Tender for Software License Resellers

Tender for Software License Resellers

This tender is for the provision of software license reselller services to cover (Windows, Adobe, VMware and other) software sold via resellers to the relevent community but to also accommodate framework deals that may be in place directly with manufacturers.

UK-Reading: software package and information systems

2012/S 153-255701

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Southern Universities Purchasing Consortium (SUPC)
Science and Technology Centre, University of Reading, Earley Gate, Whiteknights Road
For the attention of: Andrew Grover
RG6 6BZ Reading
UNITED KINGDOM
Telephone: +44 1189357081
E-mail: [email protected]
Fax: +44 1189357085

Internet address(es):

General address of the contracting authority: www.supc.ac.uk

Electronic access to information: https://in-tendhost.co.uk/supc

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/supc

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Software License Resellers.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20
Duration of the framework agreement

Duration in months: 36

II.1.5)Short description of the contract or purchase(s)

This tender is for the provision of software license reselller services to cover (Windows, Adobe, VMware and other) software sold via resellers to the relevent community but to also accommodate framework deals that may be in place directly with manufacturers. Institutions purchase much of their software from resellers and it is expected that Framework resellers would provide added value services.
The Southern Universities Purchasing Consortium (SUPC) awards and manages framework agreements for the education sector and is acting as lead organisation on behalf of its members and also for members of the London Universities Purchasing Consortium (LUPC), North Eastern Universities Purchasing Consortium (NEUPC), North Western Universities Purchasing Consortium (NWUPC), the Higher Education Purchasing Consortium Wales (HEPCW) and Advanced Procurement for universities and Colleges Limited (APUC). A full list of the participating Consortia members is available on the Consortia websites. and links are available in the pretender documentation.
All agreements resulting from this tender should be made available to and apply to all current and future members of the participating consortia. They should also apply to any member of any other Higher Education (HE) or Further Education (FE) purchasing consortium or any other higher education institution in the United Kingdom providing that they formally commit to participate in and support this Framework. SUPC will only grant permission at the request of the consortium, or an institution if it is not a member of a Consortium.
II.1.6)Common procurement vocabulary (CPV)

48000000, 48190000, 48300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This framework will be awarded for an initial period of 3 years with an option to extend by a further year. This influences the estimated value of the Framework overall.
The HE and FE sectors in the UK (and other members of the participating Consortia) spend an estimated 60 000 000 GBP per annum on software through resellers. There is, however, no guaranteed level of expenditure on this Framework and the competitiveness, level of service offered, and marketing effort of the chosen suppliers will be a large factor in determining how many member institutions support the Framework. SUPC are looking for suppliers who will actively promote and market the Framework, and it is anticipated that multiple suppliers, per Lot, will be appointed to the Framework to provide a choice of suppliers.
The number of suppliers contracted will be decided following the evaluation of bids received. All agreements resulting from this tender should be made available to and apply to all current and future members of the participating consortia. They should also apply to any member of any other Higher Education (HE) or Further Education (FE regional purchasing consortium or any other higher education institution in the United Kingdom providing that they formally commit to participate in and support this Framework. SUPC will only grant permission at the request of the consortium, or an institution if it is not a member of a Consortium.
Mandatory requirements apply and are detailed in the pre-tender documentation. Bidders should read this documentation carefully before requesting and completing the Tender documentation. Failure to comply with requirements for completion and submission of the Tender Response may result in the rejection of the Tender. Bidders are advised therefore to acquaint themselves fully with the extent and nature.
II.2.2)Information about options

Options: yes
Description of these options: SUPC will retain the option of up to 12 months extension, so up to a maximum of 4 years duration for the Framework.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Windows

1)Short description

Software License Resellers for Windows.
2)Common procurement vocabulary (CPV)

48000000, 48190000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Adobe

1)Short description

Software License Resellers for Adobe.
2)Common procurement vocabulary (CPV)

48000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: VMware

1)Short description

Software License Resellers for VMware.
2)Common procurement vocabulary (CPV)

48000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Other Software

1)Short description

Software License Resellers for software other than Windows, Adobe and VMWare – including (but not limited to) Autodesk, Citrix, Corel, McAfee, Novell, Red Hat and Symantec – with requirements for ad hoc purchases, sometimes from (but not limited to) vendors that have no UK distribution channel and may only transact over the web.
2)Common procurement vocabulary (CPV)

48000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See tender and pre-tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender and pre-tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Each contractor to be jointly and severally bound for the performance of the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender and pre-tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender and pre-tender documentation.
Minimum level(s) of standards possibly required: See tender and pre-tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender and pre-tender documentation.
Minimum level(s) of standards possibly required:
See tender and pre-tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction will not be used for the award of the framework agreements but Institutions who are calling off from the Framework may use an electronic auction if undertaking further competition.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2012/02
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.9.2012 – 12:00
Payable documents: yes
Price: 120 GBP
Terms and method of payment: Cheques made payable to “University of Reading” for the sum of 120 GBP (payment by card can be accepted as an alternative). This payment is inclusive of VAT. It must be sent according to instructions within the pre-tender documentation. Upon receipt, a VAT invoice will be issued.
IV.3.4)Time limit for receipt of tenders or requests to participate

19.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The whole tender process will be conducted electronically and suppliers will need to register their interest onlineat https://in-tendhost.co.uk/supc. All Documents will be issued, and will need to be returned, online.

SUPC is an operating unit of Southern Universities management services, a company limited by guarantee.
The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2006 or the Procurement Directive 2004/18. The University advertises contracts in the Official Journal of the European Union on a voluntary basis and without prejudice to its freedom to depart from the rules set out in the procurement legislation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.8.2012