Tender for the provision of a Multi Discipline Professional Services Framework 2012

Tender for the provision of a Multi Discipline Professional Services Framework 2012

Northern Ireland Housing Executive.

UK-Belfast: architectural and related services

2012/S 156-261085

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Ireland Housing Executive
The Housing Centre 2 Adelaide Street
Contact point(s): NIHE, Corporate Procurement Department
For the attention of: Procurement Manager (Construction)
BT2 8PB Belfast
UNITED KINGDOM
Telephone: +44 2890318637
E-mail: procurement@nihe.gov.uk
Fax: +44 2890318690

Internet address(es):

General address of the contracting authority: http://www.nihe.gov.uk

Electronic access to information: http://e-sourcingni.bravosolution.co.uk/web/login.shtml

Electronic submission of tenders and requests to participate: http://e-sourcingni.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Tender for the provision of a Multi Discipline Professional Services Framework 2012.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN0
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 9
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 12 000 000,00 and 20 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)
The Contracting Authority intends to establish a framework agreement for all of Northern Ireland which will set out the headline terms under which a minimum of 5 and up to a maximum of 9 economic operators will be appointed according to their tender scores (as more particularly described in the tender documentation). Framework members will have the opportunity to tender for all of the work required in each of the geographic areas specified in the tender documentation in accordance with the terms set out therein and professional services contracts will be awarded for delivery of the services in those geographic areas in accordance with the terms of the tender documents and framework agreement.
The services required under the framework agreement consist of multi discipline construction related professional services substantially in relation to the following types of planned maintenance and improvement schemes (which will mainly be carried out to the dwellings and property of the Housing Executive but such work may on occasions include work to offices, private dwellings and private property).
External Cyclical Maintenance.
Replacement Kitchens & Bathrooms.
Single Element Maintenance or Improvement Schemes (Including Kitchen Extensions.).
During the term of the framework agreement, services may also be required in relation to other domestic scale work required by the Contracting Authority, including,without limitation, in relation to the following schemes:
Multi-Element Improvement Schemes.
Environmental Improvement Schemes.
Adaptations for people with disabilities Schemes.
Tenderers should note that the Contracting Authority does not commit to calling off any services in relation to the Schemes identified.
The Schemes specified above will usually relate to occupied dwellings and in some cases to dwellings occupied by persons with disabilities and special needs.
The Services must be led by an Architect/Building Surveyor who will be the single point of contact between the Consultant and the Contracting Authority.
The Architect/Building Surveyor leading the services shall be the lead consultant and shall be solely responsible for management of and delivery by all ‘Key Sub-Consultants’ (i.e. those who fulfill the Professional Discipline roles specified below). Tenderers should note however that whilst the Architect/Building Surveyor identified will have the role specified above, the Architect/Building Surveyor does not necessarily have to be the contracting party to the framework agreement.
Together, the Lead Consultant and the other Key Sub–Consultants shall comprise the Consultant.
The Consultant being the contracting party to the framework agreement is to consist of the following professional disciplines:
Architect or Building Surveyor (as lead consultant).
Quantity Surveyor.
Mechanical Engineer and Electrical Engineer (Building Services Engineer).
Civil Engineer and Structural Engineer.
Landscape Architect.
CDM Coordinator.
The Consultant, will be required to provide directly, services relating to planning, design, costing, procurement, CDM health and safety design and management co-ordination and contract administration/project management.
II.1.6)Common procurement vocabulary (CPV)

71200000, 71324000, 71311000, 71315300, 71420000, 71312000, 71317210, 71240000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Contracting Authority seeks to procure the services detailed in II.1.5 and the contract documentation across 9 geographical areas in Northern Ireland.
Estimated value excluding VAT:
Range: between 12 000 000,00 and 20 000 000,00 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority may require guarantees or other security acceptable to the Contracting Authority from tenderers including, without limitation, dependent upon the structure of the tenderer proposed. See contract documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Subject to the status and involvement of the parties, the Contracting Authority may require parties to commit to joint and several liability in respect of the contract. Alternatively, the Contracting Authority may expect the lead operator to take total responsibility. The Contracting Authority may require collateral warranties, parent company guarantees and/or performance bonds as applicable to be entered into by other economic operators.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See contract documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 and 46 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006 and as set out in the Invitation to Tender and the Pre-Qualification Questionnaire available from the address specified in Section 1.1.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the Invitation to Tender and the Pre-Qualification Questionnaire available from the address specified in Section 1.1.
Minimum level(s) of standards possibly required: As set out in the Invitation to Tender and Pre-Qualification Questionnaire available from the contact point specified in Section 1.1.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 and 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the Invitation to Tender and the Pre-Qualification Questionnaire available from the address specified in Section 1.1.
Minimum level(s) of standards possibly required:
As set out in the Invitation to Tender and Pre- Qualification Questionnaire available from the contact.
Point specified in Section 1.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Multi Discipline Professional Services Framework 2012
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.9.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
27.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 28.9.2012 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Employees of the Contracting Authority only.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
All costs of responding to this Notice or participation in this procurement will be borne by the tenderer. Until.
The contract is formalised all discussions will be deemed strictly subject to contract. No formal agreement.
Shall be binding until it has been signed by duly authorised representatives of both parties, or as otherwise advised by the Contracting Authority. The Transfer of Undertakings Protection of Employment Regulations and/or the Service Provision Change (Protection of Employment) Regulations 2006 may apply to the staff/operatives currently engaged in the delivery of these services. Tenderers are required to seek their own advice,make their own investigations (including by seeking information) and include for this in their tenders.
Tenderers will be required to submit a Province Wide Pricing Document specifying pricing applicable across Northern Ireland against notional quantities which will be used, with the Quality Submission to determine membership of the Framework Agreement.
Tenderers, at the same time as submitting their tender for appointment to the Framework Agreement, will also be required to submit Area Pricing documents for one, or more of the 9 Initial Area Work Packages described in the tender documents (according to the Areas the tenderer wishes to bid for). The Area Pricing Documents from members appointed to the Framework will be opened and assessed following the framework appointments, to determine the allocation of the Initial Area Work Packages as more particularly described in the contract documents.
Tenderers should note that no framework member will be awarded more than 2 of the 9 possible Initial Area Work Packages (i.e. there will be a minimum of 5 framework members awarded Initial Area Work Packages under the Framework Agreement). This restriction applies however only to the award of the initial Area Work Packages, and is subject to the limited exceptions which apply in the exceptional circumstances set out in the tender documents. As set out in section II.1.5 of this notice, additional services in relation to further schemes may be required by the Contracting Authority during the framework agreement. In such event, the restriction upon framework members of award of no more than 2 Area Work Packages will be waived, and the restrictions detailed fully in the tender documents will apply in their place. Tenderers should refer to the tender documents for further information.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of Justice in Northern Ireland
Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
E-mail: office@courtsni.gov.uk
Internet address: http://www.courtsni.gov.uk

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority shall, as soon as possible after the decision has been made, inform tenderers of the decision to conclude the framework agreement in accordance with Regulation 32 of the Public Contracts Regulations 2006 (as amended). A standstill period shall apply during which the Contracting Authority shall not conclude the framework agreement. Appeals against the decision of the Contracting Authority may be made to the High Court of Justice in Northern Ireland in accordance with Part 9 of the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

See VI.4.1

VI.5)Date of dispatch of this notice:13.8.2012

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