Tender for Sterile Services

Tender for Sterile Services

KCH wishes to secure the provision of sterile services for surgical instrumentation and medical devices.

UK-London: sterilisation, disinfection and hygiene devices

2012/S 154-257595

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

King’s College Hospital NHS Foundation Trust
Denmark Hill, Camberwell
Contact point(s): Richard Miller, Associate Commercial Director
For the attention of: Richard Miller, Associate Commercial Director
SE5 9RS London
UNITED KINGDOM
Telephone: +44 2032997108
E-mail: richardmiller1@nhs.net

Internet address(es):

General address of the contracting authority: www.kch.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Sterile Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Sterilisation, disinfection and hygiene devices. Hospital and related services. Decontamination equipment. KCH wishes to secure the provision of sterile services for surgical instrumentation and medical devices. The service will include the comprehensive provision of sterile services including the cleaning of surgical instruments within facilities operating to Medical Devices Directive (93/42/EEC, as amended by Directive 2007/47/EEC) (MDD) and ISO 13485/2003 standards, the delivery and collection of surgical instruments and the provision of associated support services and supplies to the Trust. At present the Trust outsources its requirement for main theatres and day surgery theatres and has an in-house service for its dental requirements. Together with a conventional outsourcing arrangement with services provided from suitable off site facilities KCH is also keen to explore the potential for a provider to supply sterile services from its current Dental CSSD (it may be feasible to develop the onsite facility to provide services to other potential users). In the event that a decision is taken to develop an on-site service KCH may wish to explore the potential for establishing some form of partnership arrangement which would enable the Trust to share in the profits derived from providing services to other users from the operation of the new facility, over the life of the relevant term of the arrangement.
Should KCH’s on site facilities be developed to provide sterile services KCH’s aim is that the provider will carry any funding, investment and demand risk associated with the developed facility.
Such an arrangement should ensure that the commercial potential of the new facility is fully realised by utilising the knowledge and skills of an experienced commercial organisation.
This advertisement is a voluntary advertisement for a Service Agreement for healthcare services and as such is excluded from the Public Contracts Regulations 2006 under regulation 6(2)(m) save for the application of regulation 46.
KCH has, however, elected voluntarily to follow a form of procurement which will (broadly) follow the key elements of (but will not necessarily follow all of the procedural requirements of) the competitive dialogue procedure. For the avoidance of doubt, the form of competitive dialogue procedure which will be followed will not be subject to the prescriptive requirements of the Public Contracts Regulations 2006, as amended. The procedure will, in any event, be conducted in accordance with the EC Treaty based principles of, inter alia, transparency, equal treatment and non-discrimination.
The duration of the new agreement will be between 60 and 120 months subject to standard break clauses.
II.1.6)Common procurement vocabulary (CPV)

33191000, 85110000, 42924720

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Main theatres and Day Surgery Theatres:
— Trays 71,762,
— Supplementary single packed instruments 12,058.
Dental Unit:
— Trays 159,918,
— Supplementary instruments 236,195.
Lot 1 Main Theatres & Day Theatres.
Lot 2 Main Theatres & Day Theatres & Dental.
The Trust may decide to award the contract to a single provider (or joint venture partner) for either lot 1 or lot 2 (or not to award any contract at all). If the Trust decides to award a contract for lot 1, the Trust will retain the provision of the relevant services in respect of its dental facilities in house.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Main Theatres & Day Theatres

1)Short description
2)Common procurement vocabulary (CPV)

33191000

3)Quantity or scope
Trays – 71,918.
Supplementary single packed instruments – 12,058.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Main Theatres, Day Theatres & Dental Unit
1)Short description
2)Common procurement vocabulary (CPV)

33191000

3)Quantity or scope
Main Theatres & Dat Theatres.
Trays – 71,762.
Supplementary single packed Instruments – 12,058.
Dental Unit.
Trays – 159,918.
Supplementary single packed instruments – 236,195.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Yes. Parent company guarantees, performance bonds, warranties and/or deposits may be required. Details will be provided in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
These provisions are to be negotiated and included in the contract documents. Service providers who respond to this requirement will ultimately be required to make firm proposals for funding the project in accordance with this application.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability and/or provision of a suitable prime contractor or formation of a joint venture or limited company to act as the project vehicle.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Yes. Details of those items referred to in Section III will be set out in the pre-qualification questionnaire (PQQ) which together with the Memorandum of Information (MOI), will be sent to parties expressing an interest by the date in IV.3.4.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Details of those items referred to section III will be set out in a pre-qualification questionnaire (PQQ) which, together with a memorandum of information, will be sent to parties expressing interest by the date in IV.3.4).

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Details of those items referred to section III will be set out in a pre-qualification questionnaire (PQQ) which, together with a memorandum of information, will be sent to parties expressing interest by the date in IV.3.4).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met: Details of those items referred to section III.2.3 will be set out in a pre-qualification questionnaire (PQQ) which, together with a memorandum of information, will be sent to parties expressing interest by the date in IV.3.4).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: Detailed criteria will be provided in the pre qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Z/165/12
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 7.8.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
17.9.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
19.11.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
KCH aims to enter into a service agreement (and potentially a wider partnership arrangement) with a third party to achieve the best possible service outcome. KCH has a number of key strategic objectives including:
— To secure a sustainable, modern efficient decontamination service for the committed demand from the Trust.
— To achieve the national policy for compliance with all the latest quality standards, at a competitive and cost effective price.
— An arrangement which will continue to provide the highest quality sterile services to support patient care and improve patient outcomes.
— A partnership model in which the chosen partner can add commercial and general management acumen to enhance the quality and professionalism of service delivery.
Organisations wishing to express an interest must complete a pre-qualification questionnaire as part of the expression of interest. The PQQ document is available from Richard Miller at the awarding authority address.
The Trust expressly reserves the rights:
a) To amend the scope of the services; to require further associated works and/or services to be undertaken under the contract;
b) Not to award any contract as a result of the procurement process commenced by publication of this notice
c) To make whatever changes it may see fit to the content and structure of the procurement process; and
d) To award one or more contracts covering part only of the requirements covered by this notice; and in no circumstances will KCH be liable for any costs incurred by candidates.
As stated above, this procurement concerns the award of a services contract. KCH has elected voluntarily to publish this contract notice and to follow a form of procurement which is broadly comparable to the competitive dialogue procedure but this is not subject to the prescriptive requirements of Directive 2004/18/EC or of the Public Contracts Regulations 2006, as amended in each case.
Further details of the project and the opportunities available will be set out in the Memorandum of Information. GO Reference: GO-201286-PRO-4135813.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

King’s College Hospital NHS Foundation Trust
Denmark Hill, Camberwell
SE5 9RS London
UNITED KINGDOM
Telephone: +44 2032999000
Internet address: www.kch.nhs.uk
Fax: +44 2032993445

Body responsible for mediation procedures

King’s College Hospital NHS Foundation Trust
Denmark Hill, Camberwell
SE5 9RS London
UNITED KINGDOM
Telephone: +44 2032999000
Internet address: www.kch.nhs.uk
Fax: +44 2032993445

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.8.2012

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