Tender for Virtual Learning Environment

Tender for Virtual Learning Environment

The University of Northampton is seeking to acquire a Virtual Learning Environment solution.

United Kingdom-Northampton: Library software package

2019/S 060-139271

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Northampton
University Drive
Northampton
NN1 5PH
United Kingdom
Contact person: Julia Gough
Telephone: +44 1604892663
E-mail: julia.gough@northampton.ac.uk
NUTS code: UKF24

Internet address(es):Main address: www.northampton.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofnorthampton/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofnorthampton/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofnorthampton/
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/universityofnorthampton/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ITT266 Virtual Learning Environment Solution

Reference number: ITT266

II.1.2)Main CPV code

48160000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of Northampton is seeking to acquire a Virtual Learning Environment (VLE) solution (live, test and staging). It is envisaged that the contract length will be 5 years with the option to extend at the discretion of the University for a further 5 additional 1 year extensions. With a contract start date of August 2019 The current VLE has been a key product at the University supporting learning and teaching and is the key backbone of NILE (Northampton Integrated Learning Environment) and is fed directly from the Student Record System (QLS) to ensure access for all students. Courses are structured on NILE and this provides content, communication and engagement functionality to provide the University blend of virtual and face to face support which underpins University Active Blended Learning (ABL).

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKF24
Main site or place of performance:

Northampton

II.2.4)Description of the procurement:

The University of Northampton is seeking to acquire a virtual learning environment solution (live, test and staging) for the following 5 years with a possibility of 5 additional 1 year extensions. The VLE has been a key product at the University since 2002. It has been the key product supporting learning and teaching during this time and been the subject of several reviews to confirm that it continues to meet the core objectives of the institution. The current license expires in August 2020, and this tender allows Northampton to evaluate the market against the University requirements. NILE (Northampton Integrated Learning Environment) is the name provided to the VLE and this is fed directly from the Student Record System (QLS) to ensure access for all students. Courses are structured on NILE and this provides content, communication and engagement functionality to provide the University blend of virtual and face to face support which underpins University Active Blended Learning (ABL). During 2017/18 academic year, we had a head count of 16 800 students which equates to 9953 FTE. In addition, we have around 1 000 staff of which approximately 500 are academic. Supplementary systems add additional functionality to NILE such as Turnitin (originality checking and additional marking tools); Kaltura (video streaming); WordPress (static web content), Publishers (ebook content), Talis (Library system integration) and Xerte (Learning Object development). NILE forms a key part of the Northampton student digital experience with the majority of assessments now being supported through the product, along with in course communication delivered along with all virtual engagement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended entirely at the University discretion for further 5 additional 1 year extensions.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

Criteria will be stated in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tender is published on https://in-tendhost.co.uk/universityofnorthampton/. Register your organisation, once accepted you can access the tender documents. Contract value in II.1.5 and II.2.6 is an estimate based on 200 000 GBP per year for contract length.The University envisages entering a 5 year contract with the option to extend entirely at the University discretion for further 5 x 1 year extensions.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/04/2019
Local time: 08:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 13/05/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

The University reserves the right to cancel or amend the tendering process at any stage, not to award the contract in whole or in part and does not bind itself to accept any tender. The University shall not be liable in any circumstances for any costs or expenses incurred by any prospective service provider in responding to this notice or in tendering for the proposed contract.

VI.4)Procedures for review

VI.4.1)Review body

High Court
London
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The procurement process will incorporate a standstill period at the point that notification of the proposed award of the contract is communicated to tenderers. That notification will provide information on the award decision as is required by Regulation 86 of the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/03/2019

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