Tender for Sexual Assault Referral Services

Tender for Sexual Assault Referral Services

Sexual Assault Referral Services to Bedfordshire, Cambridgeshire, Essex and Hertfordshire.

United Kingdom-Welwyn Garden City: Health services

2015/S 178-323885

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Police and Crime Commissioner for Hertfordshire
Procurement and Supplies, Police HQ, Herts
Contact point(s): Procurement and Supplies
For the attention of: Jade More
AL8 6XF Welwyn Garden City
UNITED KINGDOM
Telephone: +44 1707334273
E-mail: jade.more@herts.pnn.police.uk
Fax: +44 1707354119

Internet address(es):

General address of the contracting authority: https://www.herts.police.uk/

Address of the buyer profile: https://uk.eu-supply.com

Electronic access to information: https://uk.eu-supply.com

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com

Further information can be obtained from: Hertfordshire Constabulary
Procurement and Supplies, Police HQ, Herts
Contact point(s): Procurement and Supplies
For the attention of: Jade More
AL8 6XF Welwyn Garden City
UNITED KINGDOM
Telephone: +44 1707354159
E-mail: jade.more@herts.pnn.police.uk
Fax: +44 1707354119
Internet address: https://www.herts.police.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hertfordshire Constabulary/EU Supply Website
Procurement and Supplies, Police HQ, Herts
Contact point(s): Procurement and Supplies
For the attention of: Jade More
AL8 6XF Welwyn Garden City
UNITED KINGDOM
Telephone: +44 1707354159
E-mail: jade.more@herts.pnn.police.uk
Fax: +44 1707354119
Internet address: https://uk.eu-supply.com

Tenders or requests to participate must be sent to: EU Supply — eTendering Portal
Procurement and Supplies, Police HQ, Herts
Contact point(s): Procurement and Supplies
For the attention of: Jade More
AL8 6XF Welwyn Garden City
UNITED KINGDOM
Telephone: +44 1707354159
E-mail: jade.more@herts.pnn.police.uk
Fax: +44 1707354119
Internet address: https://uk.eu-supply.com

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Police and Crime Commissioner for Bedfordshire

The Police and Crime Commissioner for Cambridgeshire

The Police and Crime Commissioner for Essex

The Police and Crime Commissioner for Hertfordshire

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Sexual Assault Referral Services to Bedfordshire, Cambridgeshire, Essex and Hertfordshire.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Lot 1 — Bedfordshire (including Luton) and Cambridgeshire, Lot 2 — Essex, Lot 3 — Hertfordshire.

NUTS code UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Police and Crime commissioner(s) for Bedfordshire, Cambridgeshire, Essex and Hertfordshire and NHS England are seeking bids from suitable suppliers for Sexual Assault Referral Services.
The service locations have been separated into Lots as follows:
— Lot 1 — Bedfordshire and Cambridgeshire,
— Lot 2 — Essex,
— Lot 3 — Hertfordshire.
The 4 geographical areas have common ‘Core Requirements’ which are common across the 4 locations and ‘Local Requirements’ which are specific requirements to the Lot.
The Authorities are inviting tenderers to bid for any or all Lot (s).

Note: To register your interest in this notice and obtain any additional information, please visit the myTenders website athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=162653

II.1.6)Common procurement vocabulary (CPV)

85100000, 85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Total quantity for Lots 1 and 2 and 3 is anticipated at 8 612 964 GBP.
Estimated value excluding VAT: 861 296 400 GBP

II.2.2)Information about options

Options: yes
Description of these options: This contract is for a 3 year period with the option to extend for 1 year.
All anticipated costings provided have been for the lifetime of the contract, which is in total a 4 year period.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Sexual Assault Referral Services to Bedfordshire and Cambridgeshire

1)Short description

The Police and Crime commissioner(s) for Bedfordshire, Cambridgeshire, Essex and Hertfordshire and NHS England are seeking bids from suitable suppliers for Sexual Assault Referral Services. The overview of the requirement includes forensic medical examiner services to victims of sexual assault and management provisions of the Sexual Assault Referral Centre’s.
The Framework Contract is for a 3 year period with the option to extend for 1 year.

2)Common procurement vocabulary (CPV)

85100000, 85000000

3)Quantity or scope

Sexual Assault Referral Services to Bedfordshire and Cambridgeshire.
Estimated value excluding VAT: 396 774 800 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The contract shall be in place for a 3 year period with the option to extend for 1 year.
The above anticipated cost is for the lifetime of the contract (4 years).
The anticipated cost is split between forces as follows:
Overall cost — 3 967 748 GBP.
Split by:
1. Bedfordshire Circa — 2 159 420 GBP,
2. Cambridgeshire Circa — 1 808 328 GBP.

Lot No: 2 Lot title: Sexual Assault Referral Services to Essex

1)Short description

The Police and Crime commissioner(s) for Bedfordshire, Cambridgeshire, Essex and Hertfordshire and NHS England are seeking bids from suitable suppliers for Sexual Assault Referral Services. The overview of the requirement includes forensic medical examiner services to victims of sexual assault and management provisions of the Sexual Assault Referral Centre’s.

2)Common procurement vocabulary (CPV)

85100000, 85000000

3)Quantity or scope

Sexual Assault Referral Services to Essex.
Estimated value excluding VAT: 263 534 400 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contract shall be in place for a 3 year period with option to extend for 1 year.
The above anticipated cost is for the lifetime of the contract (4 year period) Circa 2 635 344 GBP.

Lot No: 3 Lot title: Sexual Assault Referral Services to Hertfordshire

1)Short description

The Police and Crime commissioner(s) for Bedfordshire, Cambridgeshire, Essex and Hertfordshire and NHS England are seeking bids from suitable suppliers for Sexual Assault Referral Services. The overview of the requirement includes forensic medical examiner services to victims of sexual assault and management provisions of the Sexual Assault Referral Centre’s.

2)Common procurement vocabulary (CPV)

85100000, 85000000

3)Quantity or scope

Sexual Assault Referral Services to Hertfordshire.
Estimated value excluding VAT: 200 987 200 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This contract is for a 3 year period with the option to extend for 1 year.
The above anticipated cost is for the lifetime of the contract (a 4 year period) Circa 2 009 872 GBP.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: It is the intention of The Police and Crime Commissioner(s) to utilise Regulation 57 — Exclusion Grounds of The Public Contracts Regulations 2015 for this tender process.
The opportunity to respond to Regulation 57 — Exclusion Grounds is provided to suppliers in the initial assessment — Form C, 1(b) Grounds for discretionary rejection.
If the Authorities become aware of any supplier responding incorrectly to any of the exclusion criteria, regardless of the stage of the process, they will be automatically eliminated from the process.

https://uk.eu-supply.com

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: It is the intention for the Authorities to utilise Regulation 57 — Exclusion Grounds of The Public Contracts Regulations 2015 for this tender process.
The opportunity to respond to Regulation 57 — Exclusion Grounds is provided to suppliers in the initial assessment — Form C, 1(b) Grounds for discretionary rejection.
If the Authorities become aware of any supplier responding incorrectly to any of the exclusion criteria, regardless of the stage of the process, they will be automatically eliminated from the process.
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
It is the intention for the Authorities to utilise Regulation 57 — Exclusion Grounds of The Public Contracts Regulations 2015 for this tender process.
The opportunity to respond to Regulation 57 — Exclusion Grounds is provided to suppliers in the initial assessment — Form C, 1(b) Grounds for discretionary rejection.
If the Authorities become aware of any supplier responding incorrectly to any of the exclusion criteria, regardless of the stage of the process, they will be automatically eliminated from the process.

https://uk.eu-supply.com

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Price. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

O/4/0087/15
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

12.10.2015 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 1.4.2016

IV.3.8)Conditions for opening of tenders

Date: 13.10.2015 – 8:00

Place:

Hertfordshire Constabulary Headquarters via EU Supply.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref: 162653).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court (England, Wales and Northern Ireland)
Parliament Square
SW1P 3BD London
UNITED KINGDOM
E-mail: enquiries@supremecourt.uk
Telephone: +44 2079601500
Internet address: https://www.judiciary.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.9.2015

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