Tender for Staff Benefits and Recognition Portal

Tender for Staff Benefits and Recognition Portal

CAA is looking to consolidate its Staff Benefits and Recognition contracts, with the aim being to contract with one supplier who can provide all requirements.

United Kingdom-Gatwick Airport South: Business services: law, marketing, consulting, recruitment, printing and security

2018/S 204-465553

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Civil Aviation Authority
Aviation House
Gatwick Airport South
RH6 0YR
United Kingdom
Contact person: Kitty Jones
E-mail: kitty.jones@caa.co.uk
NUTS code: UK
Internet address(es):Main address: www.caa.co.uk
I.2)Information about joint procurement

I.3)Communication

Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.delta-esourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Regulator

I.5)Main activity

Other activity: Regulator

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Staff Benefits and Recognition Portal

Reference number: 2768

II.1.2)Main CPV code

79000000

II.1.3)Type of contract

Services

II.1.4)Short description:

CAA is looking to consolidate its Staff Benefits and Recognition contracts, with the aim being to contract with one supplier who can provide all requirements.

The requirement is a platform/(s) which will enable CAA colleagues to:

— view and purchase/select of a range of colleague purchased benefits/ high street offers and company paid benefits,

— see the value of our employment proposition via a Total Reward Statement,

— nominate colleagues for a range of financial and non-financial recognition awards.

In addition to the provision of the actual platform the CAA also requires the provider to be able to provide the majority of employee purchase benefits and high street offers, whilst hosting some benefits which the CAA provide/procure directly. This will require the provider to have relationship with other third parties.

II.1.5)Estimated total value

Value excluding VAT: 182 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

18530000
79400000
79414000
75310000
79900000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

CAA is looking to consolidate its Staff Benefits and Recognition contracts, with the aim being to contract with one supplier who can provide all requirements.

The requirement is a platform/(s) which will enable CAA colleagues to:

— view and purchase/select of a range of colleague purchased benefits/ high street offers and company paid benefits,

— see the value of our employment proposition via a Total Reward Statement,

— nominate colleagues for a range of financial and non-financial recognition awards.

In addition to the provision of the actual platform the CAA also requires the provider to be able to provide the majority of employee purchase benefits and high street offers, whilst hosting some benefits which the CAA provide/procure directly. This will require the provider to have relationship with other third parties.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 182 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

2 x 12 month extension period can be mutually agreed.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 2
Maximum number: 4
Objective criteria for choosing the limited number of candidates:

The CAA intends to shortlist the 4 suppliers with the highest SQ score to ITT stage (stage 2). If there are not 4 suitable suppliers to shortlist, CAA reserve the right to shortlist to a minimum of 2 suppliers.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/11/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 14/12/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

December 2021

VI.2)Information about electronic workflows

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Gatwick-Airport-South:-Business-services:-law%2C-marketing%2C-consulting%2C-recruitment%2C-printing-and-security./C4V65W2H4Z

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/C4V65W2H4Z

GO Reference: GO-20181019-PRO-13405023

VI.4)Procedures for review

VI.4.1)Review body

Centre for Dispute Resolution
London
United KingdomInternet address: https://cedr.com/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/10/2018

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