Tender for Out of Hours Library and Security Services

Tender for Out of Hours Library and Security Services

The University of Essex is looking for a contractor to fulfil its requirement to provide out of hours library and security services.

United Kingdom-Colchester: Security services

2019/S 063-146721

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Essex
Colchester
United Kingdom
E-mail: procure@essex.ac.uk
NUTS code: UKH3
Internet address(es):Main address: https://www.essex.ac.uk/
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

T783 Out of Hours Library and Security Services

Reference number: DN29

II.1.2)Main CPV code

79710000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of Essex is looking for a contractor to fulfil its requirement to provide out of hours library and security services.

This contract is for the provision of “out of hours” library service that is comparable to the services provided during our core hours, this contract is not a standard security contract but rather a contract for the provision of key library services. Contracted staff will be based at the Library Helpdesk and will be expected to support all library users, answering basic customer queries and dealing with various library and IT-related administrative tasks, both at the Helpdesk itself and as part of “roving” support throughout the building. Staff assigned to this contract therefore need to be numerate and literate, be competent and confident in the use of IT, and have excellent interpersonal and customer care.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79710000
79713000
92511000

II.2.3)Place of performance

NUTS code: UKH3

II.2.4)Description of the procurement:

The University carried out a pilot for out of hours library service, which started in October 2018 for a period of nine months, which ends in June 2019. The pilot is proving to be a success and the University has decided to provide a 24/7 service at the Albert Sloman Library on a permanent basis during term-time from October 2019. This contract is for the provision of “out of hours” library service that is comparable to the services provided during our core hours, this contract is not a standard security contract but rather a contract for the provision of key library services. Contracted staff will be based at the Library Helpdesk and will be expected to support all library users, answering basic customer queries and dealing with various Library and IT-related administrative tasks, both at the Helpdesk itself and as part of “roving” support throughout the building. Staff assigned to this contract therefore need to be numerate and literate, be competent and confident in the use of IT, and have excellent interpersonal and customer care.

During the SQ stage, the intention is to arrive at a short list of 5 qualified potential suppliers for formal Invitation to Tender (ITT) against the requirement.

It is a mandatory requirement that individuals undertaking designated activities for the successful supplier hold the compulsory Security Industry Authority (SIA) licencing.

At the time of publishing the documentation, the University considers that transfer of Undertakings (Protection of Employment) (“TUPE”) would not apply but bidders must form their own view on this.

The duration of the contract will be for initial period of 36 months, with the option to extend for a further 2 x 12 months (in 12 months increments), subject to satisfactory performance.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further 2 x 12 months (in 12 months increments), subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/04/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

The Authority reserves the right to cancel the procurement at any stage of the process and not to proceed with the award of any contract. The Authority shall not be liable for interested parties’ or tenderers’ costs in relation to this procurement in any circumstances.

The Authority is conducting this procurement on behalf of itself and any members of its group from time to time.

The successful tenderer may be required to participate in works related economic, social and environmental regeneration of the area in and around the place of delivery. Accordingly, contract performance conditions may relate in particular to social, economic and environmental considerations.

The estimated value indicated at II.1.5 is indicative only. Each bidder shall be responsible for its own costs and expenses incurred in participating in this process.

VI.4)Procedures for review

VI.4.1)Review body

The Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CA will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers.

The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Generally, such action must be brought within 30 days form the date the aggrieved party knew or ought to have known about the breach.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/03/2019

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