Tender for Repair and Maintenance of Plant and Services

Tender for Repair and Maintenance of Plant and Services

Framework agreement for the repair, maintenance and servicing of plant and services within public buildings owned and maintained by Torfaen and Monmouthshire councils and their clients.

UK-Pontypool: Repair and maintenance of plant

2013/S 005-005463

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Torfaen County Borough Council
Neighbourhood Services, Ty Blaen Torfaen, Panteg Way, New Inn
For the attention of: Mr Dean Evans
NP4 0LS Pontypool
UNITED KINGDOM
E-mail: dean.evans@newport.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Environment
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
General Building, Mechanical and Electrical Maintenance and Refurbishment Services and Works.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Execution
NUTS code UKL2
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 9
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 17 000 000 and 25 500 000 GBP

II.1.5)Short description of the contract or purchase(s)
Framework agreement for the repair, maintenance and servicing of plant and services within public buildings owned and maintained by Torfaen and Monmouthshire councils and their clients. Maintenance activities to include the reactive, planned and cyclical servicing and repair work of building elements and mechanical and electrical installations.Community Benefits apply to this contract, Further details: Further details will be provided in the Invitation to Tender (ITT) Document.
II.1.6)Common procurement vocabulary (CPV)

45259000, 50000000, 50710000, 45212290, 45259100, 45259300, 45261900, 50511000, 50512000, 50513000, 50700000, 50711000, 50712000, 50720000, 50721000, 50730000, 50760000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Framework Agreement will be used by one or any combination of the following, Monmouthshire County Council and Torfaen County Borough Council.
The Councils will be acting as agents for the following:
— Gwent Police Authority,
— BAE Systems (Glascoed),
— Shared Resource Centre (SRS),
— Blaenavon Primary Care Centre,
— Any other public bodies upon the agreement of all named Clients.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.7.2013. Completion 30.6.2016

Information about lots

Lot No: 1 Lot title: General Building

1)Short description
This Lot encompasses all aspects of repair and maintenance of the buildings, including minor building works projects such as alterations and refurbishments.
2)Common procurement vocabulary (CPV)

50000000, 45212290, 45261900, 50513000, 50700000, 50760000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.7.2013. Completion 30.6.2016
5)Additional information about lots
The tender process aims to establish a maximum of three contractors for this Lot on a ranked basis with the first ranked Contractor being the Preferred Contractor.
Lot No: 2 Lot title: Electrical
1)Short description
This Lot encompasses the inspection, testing and maintenance of all building engineering services and equipment as contained in the particular maintenance module accompanying this document. It will also encompass project work such as new installations of services, and electrical upgrade work.
2)Common procurement vocabulary (CPV)

45259000, 50000000, 50710000, 45212290, 45259100, 45259300, 50511000, 50512000, 50700000, 50711000, 50720000, 50721000, 50730000, 50760000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 1 250 000 and 1 875 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.7.2013. Completion 30.6.2016
5)Additional information about lots
The tender process aims to establish a maximum of three contractors for this Lot on a ranked basis with the first ranked Contractor being the Preferred Contractor.
Lot No: 3 Lot title: Mechanical
1)Short description
This Lot encompasses the inspection, testing, maintenance and cleaning of all building engineering services and equipment as contained in the particular maintenance module accompanying this document. It will also encompass project work such as plant replacement and new installations of services.
2)Common procurement vocabulary (CPV)

45259000, 50000000, 50710000, 45212290, 45259100, 45259300, 50511000, 50512000, 50513000, 50700000, 50712000, 50720000, 50721000, 50730000, 50760000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 1 000 000 and 1 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.7.2013. Completion 30.6.2016
5)Additional information about lots
The tender process aims to establish a maximum of three contractors for this Lot on a ranked basis with the first ranked Contractor being the Preferred Contractor.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As set out in the Invitation to Tender (ITT) Document.
The contracting authority reserves the right to request deposits, bonds, parent company, and/or other guarantees of financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As set out in the Invitation to Tender (ITT) Document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
None specified, save that in the case of a partnership or consortia or other groups of more than one legal entity, liability shall be joint and several. In the case of consortia, one party must act as ””prime contractor””.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As set out in the Supplier Suitability Questionnaire (SSQ).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the Supplier Suitability Questionnaire (SSQ).
Minimum level(s) of standards possibly required: As set out in the Supplier Suitability Questionnaire (SSQ).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in the Supplier Suitability Questionnaire (SSQ).
Minimum level(s) of standards possibly required:
As set out in the Supplier Suitability Questionnaire (SSQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: As set out in the Invitation to Tender (ITT) Document.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
2013/2017/01
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 159-265501 of 21.8.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 18.1.2013 – 14:00
IV.3.4)Time limit for receipt of tenders or requests to participate
4.2.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 5.2.2013 – 10:00

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The framework is for a period of three years from the 1.7.2013 with an option to extend for a further period of one year.
The list of participating bodies above includes their successors in the exercise of their statutory functions, including (but not limited to) any new bodies created by the merger or reorganisation of any of them.
Requests for tender packs and documentation should be e-mailed to dean.evans@newport.gov.uk

Buy4Wales Reference Number: 33249

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.1.2013

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