Tender for Software Asset Management System

Tender for Software Asset Management System

The NHS Wales Informatics Service is seeking to procure a software asset management system to support its management processes.

United Kingdom-Bridgend: Software package and information systems

2019/S 167-408070

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Wales Informatics Service as hosted by Velindre NHS Trust
17 Oldfield Road, Bocam Park, Pencoed
Bridgend
CF35 5LJ
United Kingdom
Contact person: Laura Panes
Telephone: +44 2920502109
E-mail: laura.panes@wales.nhs.uk
NUTS code: UK

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Procurement of an Software Asset Management System

Reference number: P581

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The NHS Wales Informatics Service is seeking to procure a software asset management system to support its management processes. The primary purpose of the system will be to manage the licences of deployed software.

A summary of some of the key functional and reporting requirements of the solution include:

— the ability to record the licences held by the organisation,

— the ability to ascertain what software is installed on an individual device (physically or virtually),

— a physical device may be a serve, laptop, desktop, PC, tablet computer or smart phone,

— the ability to reconcile the licensing and installed assets intelligently taking into account the licensing rules associated with individual pieces of software,

— facilities for the interrogation and reporting of the information required.

II.1.5)Estimated total value

Value excluding VAT: 120 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48000000
48218000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

NHS Wales Informatics Service — All Sites.

II.2.4)Description of the procurement:

The NHS Wales Informatics Service is seeking to procure a software asset management system to support its management processes. The primary purpose of the system will be to manage the licences of deployed software in order to ensure legal compliance.

A summary of some of the key functional and reporting requirements of the solution include:

— the ability to record the licences held by the organisation,

— the ability to ascertain what software is installed on an individual device (physically or virtually),

— a physical device may be a serve, laptop, desktop, PC, tablet computer or smart phone,

— the ability to reconcile the licensing and installed assets intelligently taking into account the licensing rules associated with individual pieces of software,

— facilities for the interrogation and reporting of the information required.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further 12 months, at the sole discretion of the authority.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to purchase additional licences and consultancy support during the term of the agreement.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated contract value shown in the advert is for the full 4 year contract. The primary contract term of 3 years, plus the optional 1 year extension period.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The NHS Wales Informatics Service is seeking to procure a software asset management system to support its management processes. In order to participate bidders must have a market ready software asset management tool and be able to evidence successful implementation of the tool in at least one organisation with multiple sites, in the UK. The example needs to be comparable in terms of both size and complexity to that of the NHS in Wales.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Bidders are required to meet the criteria specified in the ESPD document.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/10/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 01/10/2019
Local time: 12:00
Place:

Tenders will be opened via the Bravo E-Tender Wales portal.

Information about authorised persons and opening procedure:

Tenders will be opened by the Senior Category Manager (ICT).

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

August 2023, this will be subject to the Authority utilising the extension options.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Suppliers instructions how to express interest in this tender:

1) Register your company on the eSourcing portal (this is only required once):

— browse to the eSourcing portal: https://etenderwales.bravosolution.co.uk and click the link to register,

— accept the terms and conditions and click ‘continue’,

— enter your correct business and user details,

— note the username you chose and click ‘Save’ when complete. You will shortly receive an email with your unique password (please keep this secure).

2) Express an Interest in the tender (Project Code:40163):

— login to the portal with the username/password,

— click the ‘PQQs/ITTs Open to All Suppliers’ link (these are pre-qualification questionnaires or invitations to tender open to any registered supplier),

— click on the relevant PQQ/ITT to access the content,

— click the ‘Express Interest’ button at the top of the page,

— this will move the PQQ/ITT in to your ‘MyPQQs/MyITTs’ page (this is a secure area reserved for your projects only),

— you can now access any attachments by clicking ‘Buyer Attachments’ in the’PQQ/ITT Details’ box.

3) Responding to the tender:

— click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),

— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— Note: The deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering helpdesk. For the avoidance of doubt, as this procurement is being run under the open procedure, there is no limit to the number of operators who may respond or that will be taken forward to have its bid evaluated, should it pass all ESPD/Selection criteria as stated in the Invitation to tender-instructions to suppliers.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=95013

(WA Ref:95013)

VI.4)Procedures for review

VI.4.1)Review body

NHS Wales Informatics Service as hosted by Velindre NHS Trust
17 Oldfield Road, Bocam Park, Pencoed
Bridgend
CF35 5LJ
United Kingdom
Telephone: +44 2920502109
E-mail: laura.panes@wales.nhs.ukInternet address: http://www.procurement.wales.nhs.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/08/2019

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