Tender for Urban and Landscape Design and Masterplanning Services

Tender for Urban and Landscape Design and Masterplanning Services

Colchester Borough Council plan to procure urban and landscape design and masterplanning services.

United Kingdom-Colchester: Urban planning and landscape architectural services

2018/S 110-250684

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Colchester Borough Council
Rowan House, 33 Sheepen Road
United Kingdom
Contact person: Alison Shaw
Telephone: +44 1206508637
E-mail: procurement@colchester.gov.uk
NUTS code: UKH3
Internet address(es):Main address: www.colchester.gov.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Urban-planning-and-landscape-architectural-services./C89Z64K8N4
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Urban and Landscape Design and Masterplanning Services — Colchester Braintree Borders

Reference number: 0150

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The contracting authority plan to procure urban and landscape design and masterplanning services, providing independent advice and support to evolve the spatial design and masterplan approach to the proposed West of Braintree Garden Community site.

The input will form an important part of a wider body of work which is ongoing to consider the further evolution of the existing draft Local Plan policy which specifically requires Development Plan Documents to be prepared for the proposed Garden Community, based upon the preparation of site specific masterplans and leading on to the evolution of subsequent planning applications/local development order/s.

The Services will be expected to provide core skills and resources across the following technical areas and skills:

— Landscape Design,

— Urban design,

— Masterplanning,

— Place-making,

— Architecture, and

— Participative engagement.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKH3
Main site or place of performance:


II.2.4)Description of the procurement:

The Services are focussed on the provision of urban and landscape design and masterplanning, place-making, architecture and participative engagement.

Bids are particularly encouraged from teams which can demonstrate distinctiveness and innovation, drawing from the best of design approaches and experiences worldwide.

Other technical disciplines will be secured separately by the Councils, including transport, environmental assessment, property, legal, funding and delivery.

It is therefore not expected that the Consultancy should assemble a large multi-disciplinary team and commit resources to wider inputs beyond those set out in the Services set out in this Prior Information Notice. However, the Service Provider should demonstrate through the response how they will contain sufficient awareness and understanding of the multi-disciplinary nature of masterplanning and place-making, and how they will be able to evolve robust and appropriate design responses, leading the overall masterplanning process with regular and structured inputs from all relevant stakeholders.

In addition, the scope of work may flex over time and bidders will need to identify any relevant subconsultants that could provide key supplementary support as part of their bid across any directly relevant or anticipated disciplines during the course of the commission. This could include (but not be limited to) matters relating to ecology, biodiversity, environmental constraints analysis and assessment, heritage and archaeology.

At all stages the Consultancy should anticipate that it will also be required to provide “ad-hoc” general and specialist advice, including possible support across other proposed Garden Communities.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

It is the contracting authority’s intention to contract for an initial 12 month terms, with an option to extend for further periods over subsequent 3 years taking the contract term to a maximum of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 09/07/2018
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:


To respond to this opportunity, please click here:


GO Reference: GO-201868-PRO-12580556.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
The Strand
United Kingdom
Telephone: +44 2079476000
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:


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