Tender for Poultry Equipment

Tender for Poultry Equipment

The University of Edinburgh (The Buyer) invites competitive tenders for the supply, installation and technical services for poultry and related equipment.

UK-Edinburgh: poultry-keeping machinery

2012/S 149-248917

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): College of Medicine and Veterinary Medicine
For the attention of: Andy Kordiak
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1312429310
E-mail: andy.kordiak@ed.ac.uk
Fax: +44 1312429310

Internet address(es):

General address of the contracting authority: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

Further information can be obtained from: University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): College of Medicine and Veterinary Medicine
For the attention of: Andy Kordiak
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1312429310
E-mail: andy.kordiak@ed.ac.uk
Fax: +44 1312429310
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): College of Medicine and Veterinary Medicine
For the attention of: Andy Kordiak
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1312429310
E-mail: andy.kordiak@ed.ac.uk
Fax: +44 1312429310
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Tenders or requests to participate must be sent to: University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): College of Medicine and Veterinary Medicine
For the attention of: Andy Kordiak
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1312429310
E-mail: andy.kordiak@ed.ac.uk
Fax: +44 1312429310
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

I.2)Type of the contracting authority

Other: University
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

EC/0565/Poultry Equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Roslin Institute.
NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

1. The University of Edinburgh (The Buyer) invites competitive tenders for the supply, installation and technical services for poultry and related equipment. This procurement process is to address the initial equipping needs of a new capital build project consisting of two buildings which will be led by a University appointed Design Team and a Main Building Contractor. The appointed Tenderer will work in partnership with the University and the aforementioned teams to plan, design, supply, install and provide on going back up services to the new facility. Additional purchases of equipment are likely after the initial build project and this will be addressed in the tender.
2. This document addresses Stage 1 of a two stage procurement process, which is explained in the later paragraphs of this section.
3. The University is building two new poultry facilities. The first facility which is due for completion in September 2013 is to house a range of poultry under conventional health status and at this stage the building project is referred to a Phase 2a. The second building which is due for completion in September 2014 is to house a range of chickens under Specific Pathogen Free (SPF) conditions, this building project is referred to as Phase 2b.
4. The University predicts that we will require equipment to be delivered the third week of August 2013 (for Phase 2A).
5. A number of bespoke cages, pens and nest boxes will be required to be designed and built to house the birds in these buildings. These pens and cages are not available “off the shelf” as there size and function are very specific. The University has early designs for the required equipment and tested these designs in working prototypes. Offers are being sought for the production of a large number of these pens and cages. Although the designs have been prepared and prototypes tested Tenderers are invited to propose their own solutions and / or developments of the prototypes to achieving the best value products.
6. The package has been divided into 4 separate Lots. Tenderers may bid for one or all Lots in any combination. In addition, Tenderers shall be required to provide “Related Services” for the Lot(s) offered. Part offers shall not be accepted i.e. the Related Services shall also be offered.
7. Lot 1 aligns with the requirement of Phase 2a and Lot 2 aligns with the requirement of Phase 2b. Lots 3 & 4 are required for both Phase 2a & 2b, so the provision of the same product over two separate Phases of the project.
8. Building and equipment designs are not available during the Stage 1 procurement process, these will only be available to short listed Tenderers. Indicative photographs have been included below for guidance only. The equipment specifications are indicative and for guidance only and are likely to be developed during the procurement process. Preliminary designs of the equipment have been undertaken and these shall be shared with the short listed Tenderers on an information only basis. The final designs and the fitness for purpose of the final product shall be the responsibility of the Tenderer. The Lots are described further in the Tender Document.
II.1.6)Common procurement vocabulary (CPV)

16650000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

338 wooden floor pens
190 metal floor pens
110 metal cages
260 nest boxes
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 29.1.2013. Completion 26.8.2014

Information about lots

Lot No: 1 Lot title: Lot 1: Poultry equipment for Phase 2 A

1)Short description

Equipment required for the conventional poultry facility completion Sept 2013.
Wooden Floor Pens. –These pens will be constructed with wood, or a similar material, and wire mesh. Each pen will be constructed as four panels, one which will also include a hinged door access and a removable section to allow fitting of nest boxes. These panels will bolt together to form the pen and will be sited directly onto the concrete floor of the building. There is no requirement for a floor, or a roof in these pens although a loose netting may be placed over the top to prevent birds escaping. Each Pen will have an internal floor area of 1.2 m x 1.7 m and the panels will be 2 m high. The pen must be self-supporting and capable of being cleaned with high pressure washer. The pens will also need to fit together with adjacent pens to make blocks of pens. The Lot 1 pens would need to with stand regular pressure hose washing over their expected life of 10 years.
2)Common procurement vocabulary (CPV)

16650000

3)Quantity or scope

338 wooden floor pens
4)Indication about different date for duration of contract or starting/completion

Starting 28.1.2013. Completion 26.8.2013
5)Additional information about lots

Further purchases may be made beyond these dates – see Tender for details.
Lot No: 2 Lot title: Lot 2: Poultry equipment for Phase 2 B

1)Short description

Equipment required for the SPF poultry Facility (phase 2b) completion Sept 2014.
Metal Floor Pens – These pens will be constructed with metal, or a similar material and wire mesh. Each pen will constructed as four panels, one which will also include a hinged door access. These panels will bolt together to form the pen and will be sited directly onto the concrete floor of the building. There is no requirement for a floor or a roof in these pens although a loose netting may be placed over the top to prevent birds escaping. Each Pen will have an internal floor area of 1.2 m x 1.7 m and the panels will be 2 m high. The pen must be self-supporting and capable of being cleaned with high pressure steam washer. The pens will also need to fit together with adjacent pens to make blocks of pens. The Lot 2 pens would need to with stand pressure hose washing, sterilisation via an autoclave and / or vaporised hydrogen peroxide sterilisation, over their expected life of 10 years.
2)Common procurement vocabulary (CPV)

16650000

3)Quantity or scope

190 metal floor pens
4)Indication about different date for duration of contract or starting/completion

Starting 27.1.2014. Completion 25.8.2014
5)Additional information about lots

Additional equipment may be purchased beyond the dates provided.
Lot No: 3 Lot title: Lot 3 Metal Cages Phases 2A & 2B

1)Short description

Metal Cages for the Individual Housing of birds. – These cages will be constructed of metal or a similar material and mesh. They will have four walls, a floor and a roof. The approximate dimension of each cage is 1m deep, 0.75 m wide and 0.8 m tall. These cages will be required to be on a stand to raise them off the floor by 0.7 m and have a tray underneath to collect droppings. The cages will require a movable rear wall that can be pulled forward to allow easy access to the bird. The cage will require to be fitted with a feed trough and a perch. The cages will be built in blocks of 2’s and 3’s. These blocks of cages will be required to link together to form larger rows of cages. These cages must be able to withstand thorough cleaning with a steam pressure washer and disinfection by vaporised hydrogen peroxide. The cages would need to with stand regular pressure hose washing, sterilisation via an autoclave and / or vaporised hydrogen peroxide sterilisation, over their expected life of 10 years.
2)Common procurement vocabulary (CPV)

16650000

3)Quantity or scope

60 metal cages for individual housing of birds for Phase 2 a
50 metal Cages for individual housing of birds, Phase 2 b
4)Indication about different date for duration of contract or starting/completion

Starting 28.1.2013. Completion 25.8.2014
5)Additional information about lots

This Lot will be split over 2 separate phases of the project.
Lot No: 4 Lot title: Lot 4 Plastic Nest Boxes Phaes 2A & 2B

1)Short description

Nest Boxes – The nest boxes are designed to accommodate laying hens. They should be constructed in plastic or a similar material which is capable of being cleaned with a high pressure steam cleaner and sterilised with vaporised hydrogen peroxide. The nest boxes will be built in blocks of three nests and will fit into an aperture within the floor pens. The nest boxes have and open side to allow access by the hen and a hinged door at the rear to allow access by staff to collect the eggs. The dimensions of the block of three nest boxes are approximately .37 m deep, .38 m high and .9 m long.
The nest boxes would need to with regular stand pressure hose washing, sterilisation via an autoclave and / or vaporised hydrogen peroxide sterilisation, over their expected life of 10 years.
2)Common procurement vocabulary (CPV)

16650000

3)Quantity or scope

160 nest boxes for Phase 2 a
100 nest boxes for Phase 2 b
4)Indication about different date for duration of contract or starting/completion

Starting 28.1.2013. Completion 25.8.2014
5)Additional information about lots

This equipment will be purchased over 2 separate phases of the project.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Short listed Tenderers shall be required to comply with a range of Mandatory and Minimum Standards which are detailed in the Tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Short listed Tenderers shall be required to comply with a range of Mandatory and Minimum Standards which are detailed in the Tender document.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Short listed Tenderers shall be required to comply with a range of Mandatory and Minimum Standards which are detailed in the Tender document.
Minimum level(s) of standards possibly required: Short listed Tenderers shall be required to comply with a range of Mandatory and Minimum Standards which are detailed in the Tender document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Short listed Tenderers shall be required to comply with a range of Mandatory and Minimum Standards which are detailed in the Tender document.
Minimum level(s) of standards possibly required:
Short listed Tenderers shall be required to comply with a range of Mandatory and Minimum Standards which are detailed in the Tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: 5 operators per lot, maximum number. Objective criterion provided within the Tender documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

EC/0565/Poultry Equipment
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.8.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

30.8.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.9.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

2.1 The University of Edinburgh operates an e-tendering system that maintains all returned pre qualification questionnaires (or tender offers as appropriate) in a secure and confidential “storage area” until the closing date has elapsed. University staff do not have access to the completed questionnaires until the closing date for Stage 1 has elapsed. Following the closing date, all returns are opened at the same time.
2.2 We will advise all participating Tenderers of clarifications via the In Tend correspondence link. It is strongly recommend that Tenderers ensure that all relevant staff have access to In Tend to ensure that advice issued by the University, is received by the correct person and acted upon quickly.
2.3 It is vitally important that all communications are made via the In Tend system. Correspondence within the In Tend system is automatically recorded within the systems database. Other methods e.g. emails, are not automatically recorded and may result in a delayed or no response.
2.4 Direct communication with End Users or the Project Team during either stage of the tender process is not permitted.
2.5 Tenders shall be submitted electronically. Pre qualification documents (or tender offers as appropriate) must not be sent to any other address in the University. Failure to comply may result in the tender submission being rejected. The link to the University’s web site is: https://www.in-tendhost.com/edinburghuni/

2.6 Following registration, the Tenderer will be provided with a user id number to access our etender hosting service within the In Tend system. Once logged onto the site, Tenderers can then down load the ITT. Tenderers can to upload their offer details back onto the secure site when ready to do so.
2.7 Tenders cannot be up loaded after the closing time and will, therefore, be rejected.
2.8 The University is required to reject any offer from Tenderers that does not meet the prequalification selection criterion, which are listed in Tables 2 i), ii) & iii).
2.9 All responses shall be in Microsoft Word or Excel 2000 format. Brochures, drawings, certificates etc should be supplied in PDF format (PDF shall be copy enabled).
2.10 The delivery and commissioning arrangements for the equipment shall be subject to particular procedures that shall described in detail in the second stage ITT document.
(SC Ref:235180).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.7.2012