Tender for Security Caretaking Services Canterbury

Tender for Security Caretaking Services Canterbury

Canterbury Christ Church University are looking to appoint a single contractor to supply staff that will work in partnership with the University’s own Security Caretaking Team.

United Kingdom-Canterbury: Security services

2017/S 057-106818

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Canterbury Christ Church University
North Holmes Road, Kent
For the attention of: Max Huubbard
CT1 1QU Canterbury
United Kingdom
Telephone: +44 1227782940
E-mail: procurement@canterbury.ac.uk
Fax: +44 1227782940

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/cccu/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/cccu/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Security Caretaking Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Kent.

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Canterbury Christ Church University are looking to appoint a single contractor to supply staff that will work in partnership with the University’s own Security Caretaking Team to provide a wide range of services to create and maintain a clean, safe and secure environment for all students, staff and visitors across its campus network.
The Security Caretaking Staff must be able to identify and implement initiatives in relation to safety, security and personal wellbeing for all students, staff and guests of the University promoting a balance between educating, informing and enforcing.
It must be recognised that although this role has a security element, it is in effect a much more comprehensive role that is customer service driven and has a pastoral element; which can be defined as providing guidance, support and encouragement when it comes to addressing the personal needs and welfare of staff and students at the university. Staff are also expected to be able to safely carry out basic and minor maintenance tasks.
The exact number of security staff we require at each location are not yet known and would be established during the implementation period with the successful contractor.
The University employs 55 Security Caretaking Staff who each have 22 days basic holiday provision. Therefore, the University will also require these shifts to be covered. Please note that this is basic holiday cover and this number could rise depending on sickness.
As well as holiday cover, the University requires the successful contractor to provide a minimum response time for any adhoc, emergency or sick cover within four (4) hours.
Please note that the University also has an additional requirement for licenced activities, Stewarding and Event Cover throughout the year.
The provision of Security Caretaking Services at the University are required 24/7 – 365 regardless of term times and includes Bank / Public Holidays and Christmas.

II.1.6)Common procurement vocabulary (CPV)

79710000, 98341140

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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