Tender for P2P Software

Tender for P2P Software

P2P Systems Acquisition, Implementation and Support.

UK-Wembley: Programming services of packaged software products

2013/S 004-004426

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Network Housing Group
Olympic Office Centre , 8 Fulton Road
Contact point(s): Finance
For the attention of: Alan Penrhyn-Lowe
HA9 0NU Wembley
UNITED KINGDOM
Telephone: +44 2087824363
E-mail: alan.penrhyn-lowe@networkhg.org.uk

Internet address(es):

General address of the contracting authority: http://www.networkhg.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA1134

Further information can be obtained from: Itica Limited
Trinity House, Cambridge Business Park
For the attention of: Neville Brown
CB4 0WZ Cambridge
UNITED KINGDOM
Telephone: +44 7771810621
E-mail: neville.brown@itica.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Itica Limited
Trinity House, Cambridge Business Park
For the attention of: Neville Brown
CB4 0WZ Cambridge
UNITED KINGDOM
Telephone: +44 7771810621
E-mail: neville.brown@itica.com

Tenders or requests to participate must be sent to: Network Housing Group
Olympic Office Centre , 8 Fulton Road
Contact point(s): Group Director of Financial Services
For the attention of: Alan Penrhyn-Lowe
HA9 0NU Wembley
UNITED KINGDOM
Telephone: +44 2087824363

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
P2P Systems Acquisition, Implementation and Support.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Olympic Offcie Centre, HA9 0NU.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The scope of services for the PQQ and the subsequent ITT are as follows: Software (and hardware if appropriate); Technical Services for system design and configuration; Professional Services for implementation, training, migration; and, Ongoing software and system maintenance, technical support.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=96805
II.1.6)Common procurement vocabulary (CPV)

72210000, 72267100, 72268000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The scope of services for the PQQ and the subsequent ITT are as follows: Software (and hardware if appropriate); Technical Services for system design and configuration; Professional Services for implementation, training, migration; and, ongoing software and system maintenance, technical support. It is envisaged the contract value will be in the £ 150,000 to £ 250,000 range.
Estimated value excluding VAT: 200 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Interim Payments based on agreed staged deliverables.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Prime Contractor.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Successful bidder must have previous experience of integrating their P2P software product with Infor SunSystems’financial management software.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Please also see the PQQ Document.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Please also see the PQQ Document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please see PQQ Document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Scoring against weighted sections and questions in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
4.2.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
18.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(MT Ref:96805).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Linda Lally, Procurement Officer
Olympic Office Centre 8 Fulton Road
HA9 0NU Wembley
UNITED KINGDOM
E-mail: linda.lally@networkhg.org.uk
Telephone: +44 2087824854

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.1.2013

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