Tender for Patient Transport Yorkshire

Tender for Patient Transport Yorkshire

The Trust seeks to establish a Framework Agreement consisting of a range of suitably qualified Transport Providers to convey Patients of varying levels of ambulatory needs.

United Kingdom-Wakefield: Road transport services

2015/S 220-401238

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Yorkshire Ambulance Service NHS Trust
Springhill 2, Brindley Way, Wakefield 41 Industrial Estate
Contact point(s): Procurement Department
For the attention of: Mrs G Eglen
WF2 0XQ Wakefield
UNITED KINGDOM
Telephone: +44 8451241241
E-mail: procurement@yas.nhs.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/noecpc/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

YAS 213 Patient Transport: Sub- Contracted Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail

NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 200

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 and 8 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Trust seeks to establish a Framework Agreement consisting of a range of suitably qualified Transport Providers to convey Patients of varying levels of ambulatory needs.
This procurement exercise is divided into Lots; these being based upon levels of patient mobility.
Framework suppliers shall be offered bookings which meet the geographical coverage, hours of operation and operational capabilities of their service.

II.1.6)Common procurement vocabulary (CPV)

60100000, 34114121, 60140000, 34115200, 60120000, 60170000, 60130000, 34120000, 34114122

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 SC (Saloon Car Transport) The patient can walk to, and travel in, a saloon car or people carrier unaided or with little assistance from a Driver. The patient can manage the steps on the vehicle with steadying assistance only.
Lot 2 CH — Children Accompanied by and Escort Children 12 years or under, or any child under the height of 4 ft 5 ins, requiring child or booster seat. All children under 16 must travel with an escort.
Lot 3 W1 (Patient Travelling in Own Wheelchair) The patient is required to travel in their own wheelchair and cannot transfer. There is easy access at home and destination (no steps) and requires the attention of a Driver only. This mobility can also accommodate wheelchairs with leg extensions and Bariatric wheelchairs.
Lot 4 W2 (Ambulance or other appropriate vehicle with Driver and attendant plus tail lift) The patient is required to travel in their own wheelchair and cannot transfer. There are steps at home and/or their condition requires a 2 person crew. This mobility can also accommodate wheelchairs with leg extensions and Bariatric wheelchairs.
Lot 5 T1 — Patients Requiring a Tail-lift Vehicle and 1 Crew Member The patient can walk with the assistance of a driver to the vehicle. The patient can manage the step onto the vehicle with steadying assistance only. The patient may require assistance to the vehicle in a wheelchair but they can transfer to the seat of an ambulance and there is easy access at home and destination (no steps) and requires the attention of driver only.
Lot 6 T2 (Tail Lift Equipped Vehicle and Assistant) The patient cannot walk, and requires a wheelchair or carry chair supplying by the Provider, with the assistance of 2 crew members to be transferred to and from the vehicle and/or the patient’s mental/physical condition requires the attention of 2 staff and/or the patient requires oxygen whilst travelling.
Lot 7 Stretcher The patient must lie down for the duration of the journey, and/or has a full leg cast or patient is unable to bend their leg and cannot sit.
Lot 8 3ML / 4ML — Journeys Requiring More Than 2 Crew Members Access problems and/or heavy patient requiring more than an ambulance with Driver and an attendant to convey the patient. 72 hours notice shall be provided to allow a risk assessment and a cost assessment to be undertaken prior to the journey (considered by this Agreement as being a bespoke service).
Estimated value excluding VAT:
Range: between 1 000 and 8 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 25.12.2015. Completion 24.12.2019

Information about lots

Lot No: 1 Lot title: SC (Saloon Car Transport)

1)Short description

The patient can walk to, and travel in, a saloon car or people carrier unaided or with little assistance from a Driver. The patient can manage the steps on the vehicle with steadying assistance only.

2)Common procurement vocabulary (CPV)

60120000, 60170000, 60140000, 34114122

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: CH — Children Accompanied by and Escort

1)Short description

Children 12 years or under, or any child under the height of 4 ft 5 ins, requiring child or booster seat. All children under 16 must travel with an escort.

2)Common procurement vocabulary (CPV)

60120000, 60170000, 34114122, 34114121

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: W1 (Patient Travelling in Own Wheelchair)

1)Short description

The patient is required to travel in their own wheelchair and cannot transfer. There is easy access at home and destination (no steps) and requires the attention of a Driver only. This mobility can also accommodate wheelchairs with leg extensions and Bariatric wheelchairs.

2)Common procurement vocabulary (CPV)

60120000, 60170000, 60140000, 34114122, 34114121

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: W2 (Ambulance or other Appropriate Vehicle with Driver and Attendant plus Tail Lift)

1)Short description

The patient is required to travel in their own wheelchair and cannot transfer. There are steps at home and/or their condition requires a 2 person crew. This mobility can also accommodate wheelchairs with leg extensions and Bariatric wheelchairs.

2)Common procurement vocabulary (CPV)

60120000, 60170000, 34115200, 34114122

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: T1 — Patients Requiring a Tail Lift Vehicle and 1 Crew Member

1)Short description

The patient can walk with the assistance of a driver to the vehicle. The patient can manage the step onto the vehicle with steadying assistance only. The patient may require assistance to the vehicle in a wheelchair but they can transfer to the seat of an ambulance and there is easy access at home and destination (no steps) and requires the attention of driver only.

2)Common procurement vocabulary (CPV)

60120000, 60170000, 34114122, 34115200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: T2 (Tail Lift Equipped Vehicle and Assistant)

1)Short description

The patient cannot walk, and requires a wheelchair or carry chair supplying by the Provider, with the assistance of 2 crew members to be transferred to and from the vehicle and/or the patient’s mental/physical condition requires the attention of 2 staff and/or the patient requires oxygen whilst travelling.

2)Common procurement vocabulary (CPV)

60170000, 34120000, 34115200, 34114122, 34114121

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Stretcher

1)Short description

The patient must lie down for the duration of the journey, and/or has a full leg cast or patient is unable to bend their leg and cannot sit.

2)Common procurement vocabulary (CPV)

34114122, 34114121

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: 3ML / 4ML — Journeys Requiring More Than 2 Crew Members

1)Short description

Access problems and/or heavy patient requiring more than an ambulance with Driver and an attendant to convey the patient. 72 hours notice shall be provided to allow a risk assessment and a cost assessment to be undertaken prior to the journey (considered by this Agreement as being a bespoke service).

2)Common procurement vocabulary (CPV)

34114122, 34114121

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Invitation to tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Invitation to tender.
Minimum level(s) of standards possibly required: See Invitation to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Invitation to tender.
Minimum level(s) of standards possibly required:
See Invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

YAS 00977

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.12.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Yorkshire Ambulance Service via NOECPC (hosted by and acting through Leeds and York Partnership NHS Foundation Trust)
Internet address: https://in-tendhost.co.uk/noecpc/aspx/Home

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Yorkshire Ambulance Service will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to tenderers, in accordance with Regulation 87 of the Public Contracts Regulations 2015. Any tenderer wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have rights set out in Part 3 of the Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Yorkshire Ambulance Service via NOECPC intend etendering system
Internet address: https://in-tendhost.co.uk/noecpc/aspx/Home

VI.5)Date of dispatch of this notice:

10.11.2015

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