Tender for Operating Tables

Tender for Operating Tables and Accessories

Operating Tables; including but not limited to: Mobile General Bariatric Trauma and Orthopaedic and Gynaecology and Urology Tables. Specialist Operating Tables/Systems including but not limited to: Lightweight and Manual Operating Tables Transfer and Spinal Operating Systems.

UK-Normanton: Operating tables

2013/S 007-007737

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Fiona Kinnison
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 7825242268
E-mail: fiona.kinnison@supplychain.nhs.uk
Fax: +44 1924328744

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

I.2)Type of the contracting authority
National or federal agency/office
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Operating Tables and Accessories
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations in UK.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 25 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
Operating Tables; including but not limited to: Mobile General Bariatric Trauma and Orthopaedic and Gynaecology and Urology Tables. Specialist Operating Tables/Systems including but not limited to: Lightweight and Manual Operating Tables Transfer and Spinal Operating Systems and all related accessories.
II.1.6)Common procurement vocabulary (CPV)

33192230, 33192200, 33192210, 33162000, 33162100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 6 250 000 however this is approximate only.
Estimated value excluding VAT: 25 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: This Framework Agreement will have the option to extend for a maximum of 24 months in addition to the initial 2 year period upon review.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Mobile Operating Tables

1)Short description
Lot 1 includes General Operating Tables, Bariatric Operating Tables, Trauma and Orthopaedic Operating Tables and Gynaecology and Urology Operating Tables.
2)Common procurement vocabulary (CPV)

33192230, 33162000, 33162100, 33192210, 33192200

3)Quantity or scope
This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 5 000 000 however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.
In addition to including the first year values above the estimated value over the total Framework Agreement term is GBP 20 000 000 over a 2 + 2 year term.
NHS Supply Chain anticipates appointing a minimum of 3 Applicants to this lot should there be 3 or more suitable Applicants for the lot. More than one Applicant may be appointed across each of the Line Items within this Lot. Applicants should note that they may therefore be appointed for one or a number of the Line Items across this Lot.
Estimated value excluding VAT: 20 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Specialist Operating Tables and Systems
1)Short description
Lot 2 includes Lightweight and Manual Operating Tables, Transfer Operating Systems and Spinal Operating Systems.
2)Common procurement vocabulary (CPV)

33192230, 33162000, 33162100, 33192210, 33192200

3)Quantity or scope
This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 1 250 000 however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.
In addition to including the first year values above the estimated value over the total Framework Agreement term is GBP 5 000 000 over a 2 + 2 year term.
NHS Supply Chain anticipates appointing a minimum of 3 Applicants to this lot should there be 3 or more suitable Applicants for the lot. More than one Applicant may be appointed across each of the Line Items within this Lot. Applicants should note that they may therefore be appointed for one or a number of the Line Items across this Lot.
Estimated value excluding VAT: 5 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain Code of Conduct.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Submission of expression of interest and procurement specific information:
This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration.
1. Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2. If not yet registered:
— Click on the ‘Not Registered Yet’ link to access the registration page.
— Complete the registration pages as guided by the mini guide found on the landing page.
Portal access.
If registration has been completed:
— Login with URL http://procurement.supplychain.nhs.uk/ISS/

— Click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.
Expression of interest.
— View Contract Notice content by clicking on the ‘VIEW NOTICE’ button for the procurement event. This opens a PDF document.
— Express an interest by clicking on the ‘EXPRESS INTEREST’ button.
— To start the response process after the expression of interest has been done select the ‘My Active Opportunities’ option and click on the ‘Apply’ button.
— Select the procurement event from the list by clicking on the description.
— In the detail view click on the orange coloured ‘Framework Agreement’ button to start responding to the tender.
Tender response.
The system tasks required to complete the tender are:
Header level.
— Read Framework header documents: Access these by clicking on the ‘NHS SC HEADER DOCUMENTS’ button found in the ‘Select Framework’ tab.
— Upload header documents: Access this area using the ‘SUPPLIER HEADER DOCUMENTS’.
— Complete the Framework level questions: These questions are found in the ‘Framework Questionnaire’ tab.
Lot level.
1. Lot header selection:
— Select the LOT LINE DETAILS button to view the lot detail to determine whether the Applicant wishes to respond to this lot.
— Select the ‘EXPRESS INTENT’ button after the required lot has been highlighted to be able to respond to the lot.
2. Read NHS SC Lot Documents: Read the documents using the NHS SC LOT DOCUMENTS button.
3. Upload Supplier Lot documents: Access this area using the ‘SUPPLIER LOT DOCUMENTS’. NOTE: These documents relate to this lot only.
4. Complete price offers per line for the Lot: Use the LOT Line Detail tab to access.
5. Answer the LOT questions: The questions are found in the Lot Evaluation tab.
6. Accept the Terms and Conditions: Use the ‘TERMS AND CONDITIONS’ button to access this function.
7. Submit Lot Response: Click on the SUBMIT RESPONSE button to submit your response for the Lot. NOTE: Each Lot must be submitted independently.
8. Supplier Submission Report: Open and review the ‘Supplier Submission Report’.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
12.2.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 150 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 13.2.2013 – 09:00
Place:

As in above mentioned I.1.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only the NHS Supply Chain contract owner or delegate.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself. NHS Supply Chain expects to provide successful Applicants with the opportunity to offer additional savings to customers through the provision of discounted pricing value added offerings and commitment/bulk buy initiatives.
Please note that the number of maximum Applicants as set out in II.1.4 is provided as an estimate only. Applicants should refer to section 3.4 of the ITT for details of the scores which Applicants will need to obtain in order to be appointed to the relevant lot of the Framework Agreement. NHS Supply Chain reserves the right to appoint more Applicants to each lot of the Framework Agreement in the event that more than 10 Applicants reach the minimum score for appointment which is set out in the ITT.
The Framework Agreement comprises the following Lots:
Lot 1 – Mobile Operating Tables – General Bariatric Trauma and Orthopaedic Gynaecology and Urology Operating Tables.
Lot 2 – Specialist Operating Tables/Systems – Lightweight and Manual Operating Tables Transfer and Spinal Operating Systems.
The Framework Agreement will be between NHS Supply Chain and the Applicant however
1) NHS Supply Chain;
2) any NHS Trust;
3) any other NHS entity;
4) any government department agency or other statutory body and/or
5) any private sector entity active in the UK healthcare sector will be able to enter into a direct contract with the Applicant for any of the supplies and/or services under the Framework.
The Applicant will be required to report to and pay a direct contract management fee to NHS Supply Chain as detailed in the tender documents.
The participating contracting authorities reserve the right to finance the purchase of the supplies through a lease transaction using a third party lessor. Any such financial services will be obtained by the participating contracting authorities through a separate procurement exercise and not as part of this procurement. The financial services may be sourced from the NHS Supply Chain leasing Framework Agreement.
In this event the Applicant appointed to the Framework Agreement may receive from a third party lessor appointed by the participating contracting authority a purchase order for delivery to the participating contracting authority. The Applicant appointed to the Framework Agreement will then be required to supply in accordance with the terms and conditions of the Framework Agreement.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.
All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Refer to point VI.4.2

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Any appeals under this process should be addressed to the contact in point I.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.1.2013

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