Tender for Vehicle Rental Management

Tender for Vehicle Rental Management

DCC seeks expressions of interest for vehicle rental management as a services including all administration of vehicle rentals from notification of requirement to final invoice.

UK-Treharris: management-related services

2012/S 236-389076

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Dwr Cymru Cyfyngedig (DCC) trading as Dwr Cymru Welsh Water (DCWW)
Pentwyn Road, Nelson
For the attention of: John Sturgess
CF46 6LU Treharris
UNITED KINGDOM
Telephone: +44 1443452133
E-mail: transport.contracts@dwrcymru.com
Fax: +44 1443452515

Internet address(es):

General address of the contracting entity: www.dwrcymru.com

Electronic access to information: https://dwrcymru-welshwater.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://dwrcymru-welshwater.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity
Water
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:
Provision of vehicle rental management.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: DCC operational areas of Wales, part Cheshire and Hereford.
NUTS code UKL
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 450 000 GBP

II.1.5)Short description of the contract or purchase(s):
DCC seeks expressions of interest for vehicle rental management as a services including all administration of vehicle rentals from notification of requirement to final invoice.
II.1.6)Common procurement vocabulary (CPV)

79420000 – MA07

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The requirement is to provide for vehicle rental management as a service for company car and commercial vehicle hire as required on an occasional basis by DCC Transport. The successful supplier(s) will be required to provide a wide range of suitable hired vehicles at short notice and to manage administration of the rental process from initial contact to final invoice.
These hired vehicles are usually short term hire to provide company cars for new staff or staff travelling outside Wales, to replace vehicles off road due to accident or maintenance or support short term operational requirements. Some hired vehicles are required on longer term hires in excess of 3 months e.g. 4×4 vehicles required for winter access.
DCC intends to award a framework for an initial period of 3years with an option to extend up to a further 12 months.
Estimated value excluding VAT: 1 450 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The framework will be awarded for an initial period of 3 years with an option to extend for up to a further 12 months at the sole discretion of DCC.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As defined in the Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As defined in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As defined in the Invitation to Tender.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As defined in the Prequalification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As defined in the Prequalification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: As defined in the Prequalification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: Please note we reserve the right to use an electronic auction.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
DCWW/095/2012
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents: 6.12.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
11.1.2013 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the DCC eSourcing portal (this is only required once)
Browse to the DCC eSourcing Portal: https://dwrcymru-welshwater.bravosolution.co.uk and click the link to register:

Accept the terms and conditions and click Continue.
Enter your correct business and user details.
Note the username you chose and click Save when complete.
You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
Login to the portal with the username/password Click the PQQs / ITTs Open To All Suppliers link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
Click on the relevant PQQ/ ITT to access the content.
Click the Express Interest button at the top of the page.
This will move the PQQ /ITT into your My PQQs/ My ITTs’ page.(This is a secure area reserved for your projects only).
You can now access any attachments by clicking Buyer Attachments in the PQQ/ ITT Details’ box.
3. Responding to the tender:
Click My Response’ under PQQ/ ITT Details, you can choose to Create Response or to Decline to Respond (please give a reason if declining).
You can now use the Messages function to communicate with the buyer and seek any clarification.
Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT.
There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the Submit Response button at the top of the page.
If you require any further assistance please consult the online help, or contact the Bravo eSourcing help desk. Details are provided on the DCC eSourcing Portal.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Refer VI.4.2

Body responsible for mediation procedures

Refer VI.4.2

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Tenderers have the right of challenge as provided within regulation 47 of the Utilities Contracts Regulations 2006 (as amended). Any such proceedings must be brought in the High Court of England and Wales.
Initial concerns must be lodged with DCC in the first instance and thereafter the aggrieved party has the option to pursue through the legal system.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.12.2012

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