Tender for Servicing of Fire Alarms and Security Alarms

Tender for Servicing of Fire Alarms and Security Alarms

The Authority requires the Contractor to carry out the complete service of all Fire and Security/Intruder Alarms for Pembrokeshire County Council.

United Kingdom-Haverfordwest: Emergency and security equipment

2016/S 015-022237

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Pembrokeshire County Council
County Hall, Pembrokeshire
For the attention of: Roxanne Kehoe
SA61 1TP Haverfordwest
Telephone: +44 1437775578
Fax: +44 1437776510

Internet address(es):

General address of the contracting authority: www.pembrokeshire.gov.uk

Electronic access to information: https://etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://etenderwales.bravosolution.co.uk

Further information can be obtained from: Pembrokeshire County Council

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: https://etenderwales.bravosolution.co.uk
Internet address: https://etenderwales.bravosolution.co.uk

Tenders or requests to participate must be sent to: https://etenderwales.bravosolution.co.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Tender for the Servicing of Fire and Security/Intruder Alarms.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Pembrokeshire.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Authority requires the Contractor to carry out the complete service of all Fire and Security/Intruder Alarms for Pembrokeshire County Council.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=39878

II.1.6)Common procurement vocabulary (CPV)

35100000, 50610000, 31625000, 50710000

II.1.7)Information about Government Procurement Agreement (GPA)


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Fire Alarms:
There are approximately 247 sites to be serviced 2/4 times per year.
Security/Intruder Alarms
There are approximately 159 sites to be serviced twice per year.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The deposits, guarantees or bonds required by the contracting authority will be set out in the tender documents. The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tender pricing must be in Sterling (GBP). Payments made under the contract awarded will be in Sterling (GBP). Further information will be made available in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as ‘prime contractor’ (and where more than one, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established for the contract, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the Invitation to Tender.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Appropriately qualified electrical engineers — ECA or NICEIC or equivalent certification/membership.
Contractors must also hold third party accreditations in the following sectors as detailed in the ITT.
Fire Detection Systems.
Security Alarm Systems.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. General Method Statement. Weighting 15

3. Emergency Call out Method Statement. Weighting 15

4. Quality Control Method Statement. Weighting 5

5. Asbestos Method Statement. Weighting 5

6. Community Benerfits. Weighting 0

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

24.2.2016 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 24.2.2016 – 15:00


County Hall, Haverfordwest

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: In 4 years time upon expiry of this Contract (if extension option is utilised).
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref:39878)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Targeted Recruitment, Training and Work Experience Clause.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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