Tender for Specialist Care at Home

Tender for Specialist Care at Home

Hertfordshire County Council are currently out to procurement for the provision of specialist care at home. This procurement is a 1-stage process.

United Kingdom-Hertford: Health and social work services

2015/S 193-349972

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hertfordshire County Council
Pegs Lane
Contact point(s): Health and Community Services — UKH23
For the attention of: Oliver Barnes
SG13 8DE Hertford
UNITED KINGDOM
Telephone: +44 1992556309
E-mail: oliver.barnes@hertfordshire.gov.uk

Internet address(es):

General address of the contracting authority: www.hertsdirect.org

Address of the buyer profile: www.supplyhertfordshire.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Specialist Care at Home.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Please note the TUPE Staffing Information for this procurement has been provided along with other documentation for this procurement. TUPE related information must be treated as protected data in accordance with the requirements of the Data Protection Act 1998 and must be kept confidential. By clicking on the ‘View Details’ button and accessing the documentation for this procurement, Tenderers agree:
a) To undertake to treat the information as confidential and commercially sensitive at all times and take all reasonable steps to prevent any inadvertent disclosure to any third party,
b) That under no circumstances will any of the information be disclosed by your organisation or your personnel to any third party without the Council‘s prior consent in writing,
c) That the information supplied will be stored securely and destroyed or returned to the Council, after your Organisation’s bid has been submitted or you decide not to proceed with a tender submission,
d) That you will indemnify the Council for any losses, arising from your breach or breach by any of your personnel of these confidentiality requirements specified above and data protection requirements in relation to TUPE Staffing Information,
e) The requirements above apply whether the supplier uploads a tender response to this procurement or not.
Hertfordshire County Council are currently out to procurement for the provision of specialist care at home.
This procurement is a 1-stage process. Suppliers wishing to take part in this project are invited to ‘Express Interest’ which will give access to the full procurement documents in the e-Tendering system.
To be considered as a Bidder you must complete and submit a Bid by the deadline of 12:00 noon on Monday, 2.11.2015.
Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.
Please allow sufficient time to make your return as late returns will not be permitted by the system.
Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed and attested under the common seal of the Council. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.
Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed and attested under the common seal of the Council. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.
This is a notice for social and specific services in accordance with Directive 2014/24/EU Article 74 and is for Social Community Care Supplies and Services.

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated total value of the Contract is 62 500 000 GBP and is for the core Contract period inclusive of the approximate value for extension. For the avoidance of doubt, the estimated annual Contract value for all five (5) lots will be approximately 12 000 000 GBP-13 000 000 GBP. The Contract will be awarded for a core period of 3 years with the option to extend the Contract up to 2 further years at the Council’s discretion. Please note that the Contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
Estimated value excluding VAT:
Range: between 12 000 000 and 13 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There is an option to extend the contract for a further 2 years at the Council’s discretion.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 20.4.2016. Completion 19.4.2019

Information about lots

Lot No: 1 Lot title: HCC1508304 East and North Herts, East Herts Area 1

1)Short description

Please refer to the procurement documents.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Estimated value excluding VAT: 1 700 000 GBP,
Indicative hours year 1: 56 000.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: HCC1508305 Welwyn Hatfield and Broxbourne

1)Short description

Please refer to the procurement documents.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Estimated value excluding VAT: 2 000 000 GBP,
Indicative hours year 1: 61 000.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: HCC1508306 Stevenage and North Herts Area 1

1)Short description

Estimated value excluding VAT: 2 000 000 GBP,
Indicative hours year 1: 65 000.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: HCC1508307 Watford, Three Rivers and Hertsmere

1)Short description

Estimated value excluding VAT: 3 300 000 GBP,
Indicative hours year 1: 107 000.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: HCC1508308 St Albans, Dacorum Area 1 and Dacorum Rural

1)Short description

Estimated value excluding VAT: 2 500 000 GBP,
Indicative hours year 1: 81 000.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HCC1508304 HCC1508305 HCC1508306 HCC1508307 HCC150

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.11.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please note: Hertfordshire County Council has worked closely with its Districts and Partners to create a joint procurement portal called Supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.

To access this procurement opportunity, please visit www.supplyhertfordshire.uk and follow the on-screen guidance.

This is a 1-stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the closing date and time. Tenders cannot be uploaded after the closing date/time.
Any clarifications regarding this opportunity must be raised through correspondence area in the e-Tendering system.

If you are experiencing problems, In-Tend offer a help section which includes a dedicated UK Support Desk which can be contacted via email:support@in-tend.com or telephone: +44 1144070065 for any website/technical questions. Monday to Friday, 8:30-17:30.

The Council reserves the right at any time to cease the procurement process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for or pay the expenses or losses, which may be incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council”s obligations under the law including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity, then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
The Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process to ensure that they continue to meet the Councils requirements and remain financially viable to perform the Contract.
The services advertised in this notice fall under the services listed in Annex XIV to Directive 2014/24/EU and the contracting authority is not obliged to follow The Public Contracts Regulations 2015 in full. The procurement process that will apply to the services will be specified in the procurement documents to be issued.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See VI.4.2)

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.10.2015

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