Tender for Travel and Accommodation Management Service

Tender for Travel and Accommodation Management Service

Tees, Esk and Wear Valley Foundation NHS Trust have a requirement to provide accessible travel and venue booking arrangements to staff across the Trust.

United Kingdom-Durham: Travel management services

2015/S 181-328036

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

County Durham Procurement Consortium on behalf of Tees, Esk and Wear Valley NHS Foundation Trust
Bede House, Belmont, County Durham
Contact point(s): https://www.cardea.nhs.uk/Cardea/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=3270&Culture=en-GB
For the attention of: Katrina Foster
DH1 1TW Durham
UNITED KINGDOM
Telephone: +44 1913332880
E-mail: katrina.foster@cddft.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.tewv.nhs.uk

Electronic access to information:https://www.cardea.nhs.uk/Cardea/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=3270&Culture=en-GB

Electronic submission of tenders and requests to participate:https://www.cardea.nhs.uk/Cardea/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=3270&Culture=en-GB

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Travel and Accommodation Management Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: North East England.

NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Tees, Esk and Wear Valley Foundation NHS Trust (TEWVFT) have a requirement to provide accessible travel and venue booking arrangements to staff across the Trust. To facilitate this function the Trust is looking to provide staff with a sourcing and booking system for Rail, Air and Ferry Travel, Hotel Accommodation, Car Hire (Airports Only), Meeting and Conference Venues.
Contract Period: 36 months commencing 1.4.2016 (with the option to extend 2 x 12 months)

Access Opportunity: https://www.cardea.nhs.uk/Cardea/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=3270&Culture=en-GB

II.1.6)Common procurement vocabulary (CPV)

63516000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

36 months with the option to extend for a further 2 x 12 months.
Estimated value excluding VAT:
Range: between 1 400 000 and 1 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend contract by a further 2 x 12 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Information will be detailed in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Information will be detailed in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required, but each supplier will be required to become jointly and severally responsible for the contract before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 58 of the Public Contracts Regulations 2015 and as set out in the relevant contract documents and other documentation including pre-qualification.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 58 of the Public Contracts Regulations 2015.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Regulation 58 of the Public Contracts Regulations 2015.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Full details of the criteria are detailed in the pre-qualification questionnaire which must be sought and returned by the closing deadline.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Service Offering. Weighting 10

2. Implementation Plan. Weighting 10

3. Training and Marketing Support. Weighting 5

4. Online Booking Tool. Weighting 10

5. Delivery of Service. Weighting 10

6. Business Continuity. Weighting 5

7. Price — Management/Transactional Fees. Weighting 45

8. Price — Added Value (Rebate/Commission). Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SP1224

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.10.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.10.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To receive more information about this opportunity, including any amendments and/or clarifications and to request any clarifications and/or to respond to this opportunity please follow the link within the description section of this advert, to register your interest to this opportunity you must follow the link within the description section of this advert
Following an expression of interest, the PQQ will be available to complete on the eSourcing system and the ITT will be available to view. The PQQ must be returned in accordance with the instructions set out in the PQQ by the time and date indicated. The contracting authority does not bind itself to accept the lowest or any offer and reserves the right to accept an offer in either whole or in part. The contracting authority is not responsible for any costs incurred by bidders in relation to the participation in this process. All figures provided in this notice are approximate.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.9.2015

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