Tender for Residential Conveyancing Services

Tender for Residential Conveyancing Services

The contracting authority is seeking expressions of interest from providers capable of providing residential conveyancing services to the contracting authority and its customers.

United Kingdom-London: Legal services

2015/S 192-348116

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Southwark Council
London Borough of Southwark, 160 Tooley Street
Contact point(s): Home Ownership Services
For the attention of: Samantha Cheng
SE1 2QH London
UNITED KINGDOM
Telephone: +44 2075254338
E-mail: samantha.cheng@southwark.gov.uk

Internet address(es):

General address of the contracting authority: www.southwark.gov.uk

Electronic access to information: www.contracts-finder.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Contracts Finder
Internet address: www.contracts-finder.gov.uk

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Residential Conveyancing Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 21: Legal services

NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contracting authority is seeking expressions of interest from providers capable of providing residential conveyancing services to the contracting authority and its customers.
The service is demand-led and deals with matters relating to the contracting authority’s disposals under statutory and discretionary home ownership schemes, post-sales legal transactions arising from such disposals as well as providing advice on matters raising from these and related matters. This may range from assisting the contracting authority to draft new precedent leases to providing specific advice on individual cases. There are 32 case types detailed in the Specification and ITT documents.
The contract to be awarded will be for an initial period of 3 years and may be extended at the sole discretion of the contracting authority for a further period of 2 years (in 12 month increments), giving a total possible contract period of up to 5 years.

II.1.6)Common procurement vocabulary (CPV)

79100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 175 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract to be awarded will be for an initial period of 3 years and may be extended at the sole discretion of the contracting authority for a further period of 2 years (in 12 month increments), giving a total possible contract period of up to 5 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Further information will be provided within the pre-qualification and tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further information will be provided within the pre-qualification and tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require consortium bidders to assume a specific legal form, to the extent that the contracting authority deems it necessary for the satisfactory performance of the services or to require 1 party to undertake primary legal liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contracting authority’s terms and conditions, as stated in the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenders must be in accordance with the instructions outlined in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Section III.2.1) above.
Minimum level(s) of standards possibly required: See Section III.2.1) above.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Section III.2.1) above.
Minimum level(s) of standards possibly required:
See Section III.2.1 above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Please refer to the tender documentation.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Further information is provided in the pre-qualification documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LEG/CS/HG130/59703

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: yes

IV.3.4)Time limit for receipt of tenders or requests to participate

21.10.2015 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

19.11.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 21.12.2015 – 13:00

Place:

160 Tooley Street, London, SE1 2QH.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority has decided that it would not be appropriate to subdivide this contract into lots owing to the nature of the service and the contracting authority’s operational requirements and administrative capacity.

Full details of the applicable timetable and procedure that will be followed by the contracting authority are set out in the notice, the pre-qualification questionnaire and the tender documentation, all of which are available on Contracts Finder (www.contracts-finder.gov.uk).

All pre-qualification questionnaires must be submitted by the time and date noted in Section IV.3.4).
The contracting authority will not be liable for any costs (including any third party costs, fees or expenses) incurred by those expressing an interest in or tendering for this contract opportunity.
The contracting authority reserves the right to withdraw from or discontinue the procurement process, which shall include the right not to award as a result of this call for competition.
Tenders and all supporting documentation for the contract must be in English and must be priced in Pounds Sterling (GBP).
The contracting authority offers tendering organisations no guarantee, warranty or assurance as to the amount (if any) of services that they will received should they be appointed under the contract (once awarded).
Interested organisations should also note that the view of the contracting authority is that the provisions of the European Council Directive 2001/23/EC of 12.3.2001 (TUPE) may apply on the award of this contract, although organisations should seek their own independent advice in that regard and the contracting authority offers no assurance in respect of the operation, effect or impact of TUPE on the contract.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Royal Courts of Justice (High Court)
Strand
WC2A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

The Royal Courts of Justice (High Court)
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any notice of intention to appeal under this process should be addressed to the person specified in Section I.1) above.

VI.4.3)Service from which information about the lodging of appeals may be obtained

UNITED KINGDOM

VI.5)Date of dispatch of this notice:

30.9.2015

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