Tender for Off the Shelf Facilities Management System

Tender for Off the Shelf Facilities Management System

This off the shelf software is required to replace a number of existing processes and systems which are no longer fit for purpose.

United Kingdom-Hull: Software package and information systems

2017/S 101-200602

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Police and Crime Commissioner for Humberside
n/a
The Lawns, Harland Way, Cotting
Hull
HU16 5SN
United Kingdom
Contact person: Carole Carrigan
Telephone: +44 7464983776
E-mail: carole.carrigan@southyorks.pnn.police.uk
NUTS code: UKEInternet address(es):Main address: www.eu-supply.com

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/36335

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=19611&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=19611&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of a Facilities Management System.

Reference number: 2016-1358

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

South Yorkshire and Humberside Police are looking to procure an off the shelf Facilities Management System to manage the end to end running of a complex buildings estate.

This off the shelf software is required to replace a number of existing processes and systems which are no longer fit for purpose.

The system will assist the forces to more effectively manage the Estates records, conform with Health and Safety Legislation and maintain service levels despite austerity measures.

Although initially for use by South Yorkshire and Humberside Police, the framework will be available to North and West Yorkshire Police and South Yorkshire and Humberside Fire and Rescue should they choose to utilise this in the future.

Contract is for 4 years with an option for a further 3 x 12 month extensions.

II.1.5)Estimated total value

Value excluding VAT: 220 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48000000

II.2.3)Place of performance

NUTS code: UKE
Main site or place of performance:

Hull, HU16 5SN.

II.2.4)Description of the procurement:

South Yorkshire and Humberside Police are looking to procure an off the shelf Facilities Management System to manage the end to end running of a complex buildings estate.

This off the shelf software is required to replace a number of existing processes and systems which are no longer fit for purpose.

The system will assist the forces to more effectively manage the Estates records, conform with Health and Safety Legislation and maintain service levels despite austerity measures.

Although initially for use by South Yorkshire and Humberside Police, the framework will be available to North and West Yorkshire Police and South Yorkshire and Humberside Fire and Rescue should they choose to utilise this in the future.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 190 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The initial term of the contract is 4 years with the option of 3 x 12 month extensions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: The additional extension term will cover support and maintenance only.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/06/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 23/06/2017
Local time: 17:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The Police and Crime Commissioner for Humberside
The Lawns, Harland Way, Cottingham
Hull
HU16 5SN
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/05/2017

 

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