Tender for Soft Facilities Management Services London

Tender for Soft Facilities Management Services London

The Trust is seeking expressions of interest to provide its Soft Facilities Management services across all its sites.

United Kingdom-Aldgate: Building and facilities management services

2016/S 013-018803

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Barts Health NHS Trust
2nd Floor, 9 Prescot Street
For the attention of: Mr Jason Stanton
E1 8PR Aldgate
UNITED KINGDOM
Telephone: +44 2074804663
E-mail: jason.stanton@bartshealth.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.bartshealth.nhs.uk

Electronic access to information: https://www.lppsourcing.org/procontract/lpp/supplier.nsf/frm_home?ReadForm

Electronic submission of tenders and requests to participate: https://www.lppsourcing.org/procontract/lpp/supplier.nsf/frm_home?ReadForm

Further information can be obtained from: Barts Health NHS Trust
2nd Floor, 9 Prescot Street
For the attention of: Mr Jason Stanton
E1 8PR Aldgate
UNITED KINGDOM
Telephone: +44 2074804663
E-mail: jason.stanton@bartshealth.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Barts Health NHS Trust
2nd Floor, 9 Prescot Street
For the attention of: Mr Jason Stanton
E1 8PR Aldgate
UNITED KINGDOM
Telephone: +44 2074804663
E-mail: jason.stanton@bartshealth.nhs.uk

Tenders or requests to participate must be sent to: Barts Health NHS Trust
2nd Floor, 9 Prescot Street
For the attention of: Mr Jason Stanton
E1 8PR Aldgate
UNITED KINGDOM
Telephone: +44 2074804663
E-mail: jason.stanton@bartshealth.nhs.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Soft Facilities Management Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

CONTRACT-A5XD-WDLR75
Barts Health NHS Trust is a major provider of hospital services for London and nationally for a wide variety of specialised and tertiary services. It is the largest NHS Trust in England and operates from five hospitals in east London. In 2014/15 it had an annual turnover of £1.3 billion and employs 15,000 staff.
The Trust is seeking expressions of interest to provide its Soft Facilities Management services across all its sites. Delivery of the following services:
Security, Reception and Help Desk Services
Domestic Services
Patient Catering Services
Cleaning Services
Pest Control Services
Linen and Laundry Services
Car Parking
Patient Entertainment
Services to be delivered in accordance with specified standards, and, managed under a formal performance regime. The requirement will include continuous service improvement, by the provider and the achievement of regular efficiency gains both in terms of cost and performance.
There will be a Bidders briefing session on Monday, 1.2.2016 to set the scene for the project and allow Bidders to better understand the opportunities extending from the project. Further information on how to RSVP is contained within the Pre-Qualification Questionnaire.

II.1.6)Common procurement vocabulary (CPV)

79993000, 18100000, 32410000, 39291000, 39518000, 72253000, 72400000, 79710000, 92300000, 55520000, 79992000, 79994000, 92230000,90911200, 90921000, 90922000, 98351100, 98310000, 98341120, 90914000, 71317210, 79400000, 90700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

CONTRACT-A5XD-WDLR75
Section II.1.2 (Main site or location of works, place of delivery or of performance) — The Trust estate based predominately across five sites and various other community sites as more particularly set out in the memorandum of information and any other sites and facilities acquired by the Trust during the duration of the contract.
Estimated value excluding VAT:
Range: between 400 000 000 and 600 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract between the Trust and the service provider will be for an initial term of 7 years with an option to extend (exercisable during the initial term) for a further 3 years.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See Pre-Qualification Questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the Invitation to Participate in Dialogue and/or the contractual documentation and will be developed throughout the competitive dialogue procedure.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Expressions of interest in response to this contract notice may be submitted by a single bidder or a consortium. The Trust reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 58 to 63 of Directive 2014/24/EU and Regulation 58 to 63 of the Public Contracts Regulations 2015 and as set out in the pre-qualification questionnaire which is available from the address in section I.1.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 58 to 63 of Directive 2014/24/EU and Regulation 58 to 63 of the Public Contracts Regulations 2015 and as set out in the pre-qualification questionnaire which is available from the address in section I.1.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: See Pre-Qualification Questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T-05-2015-272
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.2.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: At the end of the initial contract term.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Section IV.3.4 (Time-limit for requests to participate) — Expressions of interest must be by way of completion and return of the pre-qualification questionnaire (in accordance with the requirements set out in the pre-qualification questionnaire) by the date and time specified in Section IV.3.4..Expressions of interest must be received before the deadline. Bidders are encouraged to submit their submissions well in advance of the stated date and time in order to avoid such issues as technical difficulties with the electronic system that may be due to the high volumes of traffic attempting to submit applications on the same date at the same time. Expressions of interest delivered after the date and time specified or to a different address, electronically or otherwise, will not be considered. . Should you experience any problems with the portal then please contact 0845 293 0459 (lines open from 8:30 am to 17:30 pm Monday to Friday, excluding English public holidays).The Trust reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Barts Health NHS Trust
2nd Floor, 9 Prescot Street
E1 8PR Aldgate
UNITED KINGDOM
E-mail: jason.stanton@bartshealth.nhs.uk
Telephone: +44 2074804663
Internet address: http://www.bartshealth.nhs.uk

Body responsible for mediation procedures

Barts Health NHS Trust
2nd Floor, 9 Prescot Street
E1 8PR Aldgate
UNITED KINGDOM
E-mail: jason.stanton@bartshealth.nhs.uk
Telephone: +44 2074804663
Internet address: http://www.bartshealth.nhs.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Barts Health NHS Trust
2nd Floor, 9 Prescot Street
E1 8PR Aldgate
UNITED KINGDOM
E-mail: jason.stanton@bartshealth.nhs.uk
Telephone: +44 2074804663
Internet address: http://www.bartshealth.nhs.uk

VI.5)Date of dispatch of this notice:

18.1.2016

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