Tender for Taxi and Minibus Services

Tender for Taxi and Minibus Services

Framework for the provision of taxi and minibus services.

United Kingdom-Gateshead: Taxi services

2016/S 029-047001

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Borough Council of Gateshead
Gateshead Council, Legal and Corporate Services, Corporate Procurement, 1st Floor Civic Centre, Regent Street
For the attention of: Shaun Naylor
NE8 1HH Gateshead
UNITED KINGDOM
Telephone: +44 01914335986
E-mail: shaunnaylor@gateshead.gov.uk

Internet address(es):

General address of the contracting authority: http://www.gateshead.gov.uk/

Address of the buyer profile: http://www.nepoportal.org/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Environment
Economic and financial affairs
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework for the provision of taxi and minibus services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Gateshead and surrounding area.

NUTS code UKC22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 200

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 8 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This framework will cover the Council’s requirements for taxi and minibus services, it will encompass Home to Care Transport, Home to School and College Transport, Transport for Adults, Looked After Children, People with Additional Needs, other Vulnerable People, Officers of the Council and any other transport requirement as authorised by the Authorised Officer.
The contract will be split into 3 Lots as follows:
Lot 1 — Fixed term routes,
Lot 2 — Short Term Requests,
Lot 3 — Emergency Requests.

II.1.6)Common procurement vocabulary (CPV)

60120000, 60130000, 60170000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total value of this contract is estimated to be 8 000 000 GBP over the 48 month contract period. The value is estimated and is not warranted and / or guaranteed.

II.2.2)Information about options

Options: yes
Description of these options: The initial contract period is 24 months after which there is an option to extend for a further 2 x 12 month periods (for the avoidance of doubt an option taken up may be for a period less than 12 months and thereafter the contract shall terminate).
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 — Fixed term routes

1)Short description

This Lot will cover all routes where the Council has more than 2 working days’ notice before the route commencement date. There will be no maximum number of contractors allocated a place on the framework for this Lot and each route will be issued to all Contractors as a mini-competition with the lowest cost Contractor being awarded that work. This Lot will also include all requirements for coaches and minibuses.

2)Common procurement vocabulary (CPV)

60120000, 60130000, 60170000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Lot 2 — Short Term Requests

1)Short description

This Lot will cover routes where the Council has more than 5 hours and up to 2 working days’ notice before the route commencement date. There will be no maximum number of Contractors allocated a place on the framework for this Lot. Short Term requests will be issued to all Contractors as a mini-competition with the lowest cost Contractor being awarded that work.

2)Common procurement vocabulary (CPV)

60120000, 60130000, 60170000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Lot 3 — Emergency Requests

1)Short description

This Lot will cover requests where the Council have less than 5 hours’ notice before route commencement. There will be a maximum of 5 Contractors awarded a place on this Lot. All contractors who express an interest in being included on this Lot will be evaluated on prices submitted at tender stage and the top 5 will be included on this Lot. Emergency requests will be issued to the 5 Contractors via mini-competition.

2)Common procurement vocabulary (CPV)

60120000, 60130000, 60170000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed within the Tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed within the Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed within the Tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Operators are required to hold appropriate Licenses and Insurances to the satisfaction of the Authorised Officer.
Drivers and Passenger Assistants employed under this Framework may be required to undergo Enhanced DBS Checks.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed within the Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9PAF-T20B8A

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.3.2016 – 11:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.3.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 18.3.2016

Place:

Gateshead Civic Centre.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives from the Borough Council of Gateshead, Corporate Services and Governance.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.2.2016

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