Tender for Track and Trace Software

Tender for Track and Trace Software

Software, Transport Management System, Logistics.

United Kingdom-Milton Keynes: Software package and information systems

2016/S 129-231740

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

FCO Services
Hanslope Park
For the attention of: Cable Andrew
MK19 7BH Milton Keynes
United Kingdom
Telephone: +44 1908515892
E-mail: Andrew.Cable@fco.gov.uk

Internet address(es):

General address of the contracting authority: www.fcoservices.gov.uk

Electronic access to information: www.fco.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.fco.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Hermes (Track and Trace Software and Support).

II.1.2)Type of contract and location of works, place of delivery or of performance

A combination of these
Main site or location of works, place of delivery or of performance: Milton Keynes (UK) and the Surrounding area.
NUTS code UK,UKJ12,UKI23,UKF23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Software, Transport Management System, Logistics.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 0 and 2 500 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Any conditions relating to financing and payment will be specified in the contractual documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium bid must be led by a single service provider. Where there is a consortium bid, the authority will expect to contract with a single service provider that will take prime responsibility for completion and performance risk on behalf of the consortium. The authority may also require direct involvement with key subcontractors. The prospective bidder (or the consortium, as appropriate) must be able to demonstrate ability and technical capacity across the full range of the requirements, including the partnership-working arrangements with the authority. No legal form is required but the service providers will be required to become jointly and severally responsible for the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any further conditions will be specified in the contract documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Further details will be provided in the PQQ document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Further details will be provided in the PQQ document.
Minimum level(s) of standards possibly required: Further details will be provided in the PQQ document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Further details will be provided in the PQQ document.
Minimum level(s) of standards possibly required:
Further details will be provided in the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: Candidates will be selected to participate upon the basis of:
(a) Their economic and financial standing; and
(b) Capacity including a proven track record of providing a similar service delivery plus other criteria stated in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

1.8.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 29.10.2016
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Authority reserves the right to withdraw or discontinue this procurement and, to the extent permissible by law, make changes to the scope or procedure of this procurement. Without prejudice to the rights of any economic operator under Regulation 47 of the Public Contracts Regulations 2006, the Authority shall not be liable for any costs, expenses or liabilities incurred by any economic operator directly or indirectly as a result of such withdrawal, discontinuance or change. The contract shall be subject to English Law and the exclusive jurisdiction of the English Courts.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

(Subject to review by) The High Court of England and Wales

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar days standstill period, starting with the date on which information relating to any award decision is communicated to tenderers and candidates in accordance with Regulation 32 of The Public Contracts Regulations 2006. The Public Contracts Regulations 2006 provide for aggrieved parties, who have been harmed or are at risk of harm by a breach of the rules, to take action in The High Court of England and Wales. Any such action must be brought within 30 days from the date of knowledge of the breach. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been awarded into, the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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