Tender for Reactive Repairs and Maintenance of Lifts and Escalators

Tender for Reactive Repairs and Maintenance of Lifts and Escalators

Rotherham Borough Council are seeking bids from organisations who have the capability and capacity to provide services that meet the current requirements for maintenance and reactive repairs of lifts and escalators in Council Buildings.

United Kingdom-Rotherham: Electrical installation work

2019/S 114-280224

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Rotherham MBC
Riverside House, Main Street
Rotherham
S60 1AE
United Kingdom
Contact person: Mrs Annette Norfolk
Telephone: +44 1709255759
E-mail: annette.norfolk@rotherham.gov.uk
NUTS code: UKE
Internet address(es):Main address: http://www.rotherham.gov.uk/

Address of the buyer profile: http://www.rotherham.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

18-115: Reactive Repairs and Maintenance of Lifts and Escalators

Reference number: DN393319

II.1.2)Main CPV code

45310000

II.1.3)Type of contract

Services

II.1.4)Short description:

Rotherham Borough Council are seeking bids from organisations who have the capability and capacity to provide services that meet the current requirements for maintenance and reactive repairs of lifts and escalators in Council Buildings. The scope of works may include some elements of project works but this is not guaranteed. The total anticipated spend is in the region of 80 000 GBP to 100 000 GBP per annum, based on the last 3 years historical spend. However these costs are indicative and do not carry any guarantee of value or volume of business over the contract term. Actual future needs may vary up or down.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

50750000
42416120
42416100
42419510
42416130

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This opportunity is for the servicing, maintenance and responsive repairs to lifts and escalators in Council buildings, and should be conducted in accordance with the SAFed Guidelines, the relevant BS code of practice and manufacturer’s recommendations where applicable. The specification and list of locations and equipment to be serviced is included within the tender package.

There may be elements of major repairs and alterations when directed by the C.A and upon issue of a specific instruction.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criteria / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial contract period is 24 months with the option to extend for a further 2 x 12-month possible extension periods subject to satisfactory performance, at the sole discretion of the Authority.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

N/a

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/07/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 22/07/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Rotherham Borough Council
Riverside House, Main Street
Rotherham
S60 1AE
United Kingdom
E-mail: karen.middlebrook@rotherham.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/06/2019