Tender for Source to Settle Software Service

Tender for Source to Settle Software Service

Provision of a fully integrated Source to Settle software service, (Software as a Service), including eSourcing.

United Kingdom-London: IT services: consulting, software development, Internet and support

2018/S 211-482537

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Post Office Ltd
Finsbury Dials, 20 Finsbury St,
United Kingdom
Contact person: Liam Carroll
Telephone: +44 8456112970
E-mail: liam.carroll1@postoffice.co.uk
NUTS code: UK
Internet address(es):Main address: https://postoffice.bravosolution.co.uk/web/login.html

Address of the buyer profile: www.thepostoffice.co.uk

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://postoffice.bravosolution.co.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://postoffice.bravosolution.co.uk/web/login.html
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://postoffice.bravosolution.co.uk/web/login.html

I.4)Type of the contracting authority

Other type: Postal Authority

I.5)Main activity

Other activity: UK Postal administration services

Section II: Object

II.1)Scope of the procurement


Provision and Implementation of a Fully Integrated Source to Settle Solution

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Provision of a fully integrated Source to Settle software service, (Software as a Service), including eSourcing, purchase to pay and contract management along with every process in between, and the initial implementation. The initial contract will be for a 5 year term with the potential for a 3 year and 2 year extension (maximum contract length 10 years).

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

20 Finsbury Street, London

II.2.4)Description of the procurement:

The Post Office Ltd (POL) and its affiliates intend to award a contract for the provision and implementation of a fully integrated Source to Settle (S2S) service, (including eSourcing, purchase to pay and contract management along with every process in between). The Source to Settle system must be offered in the form of ongoing services over the internet (“as-a-service”), otherwise known as Software-as-a-Service — “SaaS”. Tenders must also include operation and implementation of the service (“service” for these purposes meaning standard software). The S2S system must have close integration with, amongst other things, POL’s Core Finance System, SAP ECC 6.0, and access control system for administering users. Tenderers’ solutions must accept electronic submission of invoices via multiple channels (single invoice, bulk invoices, email, portable document format, electronic document interchange), and must automatically match invoices with POs and GRNs using both the PO number and line item detail.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The contract will have the option for 2 extensions, an initial period of 36 month and a further period of 24 month extension.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:

Post office will invite to tender the highest scoring applicants on the basis of the criteria set out in the SQ.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will have the option for 2 extensions, an initial period of 36 month and a further period of 24 month extension.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Responses will be assessed in accordance with the Public Contracts Regulations 2015. Please see the SQ for further information.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/12/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/12/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The Post Office Ltd
United KingdomInternet address: www.postoffice.co.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:


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