Tender for Warrington Care Record Portal

Tender for Warrington Care Record Portal

Warrington and Halton Hospitals NHS Foundation Trust is seeking to procure a Warrington Care Record to provide a single clinical view of all information held electronically across the local care community.

United Kingdom-Warrington: Software package and information systems

2016/S 087-154020

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Warrington and Halton Hospitals NHS Foundation Trust
Lovely Lane
For the attention of: Mr Martin Spotswood
WA5 1QG Warrington
UNITED KINGDOM
E-mail: martin.spotswood@whh.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.warringtonandhaltonhospitals.nhs.uk/

Further information can be obtained from: Warrington and Halton Hospitals NHS Foundation Trust
Lovely Lane
For the attention of: Mr Martin Spotswood
WA5 1QG Warrington
UNITED KINGDOM
E-mail: martin.spotswood@whh.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Warrington and Halton Hospitals NHS Foundation Trust
Lovely Lane
For the attention of: Mr Martin Spotswood
WA5 1QG Warrington
UNITED KINGDOM
E-mail: martin.spotswood@whh.nhs.uk

Tenders or requests to participate must be sent to: Warrington and Halton Hospitals NHS Foundation Trust
Lovely Lane
For the attention of: Mr Martin Spotswood
WA5 1QG Warrington
UNITED KINGDOM
E-mail: martin.spotswood@whh.nhs.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Brigewater Communit Healthcare NHS Foundation Trust
Bevan House, 17 Beecham Court, Smithy Brook Road
WN3 6PR Wigan
UNITED KINGDOM

5 Boroughs Parnership NHS Foundation Trust
Hollins Park House, Hollins Lane, Winwick
WA7 8WA Warrington
UNITED KINGDOM

NHS Warrington Clinical Commisssioning Group
110 Birchwood Boulevard, Birchwood
WA3 7QH Warrington
UNITED KINGDOM

Warrington Borough Council
Town Hall, Sankey Street, Bewsey and Whitecross
WA1 1UH Warrington
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Care Record Portal.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Warrington and Halton Hospitals NHS Foundation Trust is seeking to procure a Warrington Care Record to provide a single clinical view of all information held electronically across the local care community.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48814400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Warrington and Halton Hospitals NHS Foundation Trust is seeking to procure a Warrington Care Record to provide a single clinical view of all information held electronically across the local care community. The ‘Warrington Care Record’ will provide external access to information for patients, GPs and referring secondary care clinicians to enable effective and interactive sharing of information. The procurement is being undertaken on behalf of the Warrington Health and Social Care Community (WHSCC) referred to henceforth as the ‘care community’. The Care Community comprises:
Bridgewater Community Healthcare NHS Foundation Trust.
5 Boroughs Partnership NHS Foundation Trust.
NHS Warrington Clinical Commissioning Group.
Warrington and Halton Hospitals NHS Foundation Trust.
Warrington Borough Council.
The care community requires a highly flexible, user-friendly solution which incorporates eForms and integrated work-flow management tools. The solution must allow the Trust to leverage standard ‘out of the box’ content whilst retaining the flexibility to configure the solution to meet local requirements and clinical processes.
The following Lots will be applicable:
Lot 1
A locally hosted data sharing platform with a health and care community-wide citizen index (using the NHS number as the unique identifier), data sharing capability (i.e. front end user interface and back-end interfaces to core organisational systems), decision support and simple citizen access;
Lot 2
Capturing additional health and care data by clinicians and carers using eForms and based on pathways of care (i.e. further developing the repository capability);
Lot 3
Population health capability (including risk stratification) to help identify the particular health and care needs of the Warrington population in order to maximise effect and efficiency by focussing services where they are needed most;
Lot 4
Developing citizen access to include personal data from “apps’ and monitoring/measurement devices i.e. the more ‘innovative’ end of the procurement. Whilst these are optional requirements for the purposes of the procurement in that they are not reflected in the care community’s Potential Provider budget for the procurement, care community’s preference would be to procure this functionality from the successful Potential Provider either during the current implementation or later in its partnership. However, the care community also recognises that some of the functionality in question is relatively niche and specialist in nature and that solutions to satisfy some of these requirement may be ’in development” or, indeed, may not yet exist.
The care community will also require a range of solution implementation services including, but not limited to, project management, technical services; training; integration and interfacing; continuous improvement, innovation, maintenance and support.
It is envisaged that the contract will be awarded in the autumn of 2016. The duration of the core contract will be 7 years, with the option for the care community to extend the contract for a further 3 years in annual periods.
The estimated contract value is 8 000 000 – 10 000 000 GBP for a 10 year contract. Please note, however, that this value is not the WHSCC’s budget for the procurement and that the WHSCC is keen to explore options surrounding a risk/reward based contract.
This notice is supported by full Pre-Qualification Questionnaire documentation, an associated Potential Provider Briefing Paper and contract, which set out in more detail the requirements of the care community and the procurement approach. The PQQ can be accessed, from the date of this Contract Notice, via:

https://procontract.due-north.com/register

Clarification questions should be raised via:

WarringtonCareRecord@whh.nhs.uk

The closing date for completion and submission of the PQQ is 12:00 noon, 31.5.2016.
Estimated value excluding VAT:
Range: between 8 000 000 and 10 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Primary contract duration will be 7 years with the option to extend for a further 3 years in annual periods.
Provisional timetable for recourse to these options:
in months: 84 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the pre-qualification questionnaire and associated documents available at https://procontract.due-north.com/register

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the pre-qualification questionnaire and associated documents available at https://procontract.due-north.com/register

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out in the pre-qualification questionnaire and associated documents available at https://procontract.due-north.com/register

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: As set out in the pre-qualification questionnaire and associated documents available at https://procontract.due-north.com/register

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57and 58 of Directive 2014/24/EU of the European Parliament and of the Council and Regulations 57 and 58 of the Public Contracts Regulations 2015 and as set out in the pre-qualification questionnaire and associated documents available at https://procontract.due-north.com/register

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57and 58 of Directive 2014/24/EU of the European Parliament and of the Council and Regulations 57 and 58 of the Public Contracts Regulations 2015 and as set out in the pre-qualification questionnaire and associated documents available at https://procontract.due-north.com/register Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire and associated documents available at https://procontract.due-north.com/register

Minimum level(s) of standards possibly required: In accordance with Articles 57and 58 of Directive 2014/24/EU of the European Parliament and of the Council and Regulations 57 and 58 of the Public Contracts Regulations 2015 and as set out in the pre-qualification questionnaire and associated documents available at https://procontract.due-north.com/register Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire and associated documents available at https://procontract.due-north.com/register

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57and 58 of Directive 2014/24/EU of the European Parliament and of the Council and Regulations 57 and 58 of the Public Contracts Regulations 2015 and as set out in the pre-qualification questionnaire and associated documents available at https://procontract.due-north.com/register Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire and associated documents available at https://procontract.due-north.com/register
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

Objective criteria for choosing the limited number of candidates: Shortlisting will be undertaken following PQQ evaluation. Further information is available in the pre-qualification questionnaire and associated documents available at https://procontract.due-north.com/register

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.5.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

With reference to section IV.3.4. requests to participate must be made by completion of a pre-qualification questionnaire. The pre-qualification questionnaire and supporting documents, including a Potential Provider Briefing Document is available from the procurement portal at:https://procontract.due-north.com/register The care community reserves the right to discontinue the procurement process at any time, which shall include the right not to award a contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award contract in part, or to call for new tenders should it consider this necessary. The care community shall not be liable for any costs or expenses incurred by any Potential Provider in connection with the completion and return of the information requested in this Contract Notice, or in participating in this procurement process, irrespective of the outcome of the competition or if the competition is cancelled or postponed. All dates, time periods and values specified in this notice are provisional and the care community reserves the right to change these. The care community is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR) and may be required to disclose information received in the course of this procurement under FOIA or the EIR. In addition, in accordance with the UK Government’s policies on transparency, the care community intends to publish procurement documentation and the text of any resulting contractual arrangements, subject to possible redactions at the discretion of the care community. Any redactions, whether in relation to information requests under FOIA, the EIR or policies on transparency will be in accordance with those grounds prescribed under FOIA and the EIR. Further information on transparency can be found at:https://www.government/publications/procurement-and-contracting-transparencyrequirements-guidance.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The care community will incorporate a standstill period from the date when information on the award of the contract/s is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Part 3 of the Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England and Wales). Any such action must be brought within the applicable limitation periods.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.4.2016

 

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