Tender for Video Management System

Tender for Video Management System

The University of Dundee require a Video Management System including off-premise storage and operating software.

United Kingdom-Dundee: Software package and information systems

2019/S 080-192196

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Dundee
Procurement, 3rd Floor, Tower Building, Nethergate
Dundee
DD1 4HN
United Kingdom
Contact person: Becky Myles
Telephone: +44 1382386811
E-mail: b.myles@dundee.ac.uk
NUTS code: UKM71
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Video Management System

Reference number: UoD-SYS010-TC-2019

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of Dundee (UoD) require a Video Management System including off-premise storage and operating software. We require a scalable solution for use across all schools and directorates. The University will also be considering optional services such as assistance with transfer of existing content from old to new systems. User types will include students, academics, professional services and other staff. The provision will be placed on a SaaS basis (Software as a Service) and will be for a maximum period of 10 years from commencement.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48000000

II.2.3)Place of performance

NUTS code: UKM71

II.2.4)Description of the procurement:

The University of Dundee (UoD) require a video management system including off-premise storage and operating software. We require a scalable solution for use across all schools and directorates. The University will also be considering optional services such as assistance with transfer of existing content from old to new systems. User types will include students, academics, professional services and other staff. The provision will be placed on a SaaS basis (Software as a Service) and will be for a maximum period of 10 years from commencement.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Functional / Weighting: 63 %
Quality criterion – Name: Non-functional / Weighting: 12 %
Price – Weighting: 25 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Optional 7 x 12 month extensions for recurring annual costs associated with licensing, support and maintenance. Maximum total contract length of 10 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/05/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/05/2019
Local time: 13:00
Place:

UoD Procurement Office, 3rd Floor, Tower Building, Nethergate, Dundee, DD1 4HN.

Information about authorised persons and opening procedure:

Becky Myles — Senior Category Manager (duly authorised).

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The University of Dundee (UoD) require a video management system including off-premise storage and operating software. We require a scalable solution for use across all schools and directorates. The University will also be considering optional services such as assistance with transfer of existing content from old to new systems. User types will include students, academics, professional services and other staff. The provision will be placed on a SaaS basis (Software as a Service) and will be for a maximum period of ten years from commencement.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland WebSite at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=581499

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:581499)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=581499

VI.4)Procedures for review

VI.4.1)Review body

University of Dundee
Procurement, 3rd Floor, Tower Building, Nethergate
Dundee
DD1 4HN
United Kingdom
Telephone: +44 1382386811Internet address: http://www.dundee.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/04/2019