Tender for Questionnaire Management Services

Tender for Questionnaire Management Services

The Contracting Authority is procuring an integrated service for the production and dispatch of up to 16 000 000 paper questionnaire packs.

United Kingdom-Newport: Printed matter and related products

2017/S 112-225558

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Office for National Statistics
Government Buildings, Cardiff Road
Newport
NP10 8XG
United Kingdom
Contact person: Census Commercial Team
Telephone: +44 1329444000
E-mail: census2021.transformation.programme@ons.gov.uk
NUTS code: UK
Internet address(es):Main address: www.ons.gov.uk

Address of the buyer profile: https://intendhost.co.uk/ons/aspx/Home

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://intendhost.co.uk/ons/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://intendhost.co.uk/ons/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Questionnaire Management Services (the Services).

Reference number: PU-17-0382

II.1.2)Main CPV code

22000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Contracting Authority is procuring an integrated service for the production and dispatch of up to 16 000 000 paper questionnaire packs to both households and communal establishments in England, Wales and Northern Ireland, for both the 2019 Rehearsal and 2021 Census. The Services will provide the data capture and coding on all returned paper questionnaires, as well as the coding required of residual data from the Contracting Authority’s online capture system.

The Services comprise:

— Print Service;

— Data Capture and Coding Service.

II.1.5)Estimated total value

Value excluding VAT: 65 100 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

22000000
22458000
30199711
79820000
22100000
63121100
72310000
79823000
30199710
79824000
72313000
92512100
79821000
79800000
64100000
79811000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Background

The Contracting Authority

The Contracting Authority is the UK’s largest independent producer of official statistics, and is responsible for collecting and publishing statistics related to the economy, population and society at national, regional and local levels. The Contracting Authority also conducts the census in England and Wales every 10 years.

The Census

There has a been a census in England and Wales every 10 years since 1801, with the exception of 1941 due to the Second World War. The census is the most important single source of information about the size and population of the country’s most valuable resource — its people.

The next census will be taken in 2021 (the ‘2021 Census’).

Broadly the same questions are asked in the census each time and the information is recorded in the same way throughout England and Wales. This means the census allows the comparison of different groups of people and small areas across the entire nation. It also gives the opportunity for linking various characteristics of the population. And the high level of consistency between one census and another allows for change over time to be measured.

The planning, execution and evaluation of the 10 yearly population census is a vast and complex undertaking and often described as the largest peacetime operation carried out.

The Census Transformation Programme

When it’s completed, the Census Transformation Programme will have:

— delivered a mainly online census (including support for those members of the public who can’t respond online) of England and Wales;

— delivered an administrative data census (with a recommendation on the future of the census after the 2021 Census);

— maximised the benefit derived from the census spend for the public sector and the wider statistical system.

In delivering a census, the Contracting Authority aims for the complete coverage of the population of England and Wales.

Taking part in a census is compulsory.

The Questionnaire Management Services comprise:

(1) Print Service: to support the collection of census data and census coverage survey data, the Services will print, personalise, enclose and dispatch up to 16 000 000 paper questionnaire packs. The Services will also provide the postal solutions for the dispatch of paper questionnaire packs to households and Communal Establishments in England, Wales and Northern Ireland;

(2) Data Capture and Coding Service: capture and code questionnaire data, provide secure destruction of all paper questionnaires and produce images of all captured paper questionnaires. The Services will also code residual data from the Contracting Authority’s online capture system.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 65 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 06/07/2017
End: 17/12/2021
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Participants are referred to the information provided within the ITP.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 056-103677

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/07/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/11/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 06/07/2018
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

More information about the Contracting Authority, the Census, the Programme and the 2021 Census can be found on the Contracting Authority’s website: www.ons.gov.uk

Participants should note that, in accordance with the UK Government’s policies on transparency, the Contracting Authority intends to publish the Invitation to Participate (ITP) document and Agreement, subject to possible redactions at the discretion of the Contracting Authority. Further information on transparency can be found at: https://www.gov.uk/government/publications/procurement-and-contracting-transparency-requirements-guidance

The Contracting Authority expressly reserves the right:

(i) Not to award any Contract as a result of the Procurement process commenced by publication of this notice; and

(ii) To make whatever changes it may see fit to the content and structure of the competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the Participant.

Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Participant.

The value provided in Section II.2.6) is only an estimate.

VI.4)Procedures for review

VI.4.1)Review body

Office for National Statistics
Government Buildings, Cardiff Road
Newport
NP10 8XG
United Kingdom
Telephone: +44 1329444000
E-mail: census2021.transformation.programme@ons.gov.ukInternet address:www.ons.gov.uk

VI.4.2)Body responsible for mediation procedures

Chief Procurement Office, Office for National Statistics
Room D.201, Government Buildings, Cardiff Road
Newport
NP10 8XG
United Kingdom
Telephone: +44 1633456569
E-mail: census2021.transformation.programme@ons.gov.ukInternet address:www.ons.gov.uk

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Participants are referred to the information provided within the ITP.

VI.4.4)Service from which information about the review procedure may be obtained

Office for National Statistics
Government Buildings, Cardiff Road
Newport
NP10 8XG
United Kingdom
Telephone: +44 1329444000
E-mail: census2021.transformation.programme@ons.gov.ukInternet address:www.ons.gov.uk

VI.5)Date of dispatch of this notice:

09/06/2017

 

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