Tender for Urban Traffic Control System

Tender for Urban Traffic Control System

This contract is for the supply, delivery, installation and commissioning of a hosted urban traffic control system.

United Kingdom-Paisley: Road traffic-control equipment

2019/S 074-175636

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
United Kingdom
Contact person: Brian Bradley
Telephone: +44 1416185638
E-mail: brian.bradley@renfrewshire.gov.uk
NUTS code: UKM83
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Urban Traffic Control System

Reference number: RC-CPU-18-331

II.1.2)Main CPV code

34923000

II.1.3)Type of contract

Services

II.1.4)Short description:

Renfrewshire Council’s existing Urban Traffic Control (UTC) system is currently supported by analogue lines provided by British Telecom (BT). These lines are being made redundant in March 2020. In addition, the existing system is outdated, has no remote interface in the office and has no CCTV capability. To mitigate the risk which is about to crystallise from the BT line redundancy, the UTC system needs to be upgraded to ensure continuity of service. This contract is for the supply, delivery, installation and commissioning of a hosted urban traffic control system as well as the ongoing maintenance of the system.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

34970000
34972000
45316210
45316213

II.2.3)Place of performance

NUTS code: UKM83
Main site or place of performance:

Renfrewshire.

II.2.4)Description of the procurement:

Renfrewshire Council’s existing Urban Traffic Control (UTC) system is currently supported by analogue lines provided by British Telecom (BT). These lines are being made redundant in March 2020. In addition, the existing system is outdated, has no remote interface in the office and has no CCTV capability. To mitigate the risk which is about to crystallise from the BT line redundancy, the UTC system needs to be upgraded to ensure continuity of service. This contract is for the supply, delivery, installation and commissioning of a hosted urban traffic control system as well as the ongoing maintenance of the system.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70 %
Price – Weighting: 30 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Statement for 4A.1: If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established;

Statement for 4A.2: Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or memberships.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Please refer to these statements when completing section 4B of the ESPD (Scotland):

Statement for 4B.1.1: Bidders will be required to have a minimum “general” yearly turnover of 800 000 GBP for the last 2 years;

Statement for 4B.3: Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading;

Statement for 4B.5.1 and 4B.5.2: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

http://www.hse.gov.uk/pubns/hse40.pdf

Statement for 4B.6: The Council will use Dun and Bradstreet (D&B) to assist in its determination of the organisations financial status and risk. It is recommended that Tenderers review their own D&B failure score in advance of submitting their tender submission. If, following this review, tenderers consider that the D&B failure score does not reflect their current financial status, the tenderer should attach a document to this section giving a detailed explanation, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of tenderer’s financial status. Where the tenderer is under no obligation to publish accounts and therefore does not have a D&B failure score or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their tender submission in order that the Council may assess these to determine the suitability of the tenderer to undertake a contract or contracts of this size.

Where a consortium bid is received, the D&B failure score of each consortium member shall be assessed. Where the tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum financial turnover requirements or minimum D&B failure score (or equivalent) as a company, in order to progress to stage 2 of the evaluation they must provide as part of their tender submission, written confirmation from an authorised signatory of the parent company, that either a parent company guarantee will be provided within 2 weeks of request. The parent company must meet the minimum financial requirements as assessed by the Council. The parent company guarantee will be in the form provided in the tender documentation.

Minimum level(s) of standards possibly required:

For 4B.5.2:

— Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP each and every claim,

— Public and Products Liability Insurance = 10 000 000 GBP each and every claim,

— Professional Indemnity Insurance = 10 000 000 GBP each and every claim to be held for the duration of the contract and no less than 6 years after the end of the contract.

Statutory third party motor vehicle cover to be evidenced by way of a valid motor vehicle certificate in the company name.

http://www.hse.gov.uk/pubns/hse40.pdf

For 4B.6:

Tenderers must achieve a D&B failure score of 20 or above to pass this section.

The Council may undertake supplementary investigations to establish if the D&B failure score is a reflection of the current financial stability of the tenderer; the outcome of such investigations will influence if a tenderer is deemed to meet the minimum requirements to pass this bid selection stage in terms of their financial stability for the purposes of this contract. The Tenderer will be notified if supplementary investigations into the financial stability are being undertaken.

Where the tenderer intends to sub-contract more than 25 % of any contract value to a single sub-contractor, the tenderer must provide a D&B comprehensive report on the sub-contractor. The Council reserves the right to request one copy of all sub-contractors last 2 financial years’ audited accounts and details of significant changes since the last financial year end. The Council also reserves the right to reject the use of sub-contractors in relation to the contract where they fail to meet the Council’s minimum financial criteria

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Please refer to these statements when completing section 4C of the ESPD (Scotland):

Statement for 4C.1.2: Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4) of the OJEU Contract Notice or the relevant section of the site notice;

Statement for 4C.6: Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:

Statement for 4C.6.1: and:

Bidders will be required to confirm that their managerial staff have the following relevant educational and professional qualifications:

Statement for 4C.8.1: Bidders will be required to confirm their average annual manpower for the last 3 years;

Statement for 4C.8.2: Bidders will be required to confirm their and the number of managerial staff for the last 3 years;

Statement for 4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4) in the OJEU Contract Notice or the relevant section of the site notice.

Statement for 4C.10: Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Statement for 4C.11: Bidders must confirm that they will provide samples, descriptions and/or photographs of the products to be supplied which do not require a certificate of authenticity:

Please refer to these statements when completing section 4D of the ESPD (Scotland):

Bidders will be required to confirm that they hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or have a documented policy regarding quality management which must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

Bidders will be required to confirm that they hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation (Note: organisations with fewer than 5 employees are not required by law to have a documented policy statement).

Bidders will be required to confirm that they hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or have a regularly reviewed documented policy regarding environmental management authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder’s environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).

Minimum level(s) of standards possibly required:

For 4C.6

— that all staff being deployed in delivery of the contract shall have been assessed and accredited through the highway electrical competency scheme, Sector 8 and can satisfy the electricity services provider’s requirements for G39 certification,

— that maintenance engineers shall be competent in respect to DMRB Volume 8, Section 1 Part 2, trained in electrical installation/electronic engineering/or electrical servicing to city and guilds level or equivalent, have a minimum of 3 years experience in traffic signal maintenance together with an understanding of associated system including urban traffic control and trained on all the control and information equipment covered by the contract.

Technicians and trainee engineers shall be trained or following a training programme designed to achieve the qualifications required of a maintenance engineer as well as covering all aspects of traffic signal design, installation, maintenance, equipment and associated systems.

The contract supervisor shall be qualified in electrical/electronic engineering and have a minimum of 5 years relevant experience as an engineer in traffic signal maintenance/installation and have held a supervisory position for a minimum of 3 years.

For 4C.6.1

— that the contract manager shall be qualified in electrical engineering and have a minimum of 5 years relevant management/supervisory experience in an electrical engineering/maintenance/installation organisation preferably in the traffic signals field.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/05/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 24/10/2019

IV.2.7)Conditions for opening of tenders

Date: 17/05/2019
Local time: 12:30
Place:

Renfrewshire Council, Renfrewshire House, Cotton Street, Paisley.

Information about authorised persons and opening procedure:

Tenders will be opened in accordance with the Councils Standing Orders.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

Request for documentation:

The Council will request the following documentation once all bids have been received:

1) Evidence of your company’s insurance certificates detailing the required level of insurance’s as per the levels stated within this Contract Notice and as detailed within the invitation to tender document uploaded within the general attachments area;

2) Tenderers are required to submit S3 Tender Compliance Certificate and S7 Declaration as part of their tender submission. S3 Tender Compliance Certificate can be found within the General Attachments area of PCS- T. S7 Declaration can be found within the commercial envelope;

3) A completed copy of the supporting documents uploaded within the general attachments area in Public Contract Scotland Tender Portal, please note that documents must be signed by an authorised signatory.

The supporting documents include:

— agreement to S1 Equalities Questionnaire,

— agreement to S2 Equalities Declaration,

— agreement to S4 No Collusion Certificate,

— agreement to S5 Prompt Payment Certificate,

— agreement to S6 Details of Registered Waste Carriers,

— agreement to S8 Scorecard,

— agreement to S9 List of Proposed Sub-Contractors,

— agreement to Parent Company Guarantee,

— agreement to S14 Destruction of Sensitive or Personal Information Certificate;

4) Any contract awarded as a result of this tender exercise will be subject to scots Law and the exclusive jurisdiction of the Scottish Courts.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 12876. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

As part of the response to the quality criteria, tenderers are requested to provide details of the community benefits they will commit to as part of this contract.

(SC Ref:574863).

VI.4)Procedures for review

VI.4.1)Review body

See VI.4.3 below
See VI.4.3 below
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2105/446) (as amended) may bring proceedings in the Sheriff Court or Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/04/2019

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