Tender for Supply and Implementation of an Integrated Finance and P2P System
Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package.
United Kingdom-Selkirk: Financial analysis and accounting software package
Section I: Contracting authority
I.1)Name and addresses
South Bridge House, Whinfield Road
NUTS code: UKM91
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11442
I.4)Type of the contracting authority
Section II: Object
Supply and Implementation of an Integrated Finance and P2P System
II.1.2)Main CPV code
II.1.3)Type of contract
Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package. A new system is required to provide operating efficiencies, digital services and full integration between other associated software packages used throughout the association.
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Scottish Borders Housing Association.
II.2.4)Description of the procurement:
Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package. A new system is required to provide operating efficiencies and digital integration between other associated software packages used throughout the association.
Potential services include, but are not limited to: supply and implementation, migration support, integrations, support and maintenance.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
At the discretion of SBHA the Contract may be extended by 2 x 12 month increments.
II.2.10)Information about variants
II.2.11)Information about options
Additional modules may be required during the contract.
II.2.13)Information about European Union funds
Changes from previous contract.
The systems can be hosted on-premise on SBHA servers, externally hosted or delivered as a SaaS solution. The total cost of ownership will be taken into account for each option.
We have removed the requirement to have proven experience of integrating to Northgate Housing System.
We have removed the estimated budget of 160 000 GBP over 5 years.
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
Please note the ESPD will be evaluated on the basis of pass/fail.
Please refer to these statements when completing Section 4b of the ESPD (Scotland):
Statements 4B.5.1 and 4B.5.2 — it is a requirement of this contract that Bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below:
— employer’s (compulsory) liability insurance = 5 000 000 GBP,
— public liability insurance = 5 000 000 GBP,
— product liability = 5 000 000 GBP,
— professional indemnity insurance = 1 000 000 GBP.
Statement 4B.4 — it is a requirement of this contract that Tenderers should have a credit rating of 51 or above. This will be tested by an Experian credit check undertaken by SBHA.
Section IV: Procedure
IV.1.1)Type of procedure
The previous OJEU Open procurement only returned one bid and this would not comply with SBHA’s procurement policy of being able to demonstrate VFM. We therefore need to re run the exercise and urgently need to identify a provider.
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=571525
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
South Bridge House, Whinfield Road
Telephone: +44 1750724444
Fax: +44 1750724445Internet address: http://www.sbha.org.uk
VI.5)Date of dispatch of this notice: