Tender for Purchase of Vehicles

Tender for Purchase of Vehicles

The framework is for the outright purchase of commercial vehicles, to include but not be limited to:
— Medium commercial vehicles from 7,5 t to 12,5 t.

United Kingdom-Warrington: Motor vehicles

2016/S 012-016668

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Procurement for Housing
2 Olympic Way, Woolston Grange Avenue, Birchwood
For the attention of: Jannine Wood
WA2 0YL Warrington
UNITED KINGDOM
Telephone: +44 8458645100
E-mail: info@procurementforhousing.co.uk
Fax: +44 8458645115

Internet address(es):

General address of the contracting authority: http://www.procurementforhousing.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA26067

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: procurement consortium

I.3)Main activity

General public services
Public order and safety
Health
Housing and community amenities
Social protection
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

http://www.procurementforhousing.co.uk/who-we-are/members/

http://www.pfhscotland.co.uk/who-we-are/members/

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Purchase of Vehicles.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 25

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 535 476 and 18 056 111 GBP
Frequency and value of the contracts to be awarded: See tender document 2.4.5 Lots.

II.1.5)Short description of the contract or purchase(s)

Procurement for Housing is a consortium of social
housing providers throughout the UK. Its members
include local authorities, housing associations,
ALMOS, and charities.
Procurement for Housing is establishing a vehicle
purchase framework agreement for UK public bodies
which includes, but is not limited to, all 900+ current
members of Procurement for Housing and any future

members. http://www.procurementforhousing.co.uk/who-we-are/members/

Any member organisations are located throughout the
UK, including England, Scotland, Wales and Northern Ireland.
The framework is for the outright purchase of
commercial vehicles, to include but not be limited to:
— Medium commercial vehicles from 7,5 t to 12,5 t
All vehicles will be of various fuel types.
The framework also covers for body building and/or conversion work that is required by the individual member.
The framework will be let for a period of 2-years (24 months) with two possible extensions of up to 1 year (12-months) each (2+1+1), dependent upon supplier performance and market conditions.

NOTE: To register your interest in this notice and obtain any additional information please visit the my-Tenders Web Site athttp://www.mytenders.org/Search/Search_Switch.aspx?ID=154589

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.mytenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

NOTE: To register your interest in this notice and obtain any additional information please visit the my-Tenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=168751

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

34100000, 34120000, 34130000, 34140000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

A framework agreement for the purchase of vehicles.
Procurement for Housing is a consortium of social
housing providers throughout the UK. Its members
include local authorities, housing associations,
ALMOS, and charities.
Procurement for Housing are replacing our current vehicle
purchase framework agreement for UK public bodies
which includes, but is not limited to, all 900+ current
members of Procurement for Housing and any future

members http://www.procurementforhousing.co.uk/who-we-are/members

All member organisations are located throughout the
UK, including England, Scotland, Wales and Northern
Ireland.
The framework is for the outright purchase of
commercial vehicles, to include but not be limited to:
— Medium commercial vehicles from 7.5 t to 12.5 t
All vehicles will be of various fuel types.
The framework also covers for body building and/or conversion work that is required by the individual member.
The framework will be let for a period of 2-years (24 months) with two possible extensions of up to 1 year (12-months) each (2+1+1), dependent upon supplier performance and market conditions.
Tenders received from Organisations in response to this ITT are only applicable to and shall only be evaluated in accordance with the provisions of ‘Lot 4 — Medium Commercial Vehicles above 7.5 tonnes only of this Framework Agreement.
To clarify, PfH are not accepting tenders for the provision of ‘Lot 1 — Cars, Lot 2 — Car Derived Vans and Lot 3 — Light Commercial Vehicles’.

On the 31.8.2015 PfH sent a contract notice to the Official Journal of the European Union (“OJEU”) reference number 2015/S 169-307924, and subsequently awarded lots 1, 2 and 3. However, the provision of ‘Lot 4 — Medium Commercial Vehicles’ of the PfH the Purchase of Vehicles Framework Agreement was not awarded.

As a result, on the 15.1.2016 PfH sent another contract notice to the Official Journal of the European Union (“OJEU”) for the provision of ‘Lot 4 — Medium Commercial Vehicles’ only for the same PfH Purchase of Vehicles Framework Agreement.
Estimated contract range is between 4 535,476 GBP and 18 056,111 GBP if the 4 year extension is granted.
Estimated value excluding VAT:
Range: between 4 535 476 and 18 056 111 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework will be let for a period of 2 years (24 months) with two possible extensions of up to 1 year (12 months) each (2+1+1), dependent upon supplier performance and market conditions.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 4 Lot title: Medium Commercial Vehicles (above 7.5 tonnes)

1)Short description

Including but not limited to rigid, chassis, truck and tractor units.

2)Common procurement vocabulary (CPV)

34100000, 34140000, 34120000

3)Quantity or scope

PfH are looking to appoint a minimum of 5 suppliers and a maximum of 10 to the Framework Agreement for this Lot. Suppliers on this framework are required to deliver supplies to PfH members who are based throughout the UK. The scope of the Lot will include; heavy oil, hybrid and electric vehicles. Please refer to the description provided in paragraph 2.4.5 of the tender document for further information.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

Tenders received from Organisations in response to this ITT are only applicable to and shall only be evaluated in accordance with the provisions of ‘Lot 4 — Medium Commercial Vehicles above 7.5 tonnes only of this Framework Agreement.
To clarify, PfH are not accepting tenders for the provision of ‘Lot 1 — Cars, Lot 2 — Car Derived Vans and Lot 3 — Light Commercial Vehicles’.

On the 31.10.2015 PfH sent a contract notice to the Official Journal of the European Union (“OJEU”) reference number 2015/S 169-307924, and subsequently awarded lots 1, 2 and 3. However, the provision of ‘Lot 4 — Medium Commercial Vehicles’ of the PfH the Purchase of Vehicles Framework Agreement was not awarded.

As a result, on the 13.1.2016 PfH sent another contract notice to the Official Journal of the European Union (“OJEU”) for the provision of ‘Lot 4 — Medium Commercial Vehicles’ only for the same PfH Purchase of Vehicles Framework Agreement.
The framework will be let for a period of 2-years (24 months) with two possible extensions of up to 1 year (12-months) each (2+1+1), dependent upon supplier performance and market conditions.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to section 2.4.6 of the ITT document for the minimum pre-qualification standards of this tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to section 2.4.6 of the ITT document for the minimum pre-qualification standards and Appendices G and I of this tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to section 5.1 of the ITT document associated to this contract notice.
In brief, all consortium members must complete parts A, B, C & D in full. Where the consortium member is the lead organisation of the consortium, they must state this in their ITT response and also provide details of all other consortium members names, addresses, aspect(s) of the services/supplies each will deliver and confirmation that each consortium member will provide a collateral warranty as requested in Questions 9.16a) and 9.16b) of the ITT document. Alternatively, if the consortium member is not the lead organisation of the consortium but is an associated member, they must state this in their ITT response and cross reference their ITT to that of the lead organisations ITT by providing the name and address of the lead organisation of their associated consortium as requested in Questions 9.16a) and 9.16c) of the ITT document.
Where a consortium is successful in gaining a place on the Framework Agreement, any contract called off under the Framework Agreement will be entered into with just the lead Organisation. Each consortium should therefore clearly identify the lead Organisation that will enter into the Framework Agreement with PfH. Each consortium member should also confirm that they are prepared to provide a collateral warranty to each PfH Member that uses this Framework Agreement, if required to do so. Please note that only the nominated lead Organisation is required to submit an ITT with all parts A, B, C, D, E and F completed and all correspondence will be with the nominated lead Organisation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to section 2.4.3, particularly with reference to Part B -Eligibility of the ITT document for the minimum pre-qualification standards of this tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
Minimum level(s) of standards possibly required: Please refer to section 2.4.3, particularly with reference to Part C — Economic & Financial Standing of the ITT document for the minimum pre-qualification standards of this tender.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Please refer to section 2.4.3, particularly with reference to Part D — Technical & Professional Ability and 2.4.7 of the ITT document for the minimum requirements of this tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2015/S 169-307924 of 2.9.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

25.2.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Tenders received from Organisations in response to this ITT are only applicable to and shall only be evaluated in accordance with the provisions of ‘Lot 4 — Medium Commercial Vehicles above 7.5 tonnes only of this Framework Agreement.
To clarify, PfH are not accepting tenders for the provision of ‘Lot 1 — Cars, Lot 2 — Car Derived Vans and Lot 3 — Light Commercial Vehicles’.

On the 31.8.2015 PfH sent a contract notice to the Official Journal of the European Union (“OJEU”) reference number 2015/S 169-307924, and subsequently awarded lots 1, 2 and 3. However, the provision of ‘Lot 4 — Medium Commercial Vehicles’ of the PfH the Purchase of Vehicles Framework Agreement was not awarded.

As a result, on the 15.1.2016 PfH sent another contract notice to the Official Journal of the European Union (“OJEU”) for the provision of ‘Lot 4 — Medium Commercial Vehicles’ only for the same PfH Purchase of Vehicles Framework Agreement.
(MT Ref:168751).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Procurement for Housing
2 Olympic Park, Birchwood
WA2 0YL Warrington
UNITED KINGDOM
E-mail: info@procurementforhousing.co.uk
Telephone: +44 8458645100
Internet address: www.procurementforhousing.co.uk
Fax: +44 8458645115

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address of the contracting authority of this contract notice. If an appeal regarding the award of a contract has not been successfully resolved the public contract regulations 2015 provide aggrieved parties who have been harmed or at risk of harm by a breach of the rules to action in the high court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.1.2016

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