Tender for Server and Storage Infrastructure Refresh

Tender for Server and Storage Infrastructure Refresh

Invitation to tender for a platform refresh of Yarlington’s server and storage infrastructure.

United Kingdom-Yeovil: IT services: consulting, software development, Internet and support

2018/S 062-137597

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Yarlington Housing Group
Lupin Way
BA22 8WN
United Kingdom
Contact person: Miss Samantha Pirt
Telephone: +44 1935404092
E-mail: samantha.pirt@yhg.co.uk
NUTS code: UKK
Internet address(es):Main address: http://www.yhg.co.uk/

Address of the buyer profile: http://www.yhg.co.uk/

I.2)Information about joint procurement


Access to the procurement documents is restricted. Further information can be obtained at: https://www.advantageswtenders.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.advantageswtenders.co.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Invitation to Tender for a platform refresh of Yarlington’s server and storage infrastructure

Reference number: DN331878

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The objective of this tender is to find a suitably qualified and highly experienced supplier to assist with refreshing Yarlington’s current server and storage infrastructure.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK

II.2.4)Description of the procurement:

The objective of this tender is to find a suitable supplier of server and storage infrastructure solutions to replace its existing, and soon to be unsupported hardware, along with providing 3rd line support to the IT Support Team.

The outcomes Yarlington are aiming for from any proposed solution include, but are not limited to:

— resilience of the solution,

— management of the solution,

— flexibility of the solution to size of the organisation,

— back-up and disaster recovery solutions,

— service and support offer,

— migration plan onto the new infrastructure platform.

Yarlington want this contract to be a success from the start and therefore require the formation of close operational and procedural links facilitated by collaborative working and performance monitoring in all areas of this project.

The contract will be for an initial period of 5 years commencing 10.7.2018 and terminating 9.7.2023. There will be an option to extend this annually a further two times (5 + 1 + 1) based on performance leading to a maximum term of 7 years terminating 9.7.2025.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 10/07/2018
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/04/2018
Local time: 16:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 26/04/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Interested companies can access the documentation at www.advantageswtenders.co.uk (free of charge).

Companies wishing to participate must download the standard selection questionnaire in the first instance to complete it and submit it by the submission time and date. The tender documentation will be available 24 hours after publication on the TED website. If the applicant considers that any information supplied by him/her is either commercially sensitive or confidential in nature then this should be highlighted and the reasons for its sensitivity given. The Contracting Authority shall under no circumstances be responsible for the costs or expenses of any economic operator arising from the participation in this procurement.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
United Kingdom

VI.4.2)Body responsible for mediation procedures

High Court of England and Wales
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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