Tender for Treatment of Organic Waste for Scottish Public Sector

Tender for Treatment of Organic Waste for Scottish Public Sector

This framework is for the provision of services for the treatment and processing of Organic Waste The waste streams are food waste, garden waste and co-mingled food and garden waste. Councils in Scotland require service providers to receive food, garden or co-mingled waste and to treat, reprocess and recycle it.

UK-Paisley: Refuse and waste related services

2013/S 019-028516

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scotland Excel
4th Floor, Renfrewshire House, Cotton Street
Contact point(s): Environment
For the attention of: Yvonne Yule
PA1 1AS Paisley
UNITED KINGDOM
Telephone: +44 3003001200
E-mail: environment@scotland-excel.org.uk
Fax: +44 1416187423

Internet address(es):

General address of the contracting authority: http://www.scotland-excel.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Tayside Contracts

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Treatment of Organic Waste.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Various locations throughout Scottish Council boundaries.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 000 000 and 50 000 000 GBP
Frequency and value of the contracts to be awarded: Scotland Excel gives no guarantee as to the nature or value of treatment services, the estimated value that could be awarded under the Contract will be in the range 1 250 000 GBP- 2 000 000 GBP per annum in the initial period and could increase to 12 500 000 GBP per annum in later years. This may be lower initially and may increase as Council participation increases. The value of work will be largely dependent on the waste collection service model that operates in each Council, the rate at which new services are introduced and the level of participation in the Contract as existing arrangements come to an end.

II.1.5)Short description of the contract or purchase(s)
This framework is for the provision of services for the treatment and processing of Organic Waste The waste streams are food waste, garden waste and co-mingled food and garden waste.
Councils in Scotland require service providers to receive food, garden or co-mingled waste and to treat, reprocess and recycle it.
NOTE: The authority has indicated that they are using the PCS-Tender Module to carry out this procurement process. To access the PCS-Tender Module and record your interest in this notice please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk

If you are not already registered with the PCS-Tender Module registration will be required.

II.1.6)Common procurement vocabulary (CPV)

90500000, 77120000, 90513000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This framework is for the provision of services for the treatment and processing of organic waste. The waste streams are Food Waste, Garden Waste and Co mingled food and garden waste. The framework has been split into 3 lots to service each of the waste streams and Tenderers are invited to submit offers for any or all lots.
Councils in Scotland require Service Providers to receive organic waste and to treat, reprocess and recycle it. The organic waste will be collected by Councils and delivered either to the Service Provider’s treatment facility or to their designated reception point from which it will be collected by the Service Provider (s) for onward transportation for treatment.
Service Providers should provide the services in accordance with the tender documentation and the requirements of the appropriate Environment Agency and Planning Authority and in accordance with Waste Management Licences, Animal By Product Regulations, Pollution Prevention Control permits, Planning Conditions all other statutory obligations and legal permits, permission and consents which apply for such a service provision.
Estimated value excluding VAT:
Range: between 5 000 000 and 50 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Scotland Excel reserve the right to extend this framework for up to 24 months from 1.4.2015, subject to satisfactory performance and customer satisfaction.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Food Waste

1)Short description
This project is for the treatment and disposal of food waste as specified in the tender documents.
2)Common procurement vocabulary (CPV)

90500000, 77120000, 90513000

3)Quantity or scope
Treatment of food waste from various locations within Scottish Council boundaries.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Councils will require service providers to receive food waste and to treat, reprocess and recycle it. The waste will be delivered to the treatment facility or may be deposited at a transfer station where it will be bulked and collected by the provider and subsequently treated and recycled.
Lot No: 2 Lot title: Garden Waste
1)Short description
This project is for the treatment and disposal of garden waste as specified in the tender documents.
2)Common procurement vocabulary (CPV)

90500000, 77120000, 90513000

3)Quantity or scope
Treatment and Disposal of garden waste from various locations within Scottish Council boundaries.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Councils will require service providers to receive garden waste and to treat, reprocess and recycle it. The waste will be delivered to the treatment facility or may be deposited at a transfer station where it will be bulked and collected by the provider and subsequently treated and recycled.
Lot No: 3 Lot title: Co-mingled Food and Garden Waste
1)Short description
This project is for the treatment and disposal of Commingled food and garden waste as specified in the tender documents.
2)Common procurement vocabulary (CPV)

90500000, 77120000, 90513000

3)Quantity or scope
Treatment and disposal of Co-mingled food/garden waste from various locations within Scottish Council boundaries.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Councils will require service providers to receive Commingled food and garden waste and to treat, reprocess and recycle it. The waste will be delivered to the treatment facility or may be deposited at a transfer station where it will be bulked and collected by the provider and subsequently treated and recycled.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
N/A
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Service Providers must be licensed, permitted or otherwise regulated by Scottish Environment Protection Agency (SEPA), who regulate and monitor the service providers. They must comply with all relevant legislative requirements in this regulated area including the data reporting of the tonnage of waste treated, recycled or otherwise disposed and the level and destination of the outputs.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business as detailed in the tender documents.
Minimum level(s) of standards possibly required: Insurance Levels Organic Waste
Employer’s Liability – min of: 5m GBP
Third party/Public Liability – min of: 5m GBP
Third party MV Liability – min of: 5m GBP
Professional Indemnity Insurance – min of: 3m GBP
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(3) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(4) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(5) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(6) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(7) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Commercial. Weighting 85

2. Technical. Weighting 15

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
10/12
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 196-322476 of 9.10.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 18.2.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
18.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 18.7.2013
IV.3.8)Conditions for opening of tenders
Date: 25.2.2013 – 12:00
Place:

Scotland Excel Offices

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Scotland Excel officers

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Approximately 1 year prior to the end of this framework
VI.2)Information about European Union funds
VI.3)Additional information
This framework is being arranged by Scotland Excel on behalf of its member Councils (Councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994). Scotland Excel is formed by agreement among Councils throughout Scotland and is a Joint Committee under Section 57 of the Local Government (Scotland) Act 1973, on behalf of whom The Renfrewshire Council will act as the contracting authority. The Joint Committee is comprised of representatives from all of the member councils and is responsible for regulating the operation of Scotland Excel. Scotland Excel will prepare, negotiate and approve contracts on behalf of the member Councils or other organisations using Scotland Excel’s services. This framework shall be open to all 32 Councils in Scotland for as long as they remain members of Scotland Excel.
Service Providers will work with Councils to maximize recycling opportunities and diversion rates, to meet the Requirements of The Waste (Scotland) Regulations 2012 and all of the aspects of the Zero Waste Plan for Scotland in relation to waste minimization and recycling.
Scotland Excel is required by its procedural standing orders relating to contracts to follow a process defined within those standing orders and has elected to use the ‘Open Tendering’ procedure identified therein. This provides that tender documents are made available to anyone wishing to receive them.
Scotland Excel intends to use an electronic tendering system (PCS-Tender Module) for this exercise. Interested parties can access the tender documents via this system at
https://www.publictendersscotland.publiccontractsscotland.gov.uk (please note this is a different website from Public Contracts Scotland (the system on which this notice is published) and must be accessed separately at the above address.

The tender documents will be accessible online on 23.1.2013. The last date for accessing the tender documents will be 12:00 on 15.2.2013. The system requires providers who have not used this system previously to register their details. Once logged in providers can access the tender document by searching for project 686 – Treatment of Organic Waste. Please note that the tender documents are only available to access online. These will not be sent to you. If you experience difficulty in accessing the tender documents please contact Bravo Solutions for help on +44 8003684850 or help@bravosolution.co.uk

Scotland Excel intends to hold 1 tenderer information session open to all interested parties to explain various aspects of the tendering process, the use of the electronic tendering system (PCS-Tender Module) and to give an general overview of the operation of the proposed framework. This session will be strictly to discuss matters of process and no discussions will be entered into regarding specific bids.
It is envisaged that the session will take place on Tuesday 29.1.2013 to allow tenderers ample time to consider the guidance provided in making their respective offers. If you are interested in attending this session please email environment@scotland-excel.org.uk confirming the name of the tenderer’s representative who will attend and a valid email address through which confirmation of the session can be sent by 12:00 on 28.1.2013.There will be no repeat of this session but information will be made available to all tenderers regardless of attendance.

Further to this session, Scotland Excel will make available a message facility through the electronic tendering system (PCS-Tender Module) which tenderers may use to ask for clarification of any points in the tender before the closing date for the messaging facility which is 12:00 on 15.2.2013. This system provides for open and transparent record of communications throughout the tender period and submitted questions will be anonymised and presented to all tenderers along with Scotland Excel’s response to ensure equal treatment of tenderers.
(SC Ref:242930)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts(Scotland) Regulations 2006(SSI 2006/1)(as amended)may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
23.1.2013

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