Tender for Supply of PVC Window Profiles

Tender for Supply of PVC Window Profiles

Provision of the supply of PVC window profiles, window accessories and hardware and/or glass and double glazing units over.

United Kingdom-Kidderminster: Construction materials and associated items

2016/S 086-152237

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oakleaf Commercial Services Limited
3 Foley Grove, Foley Business Park
For the attention of: Aaron John on behalf of Oakleaf Commercial Services Limited
DY11 7PT Kidderminster
UNITED KINGDOM
Telephone: +44 1707339800
E-mail: oakleafmaterials@echelonconsultancy.co.uk
Fax: +44 1707339801

Internet address(es):

General address of the contracting authority: http://www.oakleafcs.com

Electronic access to information: http://www.echelonconsultancy.co.uk/eDocs

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Oakleaf Commercial Services Limited Window Materials Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Kidderminster.
NUTS code UKG,UKG12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of the supply of PVC window profiles, window accessories and hardware and/or glass and double glazing units over 3 lots.

II.1.6)Common procurement vocabulary (CPV)

44100000, 44221110, 44112120, 14820000, 44334000, 44316400, 44500000, 44521100, 44523100, 44523000, 44221111, 44190000, 44192000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The supply of plastic profile and associated items, hardware to include locks and hinges and glass and double glazed units.
Lot 1: Plastic profile — Anticipated value over 10 years of circa 1 058 000 GBP;
Lot 2: Hardware — Anticipated spend over 10 years of circa 598 000 GBP;
Lot 3: Glass and double glazed units — Anticipated spend over 10 years of circa 1 069 500 GBP.
Estimated value excluding VAT:
Range: between 2 370 000 and 2 725 500 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Plastic profile and associated items

1)Short description

The supply of plastic profile and associated items to Oakleaf Commercial Services.

2)Common procurement vocabulary (CPV)

44100000, 44221110, 44112120, 44334000, 44190000, 44192000

3)Quantity or scope

The supply of plastic profile and associated items with an anticipated total spend over 10 years of circa 1 058 000 GBP excluding VAT.
Estimated value excluding VAT: 1 058 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Hardware

1)Short description

Supply of hardware for the manufacture of windows by Oakleaf Commercial Services.

2)Common procurement vocabulary (CPV)

44100000, 44316400, 44500000, 44521100, 44523100, 44523000, 44190000, 44192000

3)Quantity or scope

The supply of hardware to include hinges, handles and security products for the manufacture of windows by Oakleaf Commercial Services. The anticipated total spend is circa 598 000 GBP excluding VAT.
Estimated value excluding VAT: 598 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Glass and double glazed units

1)Short description

The supply of glass and double glazed units and associated items to Oakleaf Commercial Services for the manufacture of windows.

2)Common procurement vocabulary (CPV)

44221111, 14820000, 44100000

3)Quantity or scope

The supply of glass and double glazed units to Oakleaf Commercial Services for the manufacture of windows with a total anticipated spend of circa 1 069 500 GBP excluding VAT.
Estimated value excluding VAT: 1 069 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of any deposits, guarantees or bonds required by the contracting authority are set out in the Contract Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financial conditions and payment arrangements required by the contracting authority are set out in the Contract Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium bids must state on their face that the bidding members are a consortium. The contracting authority reserves the right to require a lead supplier to undertake primary contractual liability or to require that 1 or more parties are jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under the contract, the supplier and any supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly, the contract performance conditions will relate in particular to social and/or environmental regeneration conditions.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a suitability questionnaire. This can be obtained from: http://www.echelonconsultancy.co.uk/eDocs and must be returned by the date stipulated.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a suitability questionnaire. This can be obtained from: http://www.echelonconsultancy.co.uk/eDocs and must be returned by the date stipulated.

Minimum level(s) of standards possibly required: Applicants will be required to complete a suitability questionnaire. This can be obtained from:http://www.echelonconsultancy.co.uk/eDocs and must be returned by the date stipulated.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Applicants will be required to complete a suitability questionnaire. This can be obtained from: http://www.echelonconsultancy.co.uk/eDocs and must be returned by the date stipulated.

Minimum level(s) of standards possibly required:

Applicants will be required to complete a suitability questionnaire. This can be obtained from: http://www.echelonconsultancy.co.uk/eDocs and must be returned by the date stipulated.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ECH 652 Oakleaf Commercial Services Limited Window Materials Contract

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.6.2016 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.6.2016 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority reserves the right to cancel the procurement and not to proceed with the Contract at any stage of the procurement process. The contracting authority also reserves the right not to award a contract. The contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2) below

Body responsible for mediation procedures

VI.4.2) below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will allow a period of at least 10 calendar days between the date it gives to candidates of the decision to award the proposed agreement and the date on which it proposes to conclude the agreement. If, by midnight on the 2nd working day of the 10 day standstill period, the contracting authority receives a request in writing from a candidate as to why it was unsuccessful, the contracting authority is required to provide additional information to the candidate. That information must be provided at least 3 working days before the expiry of the 10 days’ standstill period (though the standstill period may be extended if it is not possible to provide the information in time). Requests for additional information should be sent to the contact in Section I.1) An aggrieved candidate who claims that it has suffered or risked loss or damage as a result of a breach by the contracting authority of its duties under the Public Contract Regulations 2015 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within 3 months from the date on which grounds for bringing proceedings 1st arose (the Court has discretion to extend the period for a good reason). If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

High Court Royal Court of Justice
Strand
WC2 2LL London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

29.4.2016

 

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