Tender for Vehicle Leasing and Salary Sacrifice Schemes

Tender for Vehicle Leasing and Salary Sacrifice Schemes

A fundamental requirement is the provision of a portal that employees can access for vehicle quotations, including all personal tax implications. 

United Kingdom-Sheffield: Internet and intranet software package

2017/S 191-391390

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North of England Commercial Procurement Collaborative (NOE CPC) (hosted by and acting through Leeds and York Partnership NHS Foundation Trust)
Savile Street East
Sheffield
S4 7UQ
United Kingdom
Contact person: Jackie Williams
E-mail: jackie.williams@noecpc.nhs.uk
NUTS code: UK
Internet address(es):Main address: www.noecpc.nhs.uk

Address of the buyer profile: https://in-tendhost.co.uk/noecpc/aspx/Home

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/noecpc
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/noecpc

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Vehicle Leasing and Salary Sacrifice Schemes.

Reference number: CPC 01931

II.1.2)Main CPV code

48220000

II.1.3)Type of contract

Services

II.1.4)Short description:

The NOE CPC is undertaking a full EU Procurement tender process for the provision of Vehicle Leasing and Vehicle Salary Sacrifice schemes (including the provision of vehicles). The vehicles are to be provided through a web based portal platform by a single provider under a single supplier Framework agreement. A fundamental requirement is the provision of a portal that employees can access for vehicle quotations, including all personal tax implications. This portal must be CPC branded with access controlled by and at the discretion of, NOE CPC.

Provision of Internet based portal for the delivery of:

— Lease Car Schemes (Business Lease),

— Salary Sacrifice Cars Schemes.

During the lifetime of the framework additional associated service requirements may come into scope including but not limited to short term vehicle lease options (days or weeks duration) and alternative options for accessing a vehicle such as Personal Contract Hire Vehicles.

II.1.5)Estimated total value

Value excluding VAT: 650 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

50111110
66114000
50000000
50112000
50100000
48220000
48000000
66516100
34110000
50111100
34100000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom plus Isle of Man.

II.2.4)Description of the procurement:

The below-listed Authorities are eligible to access the resulting framework — subject to NOE CPC approval.

Barnsley Facilities Services LTD (wholly owned subsidiary of Barnsley Hospital NHS Foundation Trust),

Bedford Hospitals NHS Trust,

Bradford Teaching Hospitals NHS Foundation Trust,

Burton Hospitals NHS Foundation Trust,

Calderdale And Huddersfield NHS Foundation Trust,

Chesterfield Royal Hospital NHS Foundation Trust,

Colchester Hospital University NHS Foundation Trust,

Derby Hospitals NHS Foundation Trust,

Derbyshire Community Health Services NHS Foundation Trust,

Doncaster and Bassetlaw Hospitals NHS Foundation Trust,

George Eliot Hospital NHS Trust,

Harrogate and District NHS Foundation Trust,

Health Education England,

Heart of England NHS Foundation Trust,

Humber NHS Foundation Trust,

Isle of Man Government Department of Health and Social Care,

James Paget University Hospitals NHS Foundation Trust,

Leeds and York Partnership NHS Foundation Trust,

Leeds Community Healthcare NHS Trust,

Leeds Teaching Hospitals NHS Trust,

Locala Community Partnerships CIC,

Mid Cheshire Hospitals NHS Foundation Trust,

Mid Yorkshire Hospitals NHS Trust,

Midlands and Lancashire Commissioning Support Unit,

NHS Birmingham Cross City CCG,

NHS Birmingham South and Central CCG,

NHS Blackburn with Darwen CCG,

NHS Blackpool CCG,

NHS Cannock Chase CCG,

NHS Chorley with South Ribble CCG,

NHS Dudley CCG,

NHS East Lancashire CCG,

NHS East Staffordshire CCG,

NHS Fylde and Wyre CCG,

NHS Greater Preston CCG,

NHS Herefordshire CCG,

NHS Lancashire North CCG,

NHS Sandwell and West Birmingham CCG,

NHS Shropshire CCG,

NHS Solihull CCG,

NHS South East Staffordshire and Seisdon Peninsula CCG,

NHS Stoke-on-Trent CCG,

NHS Telford and Wrekin CCG,

NHS Wakefield CCG,

NHS Walsall CCG,

NHS West Lancashire CCG,

NHS Wolverhampton CCG,

North Cumbria University Hospitals NHS Trust,

North Staffordshire Combined Healthcare NHS Trust,

North Tees and Hartlepool Hospitals NHS Foundation Trust,

Northern Lincolnshire and Goole NHS Foundation Trust,

Northumbria Healthcare Facilities Management LTD (wholly owned subsidiary of Northumbria Healthcare NHS Foundation Trust),

Nottingham University Hospitals NHS Trust,

QE Facilities LTD (wholly owned subsidiary of Gateshead Health NHS Foundation Trust),

Salisbury NHS Foundation Trust,

Sheffield Children’s NHS Foundation Trust,

Sheffield Health and Social Care NHS Foundation Trust,

Sheffield Teaching Hospitals NHS Foundation Trust,

Sherwood Forest Hospitals NHS Foundation Trust,

South Staffordshire And Shropshire Healthcare NHS Foundation Trust,

Southport and Ormskirk Hospital NHS Trust,

Stafford and Surrounds CCG,

Stockport NHS Foundation Trust,

The Ipswich Hospital NHS Trust,

The Newcastle upon Tyne Hospitals NHS Foundation Trust,

The Queen Elizabeth Hospital Kings Lynn NHS Foundation Trust,

The Rotherham NHS Foundation Trust,

United Lincolnshire Hositals NHS Trust,

University Hospitals Birmingham NHS Foundation Trust,

University Hospitals of Leicester NHS Trust,

University Hospitals of North Midlands NHS Trust,

York Teaching Hospitals NHS Foundation Trust,

Yorkshire Ambulance Service NHS Trust,

See Section II.2.11 for list of entities eligible to utilise any resulting framework, subject to the approval of NOE CPC.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2018
End: 31/03/2022
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

See SQ/ISOS.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

NOE CPC member bodies as listed at: http://www.noecpc.nhs.uk/current-members, and any new NOE CPC members including wholly owned companies and subsidiaries may utilise this framework agreement during the contract term.

Listings of the entities eligible to utilise any resulting agreement(s), subject to the approval of NOE CPC can be found at:

Acute Trusts:

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

Clinical commissioning groups (CCGs):

http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx

Mental Health Trusts:

http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

Ambulance Trusts:

http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

Care Trusts:

http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

NHS Trust Development Authority (TDA):

http://www.ntda.nhs.uk/

Special Health Authorities:

http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

Arms Length Bodies:

https://www.gov.uk/government/publications/arms-length-bodies/our-arms-length-bodies

Sustainability and Transformation Partnerships (STPs) and their individual constituent organisations, as identified at:

https://www.england.nhs.uk/stps/view-stps/

NHS England:

http://www.england.nhs.uk/ourwork/d-com/ and other organisations involved in commissioning of primary care services via Clinical Commissioning Groups — CCGs supported by the Commissioning Support Units — CSU’s which will be responsible for commissioning most aspects of NHS care (or equivalent body/bodies established pursuant to legislation enacted as a result of, or in connection with, the White Paper, Equity and Excellence: Liberating the NHS published July 2010.

CCG: https://www.england.nhs.uk/resources/ccg-directory

CSU: https://www.england.nhs.uk/commissioning/comm-supp/csu/

The Clinical Commissioning Board, Area Teams:

http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx and other organisations involved in commissioning and/or overseeing General Practitioner services and GP consortia and GP Practices:

and any other provider of primary medical services:

a) who are a party to any of the following contracts:

— General Medical Services (GMS),

— Personal Medical Services (PMS),

— Alternative Provider Medical Services (APMS) and/or

b) Commissioned by NHS England or other organisations involved in commissioning or overseeing General Practitioner services, as described above.

Social Enterprises:

http://www.socialenterprise.org.uk/

Local Authority Councils in England, Scotland and Wales: county, unitary, district, borough, and metropolitan councils (parish and community councils)

Local Councils in England, Scotland and Wales:

https://www.gov.uk/find-local-council

Local Authority Councils in Northern Ireland:

https://www.nidirect.gov.uk/contacts/local-councils-in-northern-ireland

NHS Wales (National Health Service for Wales) including but not limited to: Welsh Health Boards, Primary care services — GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:

http://www.nhsdirect.wales.nhs.uk/localservices/localhealthboards/

NHS Scotland (National Health Service for Scotland) including but not limited to: NHS Boards, Hospitals, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:

http://www.healthscotland.com/about/index.aspx

NHS Northern Ireland (National Health Service for Northern Ireland) including but not limited to: Health and Social Care Trusts, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, social care services and community services, including those provided through community health centres and mental health services:

http://www.hscni.net/

Continued at Section VI.3 Additional Information.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This procurement exercise will be conducted on the In-tend eTendering portal at: https://in-tendhost.co.uk/noecpc/aspx/Home

For any support in submitting your response please contact In-tend Support team at support@in-tend.co.uk (or call 0845 557 8079/+44 (0)114 4070056.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See SQ/ISOS.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See SQ/ISOS.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: N/A.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/11/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Isle of Man (IoM) Government and associated IoM based public bodies, including all IoM Government Departments and Cabinet Office, including but not limited to: Department of Health & Social Care, as listed at:

https://www.gov.im/about-the-government/departments/s

Educational Establishments in England and Wales listed on the Department for Education’s Register EduBase (to be superseded by GIAS (Get Information about Schools) including establishments providing compulsory, higher and further education:

http://www.education.gov.uk/edubase/home.xhtml

Open academies and academy projects in development in England

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

Schools in England

https://www.gov.uk/government/publications/schools-in-england

Education Trusts

http://www.education.gov.uk/edubase/groups/search.xhtml?page=1

Schools in Wales

http://gov.wales/statistics-and-research/address-list-of-schools/?lang=en

Further Education and 6th Form Colleges in the UK

http://findfe.com/

Higher Education Recognised or listed bodies in the UK offering degree-level courses:

https://www.gov.uk/check-a-university-is-officially-recognised

Schools in Scotland including primary, secondary and special schools:

https://education.gov.scot/parentzone/

Educational Establishments in Scotland:

http://www.gov.scot/Topics/Statistics/ScotXed/SchoolEducation/SchoolEstablishments

Schools and Educational Establishments in Northern Ireland:

https://www.education-ni.gov.uk/services/schools-plus

Higher Education Universities and Colleges in Northern Ireland:

https://www.nidirect.gov.uk/articles/universities-and-colleges-northern-ireland

UK Police Forces in England, Northern Ireland, Scotland and Wales including National Special Police Forces.

https://www.police.uk/forces/

England Fire and Rescue Services

http://www.fire.org.uk/fire-brigades.html

Scottish Fire and Rescue Services

http://www.firescotland.gov.uk/your-area.aspx

Welsh Fire and Rescue Services

http://gov.wales/topics/people-and-communities/communities/safety/fire/localservices/?lang=en

Northern Ireland Fire and Rescue Service

https://www.nifrs.org/areas-districts/

UK Maritime and Coastguard Agency

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-opening

Registered charities in England and Wales:

https://www.gov.uk/find-charity-information

Registered charities in Scotland:

http://www.oscr.org.uk/charities

Registered charities in Northern Ireland:

http://www.charitycommissionni.org.uk/charity-search/

Ministry of Defence (MOD):

https://www.gov.uk/government/organisations/ministry-of-defence

Royal Navy — https://www.royalnavy.mod.uk/

British Army — http://www.army.mod.uk/

Royal Air Force — https://www.raf.mod.uk/

Registered social landlords: government funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives.

England

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

Scotland

http://directory.scottishhousingregulator.gov.uk/pages/default.aspx

Wales

http://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en

Northern Ireland

https://www.nidirect.gov.uk/contacts/housing-associations

Bidders should note that the NOECPC retain absolute discretion as to whether to accept any offer following evaluation.

The NOECPC is not bound in any way to accept any and reserves the right to make no further contract award under this procurement process.

The NOECPC shall not be held liable for any liability or cost or expense incurred by any bidder in relation to this project whatsoever, including, without limitations, in relation to the preparation of their tender and any subsequent clarification or any legal or other expenses.

This opportunity is being procured as a single lot given the nature of the requirement does not enable multiple providers to provide the solution.

VI.4)Procedures for review

VI.4.1)Review body

North of England Commercial Procurement Collaborative (NOE CPC) (hosted by and acting through Leeds and York Partnership NHS Foundation Trust.)
Sheffield
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

NOE CPC will incorporate a minimum 10 calendar standstill period at the point information on the award of contract is communicated to tenderers, in accordance with Regulation 87 of the Public Contract Regulations 2015.

Any tenderer wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have the rights set out in Part 3 of the Public Contract Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/10/2017

 

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