Tender for Office and Educational Furniture

The Council intends to make this framework contract available for use by all UK contracting authorities.

UK-Gateshead: office furniture

2012/S 149-249190

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NEPO
NEPO, Keelman House, Fifth Avenue Business Park, Team Valley Trading Estate
Contact point(s): Mrs Laura Hood
For the attention of: Mrs Laura Hood
NE11 0XA Gateshead
UNITED KINGDOM
Telephone: +44 1914335972
E-mail: laura.hood@nepo.org

Internet address(es):

General address of the contracting authority: www.nepoportal.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework for the Supply of Office and Educational Furniture.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: The contract will be made available to allNEPO members. A list of member organisations is available at www.nepoportal.org.

The following UK contracting authorities have already committed on a non-contractually binding basis tothis procurement: Durham County Council, Gateshead Council, Hartlepool Borough Council, MiddlesbroughBorough Council, Newcastle City Council, North Tyneside Council, Northumberland County Council, Redcar &Cleveland Borough Council, South Tyneside Council, Sunderland City Council.
The Council intends to make this framework contract available for use by all UK contracting authorities includingbut not limited to Government departments and their agencies, non-departmental public bodes, NHS bodies,local authorities, emergency services, educational establishments, registered charities who have a need to purchase the above supplies.
See the following websites for details:
— http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm,

— http://www.education.gov.uk/edubase/home.xhtml,

— http://www.schoolswebdirectory.co.uk/localauthorities.php,

— http://www.hefce.ac.uk/unicoll/,

— http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx,

— http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm,

— http://www.police-information.co.uk/police-directory,

— http://www.charity-commission.gov.uk,

— https://www.buy4wales.co.uk/UsefulResources/buy4wales.html,

— http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs.

Access to the framework will be subject to the approval of NEPO. This may incur a fee.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 6 800 000 and 13 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

The North East Procurement Organisation (NEPO) is inviting responses from tenderers for a framework contract for the supply of Office, Steel Office and Educational Furniture.
The framework agreement will be awarded in lots as follows. Tenderers may bid for one or more lots.
Lot 1 – Office Furniture and Steel Office Furniture will be awarded to a minimum of one and a maximum of 3 tenderers.
Lot 2 – Educational Furniture will be awarded to a minimum of one and a maximum of 3 tenderers.
The number of tenderers awarded to each lot will depend on the quality of bids received.

II.1.6)Common procurement vocabulary (CPV)

39130000, 39160000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The North East Procurement Organisation (NEPO) is inviting responses from tenderers for a framework contract for the supply of Office, Steel Office and Educational Furniture.
The framework agreement will be awarded in lots as follows. Tenderers may bid for one or more lots.
Lot 1 – Office Furniture and Steel Office Furniture will be awarded to a minimum of one and a maximum of three tenderers.
Lot 2 – Educational Furniture will be awarded to a minimum of one and a maximum of three tenderers.
The number of tenderers awarded each lot will depend on the quality of bids received.
Estimated value excluding VAT: 17 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework contract is for an initial period of 24 months with the option to extend for up to a further 24 months.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Office and Steel Office Furniture

1)Short description

Estimated value 3 600 000 GBP – 7 200 000 GBP.

2)Common procurement vocabulary (CPV)

39130000, 39160000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Educational Furniture

1)Short description

Estimated value 3 200 000 GBP – 6 400 000 GBP.

2)Common procurement vocabulary (CPV)

39130000, 39160000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As specified in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As specified in the tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As specified in the tender documentation.
Minimum level(s) of standards possibly required: As specified in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified in the tender documentation.
Minimum level(s) of standards possibly required:
As specified in the tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

QTLE-8V9FZV

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.9.2012 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.9.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.8.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Date: 13.9.2012 – 14:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives of the Legal Department.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: August 2016.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tender can be accessed via the NEPO eTender system at http://www.nepoportal.org. Suppliers wishing tobe considered for this contract must register their expression of interest and submit a tender through the NEPOeTender system. If not already registered, candidates should register on the NEPO eTender system at http://www.nepoportal.org. Any queries regarding the procurement process or tender documents must be raised noless than 4 days before the tender return date, through the Q&A section on the NEPO eTender system.

Tenderers should note there will be ongoing engagement with other contracting bodies as identified in Section II.1.2 to encourage uptake of this agreement. For any support in submitting your expression of interest or tenderresponse please contact the NEPO Portal Helpdesk at +44 1914335949 or info@nepoportal.org. There area number of get help guides available on the portal. Reading these will assist the supplier in completing andsubmitting their responses.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Gateshead Council
Legal & Corporate Services Civic Centre
NE8 1HH Gateshead
UNITED KINGDOM
E-mail: laura.hood@nepo.org
Telephone: +44 1914335972
Internet address: www.nepoportal.org

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.8.2012