Tender for Post Graduate Research Management Solution

Tender for Post Graduate Research Management Solution

Goldsmiths University of London is currently undertaking a project to select, procure and implement a Post Graduate research management solution.

United Kingdom-London: Software package and information systems

2016/S 213-388851

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Goldsmiths College
New Cross
Contact point(s): https://in-tendhost.co.uk/he
For the attention of: Michelle McCann
SE14 6NW London
United Kingdom
Telephone: +44 2079197348
E-mail: m.mccann@gold.ac.uk

Internet address(es):

General address of the contracting authority: www.gold.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/he

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Post Graduate Management System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Software.

NUTS code UKI22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Goldsmiths University of London is currently undertaking a project to select, procure and implement a Post Graduate research management solution. Goldsmiths is looking to implement a system which needs to be fully integrated with our current systems notably UNITe (student record system) and our financial system Agresso (Unit 4 business world).
The output from this project will be the implementation of a PGR management system. With the number of PhD students enrolled at Goldsmiths, and our commitment to improving their experience as well as ensuring we follow our Regulations and processes in supporting and dealing with PGR students, we have opted to purchase a PGR management system. This will also enable us to more effectively meet the recommendations made to us at our QAA Review in summer 2015.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48219300, 48190000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Goldsmiths is seeking to purchase a single software system and the necessary consultancy and training for implementation.
— Implementation of a software solution to allow us to meet our QAA and statutory requirements for the management of PGR students.
— Reviewing and updating of processes to support the use of the new software.
— Training and engagement of students and staff with the new processes.
— Improved access rights and user profile controls.
— Improve the quality of data being inputted into UNITe.
— The migration and clean-up of a Microsoft access database.
Estimated value excluding VAT:
Range: between 75 000 and 151 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 0 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see ITT documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see ITT documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see ITT documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see ITT documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see ITT documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see ITT documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see ITT documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

GOLD0416

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.11.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.12.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 2.12.2016

Place:

https://in-tendhost.co.uk/he

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.11.2016

 

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