Tender for Production of New Search Engine

University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Telephone: +44 13165022826
E-mail: laura.harkins@ed.ac.uk
NUTS code: UKM25

Internet address(es):Main address: http://www.ed.ac.uk/procurement

Address of the buyer profile:http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

The contract is awarded by a central purchasing body

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Body governed by public law

Education

New Search Engine.

Reference number: EC0761

Services

The University of Edinburgh wishes to appoint a supplier who can undertake the task of producing a New Search Engine.

This project will not be divided into lots due to the nature of this project therefore it is not required for this procurement.

The UoE will apply a 2-stage Restricted Procedure. Bidders must self-certify adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage via PCS-T. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Sections III of this OJEU Notice.

Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.

Value excluding VAT: 160 000.00 GBP

This contract is divided into lots: no

NUTS code: UKM25

Main site or place of performance:

The University of Edinburgh.

The UoE intentions are to procure a New Search Engine in line with the EU Online Privacy Legislation. It is anticipated that the legislation regarding cookies will be revised in 2017 and as a result UoE will work with the successful supplier to update accordingly. Active management of the service is challenging, mainly due to limitation of functionality and resources. The UoE is seeking to procure a new search facility to enable active management and ensure a robust search service delivery in the stated contract period.

Criteria below

Quality criterion – Name: Mandatory — Technical / Weighting: 47 %

Quality criterion – Name: Mandatory — Service Management / Weighting: 29 %

Quality criterion – Name: Mandatory — User Experience / Weighting: 23 %

Quality criterion – Name: Mandatory — User Support and Training / Weighting: 1 %

Quality criterion – Name: Non-Mandatory — Technical / Weighting: 45 %

Quality criterion – Name: Non-Mandatory — Service Management / Weighting: 32 %

Quality criterion – Name: Non-Mandatory — User Experience / Weighting: 23 %

Quality criterion – Name: Scenarios / Weighting: 50 %

Price – Weighting: 40

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

There is an option to extend for two 12 months.

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.

We will apply a 2-stage process:

Stage 1 — Pre-Qualification via the ESPD (Scotland). The ESPD asks general questions; when completing, bidders must have regard for the statements in this OJEU Notice that detail specific requirements. Bidders must:

a) Pass the minimum standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Section III of this Notice

b) Complete the scored ESPD Section 4C found in the PCS-T Technical envelope. Statements for these questions can be found in Section III.1.3 (‘List and brief description of selection criteria’) of this Notice. Section 4C will be scored as per the scoring methodology detailed below. The 5 highest scoring bidders will be invited to submit a tender.

Stage 2 — Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

Objective Criteria for Shortlisting — ESPD Section 4C scoring methodology:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.

2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Scored ESPD Section 4C question weighting:

4C.1.2 Experience (100 percent).

Variants will be accepted: no

Options: no

The procurement is related to a project and/or programme financed by European Union funds: no

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

There are a variety of evaluators within this procurement:

— IS Applications,

— Technology,

— Production,

— Business Analyst,

— Procurement.

List and brief description of conditions:

ESPD 4A.2 Statement [Service Contracts Only]

Where it is required within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or memberships.

In the United Kingdom, the economic operator may be requested to provide a certificate from the Registrar of Companies stating that he is certified as incorporated or registered or, where he is not so certified, a certificate stating that the person concerned has declared on oath that he is engaged in the profession in a specific place under a given business name.

List and brief description of selection criteria:

Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations, and have available their 2 most recent sets of annual audited accounts including profit and loss information.

ESPD 4B.1.1 Statement Bidders will be required to have a minimum ‘general’ yearly turnover of 200 000 GBP for the last 3 years.

ESPD 4B.6 Statement:

[Open financial/economic ESPD question–Please insert any other economic or financial requirement here as allowed by Regulations].

Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations, and have available their 2 most recent sets of annual audited accounts including profit and loss information.

ESPD 4B.5.1 and 4B.5.2 Statement:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP;

Public Liability Insurance = 5 000 000 GBP;

Professional Indemnity Insurance = 150 000 GBP;

Product Liability Insurance = 5 000 000 GBP.

ESPD 4B.6 Statement

Open financial/economic ESPD question–Please insert any other economic or financial requirement here as allowed by Regulations].

List and brief description of selection criteria:

ESPD 4C.1.2 Statement: [Goods and Services Only]

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies from the past three years as described in part II.2.4 of the OJEU Contract Notice.

ESPD 4C.2.1 Statement: [Goods and Services Only]

Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

ESPD 4C.6 Statement:

Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:

Each member of the bidding team is asked to confirm staff numbers for each of the last 3 years identifying:

Number and qualification of professional staff;

Number of support/technical staff;

Number of admin staff.

ESPD 4C.8.1 Statement:

Bidders will be required to confirm their average annual manpower for the last 3 years.

ESPD 4C.10 Statement:

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

*Please include the name of each Customer Organisation along with their contact details i.e. Name, Telephone Number, and email address. If you are unable to provide any examples please explain why you cannot.

Minimum level(s) of standards possibly required:

ESPD 4D1.1 Quality Management: If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), then the bidder must have the following:

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

Execution of the service is reserved to a particular profession

Prices will be fixed for the full 2 years of this contract. Further negations and discussions will occur before the extension of this contract.

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Restricted procedure

The procurement is covered by the Government Procurement Agreement: yes

Notice number in the OJ S: 2016/S 229-417344

Date: 27/02/2017

Local time: 12:00

Date: 20/03/2017

English

Tender must be valid until: 17/04/2017

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

The second stage of this procurement will be issued w/c 6.3.2017.

Electronic ordering will be used

Electronic invoicing will be accepted

Note: Bidders must complete the ESPD (Scotland) to demonstrate adherence to the Exclusion and Selection Criteria for this procurement. If there are named subcontractors/technicians upon which the bidder will rely to meet the selection criteria, these parties must complete and reattach the ESPD Supplier Response Forms (MO Excel document) attached to ESPD questions 2C.1.1 (Technicians) and 2D.1.2 (Subcontractors) on PCS-T. These parties must complete the first three sections of the ESPD form, as well as any part of the section 4 selection criteria that the main bidder will rely upon the parties to fulfil. If parties have not yet been identified, this information may be required at a later date. The University reserves the right to request information about relevant parties upon whom the main bidder will not rely to fulfil the selection criteria.

The UoE has considered the scope to include community benefits, they are not considered to be appropriate, relevant and/or proportionate to the procurement with a brief explanation. Urgency is unlikely to be a suitable reason for not including community benefit requirements.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 2185. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause in this contract.

(SC Ref:478184).

University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Telephone: +44 1316502826
E-mail: laura.harkins@ed.ac.ukInternet address:http://www.ed.ac.uk/schools-departments/procurement/supplying

27/01/2017