Tender for the Provision of Advice Services
To ensure that residents of the Borough are able to access and obtain free, high quality advice and assistance from an easily accessible and identifiable source.
United Kingdom-Bangor: Guidance services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Ards and North Down Borough Council
Town Hall, The Castle
For the attention of: Bolton Debbie
BT20 4BT Bangor
Telephone: +44 2891278075
General address of the contracting authority: www.ardsandnorthdown.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Ards and North Down Borough.
NUTS code UKN03
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Duration of the framework agreement
Duration in years: 3
II.1.5)Short description of the contract or purchase(s)
Ards and North Down Borough Council wishes to tender the provision of General Advice Services that reflect the proposals outlined by DSD’s ‘Opening Doors’ Strategy. The new strategy ‘Advising, Supporting, Empowering — A strategy for the delivery of generalist advice services in Northern Ireland 2015-2020’ is currently under consultation, any additional objectives from this new strategy must be met.
II.1.6)Common procurement vocabulary (CPV)
85312310, 75200000, 79140000
II.1.7)Information about Government Procurement Agreement (GPA)
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 882 000 and 1 470 000 GBP
II.2.3)Information about renewals
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.4)Other particular conditions
Description of particular conditions: Minimum Standards of Experience:
Tenderers must complete the attached ‘Minimum Standards of Experience’ Pro-forma (Document B) for all proposed personnel clearly demonstrating that they have the minimum standards of professional ability to carry out the project. To demonstrate previous experience the examples provided of a project completed* by the applicant over the past 5 years that are similar in scale, scope and complexity to this project. The scale, scope and complexity of this project is detailed within the specification, it is the responsibility of the tenderer to demonstrate how an example given meets this criteria.
*Completed projects are projects that are completed their and all retention monies released by the funder
Tenderers are also required to upload Curriculum Vitae for all proposed staff/volunteers including level of qualifications and evidence of AccessNi checks.
III.2.2)Economic and financial ability
In order to determine your organisation’s current financial standing, please provide a letter/reference from your bank which should detail that your account is conducted in a satisfactory manner and that your organisation would not undertake a contract which you couldn’t see your way to fulfilling. This reference should be dated within the last 6 months. The information you provide in this section will be used to assess your firm’s financial position.
Selection Criteria — Resource Availability
Tenderers must complete the attached ‘Resource Availability’ Pro-forma (Document C) clearly demonstrating the resources the tenderer has available to carry out the project. The cost of all resources must be detailed within the Cost award criteria.
Selection Criteria — Demonstration of ability to meet minimum requirement
Tenderers must complete the attached ‘Demonstration of ability to meet minimum requirement’ Pro-forma (Document D). The successful service provider must develop a sustainable delivery mechanism and be responsible for the overall management of the advice services. On appointment the successful service provider must agree a forward work plan and the proposed implementation and agree to all monitoring arrangements as set out in the proposed service level agreement.
Section IV: Procedure
IV.1.1)Type of procedure
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice: