Tender for Tenants Contents Insurance

Tender for Tenants Contents Insurance

The Contract shall be between the Contractor and London Borough of Hounslow and shall be managed by Hounslow Homes. Hounslow homes will also administer the collection and payment of premiums to the Contractor as set out further within this Specification.

UK-Feltham: financial and insurance services

2012/S 164-272722

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hounslow Homes Ltd
St Catherines House, 2 Hanworth Road
For the attention of: Procurement Manager
TW13 5AB Feltham
UNITED KINGDOM
Telephone: +44 2085836431
E-mail: tenders@hounslowhomes.org.uk
Fax: +44 2085834129

Internet address(es):

General address of the contracting authority: www.hounslowhomes.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA22007

Further information can be obtained from: Hounslow Homes Ltd
St Catherines House, 2 Hanworth Road
For the attention of: Procurement Manager
TW13 5AB Feltham
UNITED KINGDOM
Telephone: +44 2085836431
E-mail: tenders@hounslowhomes.org.uk
Fax: +44 2085834129
Internet address: www.hounslowhomes.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hounslow Homes Ltd
St Catherines House, 2 Hanworth Road
For the attention of: Procurement Manager
TW13 5AB Feltham
UNITED KINGDOM
Telephone: +44 2085836431
E-mail: tenders@hounslowhomes.org.uk
Fax: +44 2085834129
Internet address: www.hounslowhomes.org.uk

Tenders or requests to participate must be sent to: Hounslow Homes Ltd
St Catherines House, 2 Hanworth Road
For the attention of: Procuerement Manager
TW13 5AB Feltham
UNITED KINGDOM
Telephone: +44 2085836431
E-mail: tenders@hounslow.homes.org.uk
Fax: +44 2085834129
Internet address: www.hounslowhomes.org.uk

I.2)Type of the contracting authority
Other: ALMO of London Borough of Hounslow
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Tenants Contents Insurance.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial servicesa)Insurances services b)Banking and investment services
Main site or location of works, place of delivery or of performance: London Borough of Hounslow.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Hounslow Homes Ltd (HH) was established, by the London Borough of Hounslow (LBH, the Council), on 1.4.2002, as an Arms Length Management Company (ALMO) to manage, maintain and improve the Council’s housing stock. It is responsible for managing some 16 500 properties, which include approximately 2 500 leaseholders. In line with this, Hounslow Homes is required to arrange a Tenant Contents Insurance facility for London Borough of Hounslow tenants. Hounslow Homes also currently owns 79 properties; as part of this contract properties owned by Hounslow Homes will also be able to participate within the insurance offered.
The Contract shall be between the Contractor and London Borough of Hounslow and shall be managed by Hounslow Homes. Hounslow homes will also administer the collection and payment of premiums to the Contractor as set out further within this Specification.
Hounslow is bordered by the M4, the Thames, Heathrow Airport, and home to the headquarters of many leading global and national businesses. With a population of approximately 254 000, of whom an estimated 33 % belong to ethnic minority groups, with more than 140 languages spoken, it is one of London’s most culturally diverse and vibrant Boroughs.
Hounslow Homes promotes equality, sustainable procurement and improving the local economy and expects its contractors and suppliers to adhere to and promote similar policies and values.
It should be noted that the insurance cover is to start from 1.4.2013. The contract start date will reflect any mobilisation period required.
Applicants will need to demonstrate social housing sector experience or equivalent for non UK based applicants and experience of providing standardised (“block”) insurance policies for this customer base, but should also be able to demonstrate experience in other sectors in order to add value.
The Contractor shall be expected to promote the service to the Council tenants. Applicants should note no guarantee can be given as to any value, or any minimum number of, insurance covers, or as to the value that may be placed during the term of this contract.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=92093.
II.1.6)Common procurement vocabulary (CPV)

66000000, 66500000, 66510000, 66512000, 66512100, 66513000, 66515000, 66515100, 66515200, 66515300, 66515410, 66515411, 66516000, 66518000, 66518100, 66518200, 66518300, 66515100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
It is proposed that the contract will be for a 3 (three) year Term Agreement from 1.4.2013-31.3.2016 with the option of extending for a further 2 (two) years up to a maximum of 5 years. Any extension will be at the sole discretion of London Borough of Hounslow and/or Hounslow Homes.
II.2.2)Information about options
Options: yes
Description of these options: Option of extending for a further 2(two) years up to a maximum of 5 years. Any extension will be at the sole discretion of London Borough of Hounslow and/or Hounslow Homes.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion
Starting 1.4.2013. Completion 31.3.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As required within tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As required within tender documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Provision of Financial and Insurance services within the UK – All bidders must be registered with the FSA or equivalent but licensed to trade in the UK by the FSA.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
12.10.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 15.10.2012 – 12:00
Place:

Hounslow.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(MT Ref:92093).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.8.2012

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