Tender for Occupational Health Management System

Tender for Occupational Health Management System

BCH have identified a requirement for an occupational health and health and safety system initially to support HR but scalable to support wider business areas in the future. 

United Kingdom-Royston: Miscellaneous software package and computer systems

2018/S 206-469670

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

BCH Procurement (Representing The Police and Crime Commissioners for Bedfordshire, Cambridgeshire and Hertfordshire)
Royston Police Station, Melbourn Street
United Kingdom
Contact person: Laura Footner
Telephone: +44 1438757993
E-mail: laura.footner@herts.pnn.police.uk
NUTS code: UKHInternet address(es):Main address: www.herts.police.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/29016

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=25951&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=25951&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement


Occupational Health Management System for Bedfordshire Police and Hertfordshire and Cambridgeshire Constabulary

Reference number: I-4-0219-18

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

BCH have identified a requirement for an occupational health and health and safety system initially to support HR but scalable to support wider business areas in the future. The system will enhance the customer service provision via automation i.e. using technology to streamline and standardise the management of business processes, customer queries and general feedback underpinned by Service Level Agreements (SLA) to ensure all requests are promptly managed in a consistent, effective and efficient manner. This will supplement the enhancements and automation being delivered by the new ABLE ERP solution comprising MHR iTrent HR and Payroll, Northgate CARM Duty Management and Advanced E-Financials.

II.1.5)Estimated total value

Value excluding VAT: 220 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKH
Main site or place of performance:

CB23 6EA

II.2.4)Description of the procurement:

BCH are procuring for an occupational health and health and safety system initially to support HR but scalable to support wider business areas in the future.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 220 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

36 months plus 4 x 12 month extensions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Attached as document

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/11/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 21/02/2019

IV.2.7)Conditions for opening of tenders

Date: 22/11/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
United KingdomInternet address: https://www.judiciary.gov.uk/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Please see article 54.5 of Part 54 of the judicial review and statutory review procedure available at https://www.justice.gov.uk/courts/procedure-rules/civil/rules/part54#54.5

VI.4.4)Service from which information about the review procedure may be obtained

Joint Procurement Unit for BCH
Royston Police Staiton, Melbourn St,
United Kingdom
E-mail: ProcurementEnquiries@herts.pnn.police.uk

VI.5)Date of dispatch of this notice:


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