice
The Strand
Hertford
WC2A 2LL
United Kingdom

VI.5)Date of dispatch of this notice:

18/07/2018

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