Tender for Support Management System Platform

Tender for Support Management System Platform

The authority is seeking to procure software platforms for the following areas: Policy and Document Management / Contract Management / Asset Management / Compliance Monitoring. 

United Kingdom-Birmingham: Software package and information systems

2018/S 044-096162

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ormiston Academies Trust
Ormiston House, 144 Newhall Street
Birmingham
B3 1RY
United Kingdom
Contact person: Dean Lowe
Telephone: +44 1212365100
E-mail: dean.lowe@ormistonacademies.co.uk
NUTS code: UKG

I.1)Name and addresses

Brooke Weston Trust
02400784
Coomb Road, Great Oakley
Corby
NN18 8LA
United Kingdom
Contact person: Matt Isherwood
E-mail: misherwood@brookeweston.org
NUTS code: UK
Internet address(es):Main address: http://www.brookewestontrust.org/

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=

I.1)Name and addresses

Leigh Academy Trust
02336587
Carnation Road
Strood
ME2 2SX
United Kingdom
Contact person: Jack Taylor
E-mail: jack.taylor@latrust.org.uk
NUTS code: UK
Internet address(es):Main address: http://www.leighacademiestrust.org.uk/

I.1)Name and addresses

Ormiston Academies Trust
Ormiston House, 144 Newhall Street
Birmingham
B3 1RY
United Kingdom
Contact person: Dean Lowe
Telephone: +44 1212365100
E-mail: dean.lowe@ormistonacademies.co.uk
NUTS code: UKG

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.mytenders.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.mytenders.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

18/02 — Support Management System Platform

Reference number: 18/02

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The authority is seeking to procure software platforms for the following areas: Policy and Document Management / Contract Management / Asset Management / Compliance Monitoring. Online Training Platform. Building Condition Management Platform. Please review the Lot structure for further details.

II.1.5)Estimated total value

Value excluding VAT: 1 900 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Policy and Document Management / Contract Management / Asset Management / Compliance Monitoring Platform

Lot No: 1

II.2.2)Additional CPV code(s)

48100000
48300000
48600000
48900000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The authority is seeking to procure a web-based portal that will be used for the management of the following areas: Policy and document management, contract management, building asset management, building compliance management. For a full description of requirements please review the appropriate specification contained within the tender document set.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 04/06/2018
End: 03/06/2022
This contract is subject to renewal: yes
Description of renewals:

There is an optional 12 month extension period, making the total duration of the framework including extensions of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Online Training Platform

Lot No: 2

II.2.2)Additional CPV code(s)

48100000
48300000
48600000
48900000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The authority is seeking to procure a web-based portal that will be used for online staff training. For a full description of requirements please review the appropriate specification contained within the tender document set.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 04/06/2018
End: 03/06/2022
This contract is subject to renewal: yes
Description of renewals:

There is an optional 12 month extension period, making the total duration of the framework including extensions of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Building Condition Management Platform

Lot No: 3

II.2.2)Additional CPV code(s)

48100000
48300000
48600000
48900000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The authority is seeking to procure a web-based portal that will be used for Building Condition Management. For a full description of requirements please review the appropriate specification contained within the tender document set.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 04/06/2018
End: 03/06/2022
This contract is subject to renewal: yes
Description of renewals:

There is an optional 12 month extension period, making the total duration of the framework including extensions of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/04/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/04/2018
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=208950.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:208950).

VI.4)Procedures for review

VI.4.1)Review body

Ormiston Academies Trust
Ormiston House, 144 Newhall Street
Birmingham
B3 1RY
United Kingdom
Telephone: +44 1212365100Internet address:http://www.ormistonacademiestrust.co.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/03/2018

 

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