Tender for Sheriff Officer and Diligence Services

Tender for Sheriff Officer and Diligence Services

The supply of various Sheriff Officer Services, including diligence services, as specified in the Act of Sederunt (Fees of Sheriff Officers) (No. 2) 2002.

United Kingdom-Irvine: Legal services

2018/S 208-475046

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
United Kingdom
Telephone: +44 1294324730
E-mail: procurement@north-ayrshire.gov.uk
Fax: +44 1294324054
NUTS code: UKM93
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Sheriff Officer and Diligence Services

Reference number: NAC/1118

II.1.2)Main CPV code

79100000

II.1.3)Type of contract

Services

II.1.4)Short description:

The supply of various Sheriff Officer Services, including diligence services, as specified in the Act of Sederunt (Fees of Sheriff Officers) (No. 2) 2002 as amended (the Act of Sederunt) and as may be amended from time to time during the currency of any contract to follow hereon, and the service of documents and letters. Such services will include, but may not be restricted to the following, full list is within the statement of requirements:

— service of writs, summonses and incidental applications,

— service of citations,

— service of interdicts,

— service of child protection orders alongside social services who may require to take possession of a child in terms of the Children’s Hearing (Scotland) Act 2011,

— service of orders under the adult support and protection (Scotland) Act, the adults with incapacity (Scotland) Act and the mental health care and treatment (Scotland) Act,

— arranging and executing ejections,

— arranging and executing attachments.

II.1.5)Estimated total value

Value excluding VAT: 248 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79100000

II.2.3)Place of performance

NUTS code: UKM93
Main site or place of performance:

North Ayrshire Council

II.2.4)Description of the procurement:

North Ayrshire Council invites Tenders by suitably qualified suppliers for the provision of Sheriff Officer and Dilligence Services. The contract start date will be 3.1.2018, for 2 years with the option to extend for 2 x 12 month periods, at the discretion of North Ayrshire Council depending on performance and funding.

The scope includes the supply of various Sheriff Officer Services, including diligence services, as specified in the Act of Sederunt (Fees of Sheriff Officers) (No. 2) 2002 as amended (the Act of Sederunt) and as may be amended from time to time during the currency of any contract to follow hereon, and the service of documents and letters.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 248 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend for 2 x 12 month periods, at the discretion of North Ayrshire Council depending on performance and funding.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

Where it is required within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or memberships.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders will be required to have a minimum “general” yearly turnover of 124 000 GBP for the last 2 years:

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

— employer’s (compulsory) liability insurance = 10 000 000 GBP,

http://www.hse.gov.uk/pubns/hse40.pdf

— public liability insurance = 10 000 000 GBP,

— professional indemnity insurance = 5 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide a 2 examples, within the last 3 years that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of this Contract Notice. The experience provided will be for projects of a similar value, size and scope.

Unsatisfactory experience will result in a fail and exclusion from the tender process.

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

The services can only be provided from an external contractor who are members of the society of messengers-at-arms and sheriff officers.

III.2.2)Contract performance conditions:

Not used

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/11/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 26/11/2018
Local time: 12:00
Place:

North Ayrshire Council

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

North Ayrshire Council have decided not to use Lots for this tender for the reason(s) stated below:

Nature of the contract not suitable for lots as described previously.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26323. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Minimum requirement template to be completed.

(SC Ref:561180)

VI.4)Procedures for review

VI.4.1)Review body

North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
United Kingdom
Telephone: +44 1294324730
Fax: +44 1294324054Internet address: http://www.north-ayrshire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

25/10/2018

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