Tender for Site Protection Services at sites in the UK

Tender for Site Protection Services at sites in the UK

The Authority has a requirement to provide Site Protection for two MoD Establishments in England, and one in Scotland, that are held by Defence Infrastructure Organisation pending disposal.
The establishments are former Waterbeach Barracks, Cambridgshire, former RAF Stanbridge, Bedfordshire and Navy Buildings Greenock, Renfrewshire.

UK-Glasgow: Security services

2012/S 243-399809

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

DE&S Commercial, DE&S
Room 2121 Kentigern House, 65 Brown Street
For the attention of: Ray McDonald
G2 8EX Glasgow
UNITED KINGDOM
Telephone: +44 1412242527
E-mail: des-comrecl-cc-hocs-cm1a@mod.uk
Fax: +44 1412242669

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Site Protection Services at sites in the UK.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Security services. The Authority has a requirement to provide Site Protection for two MoD Establishments in England, and one in Scotland, that are held by Defence Infrastructure Organisation pending disposal.
The establishments are former Waterbeach Barracks, Cambridgshire, former RAF Stanbridge, Bedfordshire and Navy Buildings Greenock, Renfrewshire.
Waterbeach Barracks comprises a site of 290.5 Ha formerly a WW11 RAF Bomber station, with a range of storage facilities, office HQ and living accommodation.
The remaining enclave of RAF Stanbridge comprises a site of circa 5ha with the principle building being the former administration building.
Navy Buildings Greenock comprises of site of circa 0.74 Ha with the principle building providing former office and accommodation facilities.
The contractor shall provide site protection including mobile patrols 24 hours 7 days a week.
II.1.6)Common procurement vocabulary (CPV)

79710000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
There will be 3 lots to cover each site that requires site protection. Contracts will vary in timescale from 3 months to 12 month.
Estimated value excluding VAT: 360 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: There will be a 1 year option period.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 25.3.2013. Completion 24.3.2014

Information about lots

Lot No: 1 Lot title: Site Protection Services at Waterbeach

1)Short description
Waterbeach Barracks comprises a site of 290.5 Ha formerly a WW11 RAF Bomber station, with a range of storage facilities, office HQ and living accommodation. The contractor shall provide site protection including mobile patrols 24 hours 7 days a week.
2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope
Contract will start on 31.3.2013 and finish on 31.12.2013.
Estimated value excluding VAT: 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 12 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Site Protection services at Former RAF Stanbridge
1)Short description
The remaining enclave of RAF Stanbridge comprises a site of circa 5ha with the principle building being the former administration building. The contractor shall provide site protection including mobile patrols 24 hours 7 days a week.
2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope
Service will start on 28.3.2013 and is estimated to run until June 2013.
Estimated value excluding VAT: 30 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Site Protection Services at Navy Buildings Greenock
1)Short description
Navy Buildings Greenock comprises of site of circa 0.74 Ha with the principle building providing former office and accommodation facilities. The contractor shall provide site protection including mobile patrols 24 hours 7 days a week.
2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope
The requirement will run from 25.3.2012 and runf for a period of between 6 months and 12 months.
Estimated value excluding VAT: 80 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 12 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: SIA Membership.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender. A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
A maximum of five companies shall be invited to tender. If more than 5 companies express an interest, then companies shall be selected on the basis of their response to the following evaluation criteria. Evidence must be submitted by the 9.10.2012.
a) Evidence of the organisations mission, size and structure. This evidence should include a copy of the organisations most recent financial accounts.
b) Evidence of the Methods of ensuring the quality of the service, in meeting the needs of the customer and keeping it fully up to date with current practice.
c) Details of any site protection services carried out with either MOD or Other Government Departments (OGD) within the last 3 years.
d) Details of work covering site protection services carried out with Private Sector companies within the last 3 years.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: SIA Membership required.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: Urgent requirement due to unforseen circumstances.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: A maximum of five companies shall be invited to tender. If more than 5 companies express an interest, then companies shall be selected on the basis of their response to the following evaluation criteria. Evidence must be submitted by the 9.10.2012.
a) Evidence of the organisations mission, size and structure. This evidence should include a copy of the organisations most recent financial accounts.
b) Evidence of the Methods of ensuring the quality of the service, in meeting the needs of the customer and keeping it fully up to date with current practice.
c) Details of any site protection services carried out with either MOD or Other Government Departments (OGD) within the last 3 years.
d) Details of work covering site protection services carried out with Private Sector companies within the last 3 years.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CTLBC/2121.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
11.1.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
1.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk

The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-20121213-DCB-4452933.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

DE&S Commercial, DE&S
Room 2.1.04 Kentigern House, 65 Brown Street
G2 8EX Glasgow
UNITED KINGDOM
E-mail: des-comrcl-cc-hocs-cm1a@mod.uk
Telephone: +44 1412242527
Fax: +44 1412242669

Body responsible for mediation procedures

DE&S Commercial, DE&S
Room 2.1.04 Kentigern House, 65 Brown Street
G2 8EX Glasgow
UNITED KINGDOM
E-mail: des-comrcl-cc-hocs-cm1a@mod.uk
Telephone: +44 1412242527
Fax: +44 1412242527

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

DE&S Commercial, DE&S
Room 2.1.04 Kentigern House, 65 Brown Street
G2 8EX Glasgow
UNITED KINGDOM
E-mail: des-comrcl-cc-hocs-cm1a@mod.uk
Telephone: +44 1412242527
Fax: +44 1412242669

VI.5)Date of dispatch of this notice:13.12.2012

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