Tender for the Provision of a Lone Worker Monitoring System

Tender for the Provision of a Lone Worker Monitoring System

East Sussex Couny Council is looking to re-tender for the provision of a Lone Worker Monitoring System, which will include the supply of devices and a call-monitoring service.

UK-Lewes: Compulsory social security services

2012/S 238-392649

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Sussex County Council
County Hall St. Annes Crescent Lewes East Sussex
Contact point(s): ASC Social Care Procurement Team
For the attention of: David Melling
BN7 3UE Lewes
UNITED KINGDOM
Telephone: +44 1323463284
E-mail: contractsforservices@eastsussex.gov.uk
Fax: +44 1323466562

Internet address(es):

General address of the contracting authority: http://www.eastsussex.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Brighton and Hove City Council
Kings House, Grand Avenue
BN3 2LS Hove
UNITED KINGDOM

Hampshire County Council
The Castle
SO23 8UJ Winchester
UNITED KINGDOM

Kent County Council
County Hall
ME14 1XD Maidstone
UNITED KINGDOM

Medway Council
Civic Centre, Strood
ME2 4AU Rochester
UNITED KINGDOM

West Sussex County Council
West Street
PO19 1RG Chichester
UNITED KINGDOM

Surrey County Council
Room 296-298 County Hall, Penrhyn Road
KT1 2DN Kingston-upon-Thames
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Tender for the Provision of a Lone Worker Monitoring System.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: UKJ22, UKJ2, UKJ3, UKJ4.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
East Sussex Couny Council is looking to re-tender for the provision of a Lone Worker Monitoring System, which will include the supply of devices and a call-monitoring service.
The organisations shortlisted to Tender will, in the first instance, be able to demonstrate:
— A proven track record of delivering similar services,
— Demonstrable technical expertise and capacity to be able to deliver the service,
— Extensive quality monitoring processes.
II.1.6)Common procurement vocabulary (CPV)

75300000, 75241000, 35121000, 35100000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The scope of the requirement covers both the device and system requirements that are required to support and underpin this Lone Worker Framework. The overall objectives of the procurement are as follows:
— To allow Adult Social Care (ASC) to continue to meet its duty of care to ensure the safety of its workforce,
— To ensure that the lone worker system meets the business requirements of ASC,
— To ensure that any replacement system is fit for purpose,
— To ensure that the lone worker system has the scope to be expanded to other ESCC departments provided they have a clear business need,
— To ensure that the lone worker system offers best value in the marketplace,
— To ensure that the lone worker system has dedicated resources to provide the required service 24/7, 365 days,
— Improve staff confidence and peace of mind in relation to working alone by providing them with a reliable and easy to use system,
— To provide a service that is compliant with the needs of the business is continued,
— complies with BS8484 Lone Worker Standard,
— To ensure that the Alarm Receiving Centre must have been independently inspected and graded to BS 5979 category 2 and,
— can be tailored to the lone worker risk type (i.e. public facing, mobile or on-site) and risk category (ie. High, medium, low risk).
Estimated value excluding VAT:
Range: between 200 000 and 1 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: It is intended that the contracts will be for an initial duration of 3 years with the option for the Council to exercise two subsequent twelve monthly extensions
The contract value shown in II.2.1 above includes an estimate of the contract values for all the contracting authorities named in Annexs A (1) – A (6) and is not necessarily the actual value of the contract(s) that may result from this procurement.
The estimated value of the proposed East Sussex County Council contract is approximtately GBP 200 000 not including the value of any possible contract extensions
Provisional timetable for recourse to these options:
in months: 6 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The council reserves the right to require deposits, guarentees, bonds and other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As set out in the invitation to tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
It is anticipated that the contract may be awarded to a company with a seperate legal identity. Joint ventures or consortium or group bids must make clear the status, shares and state of all the partners involved in the legal identity with whom it is proposed the Council would contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contractor and its supply chain may be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training supply chain initiatives, Accordingly, certain of the contract performance conditions may relate to social and environmental considerations
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification (‘PQQ’) available from the addressee in section I.1′
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification (‘PQQ’) available from the addressee in section I.1.
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification (‘PQQ’) available from the addressee in section I.1
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
ASC 044-12
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 10.1.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
11.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
28.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Council reserves the right to change the service specification in accorance with legislative changes and /or changing market conditions.
There may be two one-year extensions possible to this contract, subject to Council Standing Orders, changes to UK / EU legislation, the Council’s Commissioning Strategy and direction, procurement plans, market conditions, and a satisfactory performance by the Service Provider during the Contract Period.
Variants to this contract may be accepted at the sole discretion of the Council.
Please note the e-mail address for expressing an interest and obtainiing a pre-qualification questionnaire is – ‘ContractsForServices@eastsussex.gov.uk
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Alison Leitch, Senior Solicitor, East Sussex County Council
County Hall St. Annes Crescent
BN7 1UE Lewes
UNITED KINGDOM
E-mail: alison.leitch@eastsussex.gov.uk
Telephone: +44 1273481959
Fax: +44 1273484396

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with Regulations 32 (Information about contract award procedures), 32A (Standstill period), and Regulation 47 (Enforcement of Obligations) of the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.12.2012

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